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- Tasks: Assist in administering Learning & Development programmes and manage course logistics.
- Company: Join Charles Russell Speechlys, a leading law firm committed to professional excellence.
- Benefits: Enjoy a part-time role with flexible hours and opportunities for personal growth.
- Why this job: Be part of a dynamic team that values collaboration and innovation in learning.
- Qualifications: Strong admin skills and a passion for learning; previous L&D experience is a plus.
- Other info: Work closely with a supportive team and contribute to building the Business School brand.
The predicted salary is between 12000 - 18000 £ per year.
The HR function is split across several key areas: Business Partnering; Talent and Culture which includes, Diversity, Equity & Inclusion; Reward & Benefits; Services & Policy; and Organisational Learning & Development, all working collaboratively together and with the wider business to deliver the people aligned Firm strategy. Providing a trusted, high-quality service and delivery in line with our Firm values is key to the professional reputation of the function.
Reporting to the Senior Programme Manager, the Learning & Development (L&D) Assistant will be responsible for all L&D administration for all offices of Charles Russell Speechlys and support Business School programmes and legal training requirements. This is a part-time (job share) position working 3 days per week (Wednesday to Friday). The L&D Assistant will need to work closely with our existing L&D Assistant who works Mondays to Wednesdays.
Roles and Responsibilities
- Administrating the Business School Programmes
- Liaising with internal and external facilitators to agree dates and arrangements.
- Booking rooms and making arrangements for catering, equipment, room setup, including Teams access where required.
- Sending targeted advertising emails and designing flyers for display to promote the Charles Russell Speechlys Business School.
- Preparing and sending out joining instructions and any associated pre and post work.
- Working closely with the Senior Programme Manager to manage programme demand lists and programme scheduling.
- Providing timely and accurate L&D business information for reports.
- Co-ordinating bookings using Outlook, Excel spreadsheet, and our Learning Management System (LMS), Docebo.
- Maintaining booked, cancelled and no-show data on the LMS.
- Sending reminders for courses and pre-course reading/work where applicable.
- Arranging for the production of course material.
- Preparing attendance lists and maintaining booking data.
- Meeting with facilitators, as required, to ensure arrangements are in order on the day.
- Contribute to ‘building’ the Business School brand, identifying marketing opportunities to develop the brand across the whole company.
- The L&D Assistant will be responsible for setting up the Business School courses and programmes using the LMS and therefore should be expected to identify ways in which the LMS can improve our L&D processes to help the team run more effectively and efficiently.
- Responsibility for managing Intranet admin, to ensure that that L&D pages are informative and up to date.
- Maintain all course information on the Intranet including the schedule and keeping course outlines up to date.
- Monitor booking requests to ensure that procedure has been followed and relevant approval obtained before bookings are made.
- Process all payment requests, using our invoicing system, and to the correct GL code.
- Liaise with speakers, book rooms, invite and remind attendees, organise attendance registers and hand-outs, process evaluations for each of the following:
- Partner induction – annually
- New Trainee and Apprentice Induction – annually
- NQ Induction – annually
Qualifications and Experience
- A solid understanding of the need for exceptional administration. Having experience in organising face to face training / courses and large events.
- Previous law firm or professional services L&D experience would be advantageous but not essential.
Person Specification
- Good knowledge of LMS systems – desirable.
- Confident with excellent written and spoken communication skills.
- Professional manner and presentation.
- Computer literacy – competency in Microsoft Outlook, Word, Excel and PowerPoint essential.
- A keen interest in all aspects of learning and development.
- A flexible approach with regards to daily tasks.
- Time management
- Organisational skills
- Attention to detail
- Collaboration and teamwork
- Methodical
Learning and Development Assistant (3 days per week) employer: Charles Russell Speechlys LLP
Contact Detail:
Charles Russell Speechlys LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Learning and Development Assistant (3 days per week)
✨Tip Number 1
Familiarise yourself with Learning Management Systems, particularly Docebo, as this role heavily relies on it. Understanding how to navigate and utilise LMS features will give you an edge in demonstrating your capability to streamline L&D processes.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed training events or administrative tasks in the past. Being able to discuss specific instances where you coordinated logistics will highlight your suitability for this role.
✨Tip Number 3
Network with professionals in the Learning and Development field, especially those within legal or professional services. Engaging with industry contacts can provide insights into the role and may even lead to referrals.
✨Tip Number 4
Demonstrate your interest in learning and development by staying updated on current trends and best practices. Mentioning relevant articles or resources during your discussions can show your passion and commitment to the field.
We think you need these skills to ace Learning and Development Assistant (3 days per week)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in learning and development, particularly any administrative roles or event organisation. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention specific responsibilities from the job description that excite you and explain how your skills align with those requirements.
Showcase Your Communication Skills: Since excellent written and spoken communication skills are essential for this role, ensure your application is free of errors and clearly structured. Consider including examples of how you've effectively communicated in previous roles.
Highlight Your Organisational Skills: Given the importance of organisation in this role, provide examples in your application that demonstrate your ability to manage multiple tasks, such as coordinating events or maintaining schedules. This will show you can handle the demands of the position.
How to prepare for a job interview at Charles Russell Speechlys LLP
✨Showcase Your Organisational Skills
As a Learning and Development Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised training sessions or events, highlighting your attention to detail and time management skills.
✨Familiarise Yourself with LMS
Since the role involves using a Learning Management System (LMS), it's beneficial to have a basic understanding of how such systems work. If you have experience with Docebo or similar platforms, be sure to mention it during the interview. If not, do some research to show your willingness to learn.
✨Prepare for Team Collaboration Questions
This position requires working closely with other team members. Be ready to discuss your experience in collaborative environments, how you handle feedback, and any strategies you use to build effective working relationships with colleagues.
✨Demonstrate Your Communication Skills
Excellent written and spoken communication is crucial for this role. Prepare to discuss how you've effectively communicated with various stakeholders in previous roles, whether through emails, presentations, or face-to-face interactions. Consider bringing examples of promotional materials or communications you've created.
