Cash Operations Executive

We are seeking a highly motivated and detail-oriented Cash Operations Executive to join our highly valued Finance department. As a pivotal member of our Cash Operations team, you will play a crucial role in ensuring the seamless processing of financial transactions and maintaining the integrity of our financial records. You will be part of a team driven to provide a high service level to the wider firm and our clients.

There are over 60 employees in the Finance team which is divided into four key areas:

1. Cash Operations
2. Finance Systems
3. Reporting and Analysis
4. Revenue, Pricing and Credit Control

Roles and Responsibilities

The Cash Operations Executive will report to the Cash Operations Manager and will be responsible for processing high volume, high value transactions from our UK and International client and office bank accounts in accordance with the Solicitors Regulation Authority’s Solicitors Accounts Rules, as well as local and internal policies relating to client money, fraud and AML.

The core responsibilities of the Cash Operations Executive include:

1. Reviewing the firmwide client accounts for funds received and informing the related fee earner promptly, before recording the receipt on the appropriate ledger.
2. Processing client account payment requests through our electronic banking platforms.
3. Reviewing office accounts and accurately allocating funds to settle our fees and processing internal transfer requests, including those between the firms’ office and client accounts.
4. The internal transfer of funds between client and office accounts.
5. The proactive reconciliation of client and office bank accounts as assigned.
6. Understanding the purpose of the transactions they oversee and the link between the remitter, our client and our underlying, regulated advice.
7. Proactively reviewing the client account balances for the assigned Division or Department to ensure they are held in compliance with SAR 2.5, using this review process to build relationships with the wider firm to ensure a best-in-class service is provided.
8. Ensuring queries and requests are actioned promptly or escalated in accordance with the service level agreements.
9. Providing interest calculations on request and placing client funds on fixed money market deposits.
10. Liaising with our banking partners as required in relation to the transactions processed.
11. Maintaining a general understanding of the Accounts Payable function and processes, assisting where required to approve supplier invoices, third party professional/counsel fees and expenses.
12. Supporting the Head of Cash Operations and the Cash Operations Manager during the SRA external audit reporting period.
13. Monitoring and preparing Cash Flow reports to ensure sufficient liquidity to meet operational needs.
14. Maintaining accurate and up-to-date financial records, ensuring all documentation is filed and stored appropriately.
15. Complying with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
16. Providing support to the wider finance team, including assisting with month-end and year-end processes.

Skills and Experience
The preferred candidate will have had at least three years’ experience working within Legal Finance and be comfortable using Outlook, Excel and a Practice Management System, such as Elite 3e. They will have been responsible for processing high volume payments of high value from client accounts in accordance with strict deadlines.

Person Specification
These duties of the Cash Operations Executive require a strong understanding of financial principles, attention to detail, and a commitment to maintaining the highest standards of accuracy and compliance. A Cash Operations Executive must also possess excellent organisational and communication skills to effectively manage their responsibilities within a busy legal environment.

#J-18808-Ljbffr