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- Tasks: Support finance and fundraising tasks, ensuring accurate financial records and reporting.
- Company: Join a leading race equality think tank dedicated to challenging racial inequality in the UK.
- Benefits: Enjoy flexible working, 25 days annual leave, and wellbeing support.
- Other info: Hybrid role with potential for part-time hours; commitment to diversity and inclusion is essential.
- Why this job: Make a real impact in anti-racist work while developing your finance skills.
- Qualifications: Experience in finance administration, ideally in charity; proficiency in Excel and financial software required.
The predicted salary is between 29000 - 35000 £ per year.
Job Description
Finance & Fundraising Administrator
Location: Hybrid – Home-based with occasional visits to our London office
Salary: £29,000 – £35,000 (pro-rata)
Contract: 6-month fixed-term (with potential to extend)
Hours: Full-time (Part-time considered, minimum 0.8 FTE)
Start Date: ASAP
Charity People are delighted to be partnering with a UK's leading race equality think tank who have been working to build a Britain in which we all belong. Through rigorous research, advocacy, and policy engagement, they generate evidence to challenge racial inequality and influence change.
About the Role
We're looking for a proactive and highly organised Finance & Fundraising Administrator to join a small, dedicated team. This hybrid role will primarily support the Head of Finance and the Fundraising team with day-to-day finance tasks, grant and contract administration, and financial reporting.
This is an excellent opportunity for someone with strong financial administration skills, ideally gained in a charity or non-profit environment, who is excited about contributing to impactful anti-racist work.
Key Responsibilities
Finance Administration (Approx. 70%)
- Process and record donations via donor platforms into Beacon CRM and Xero
- Review daily bank transactions to ensure timely and accurate coding
- Process and pay supplier invoices, staff expenses, participant payments, pensions, and PAYE
- Complete weekly bank reconciliations and assist with month-end processes including journals, accruals, and prepayments
- Review and submit monthly Gift Aid claims
- Assist with financial reporting and maintain accurate financial records for funders and audits
- Support VAT returns, pension contributions, and payroll processes
- Track grant and contract payments, ensuring compliance with financial terms
Income & Fundraising Support (Approx. 30%)
- Record and reconcile income from fundraising platforms and grants in Beacon CRM and Xero
- Assist with financial reporting for funders and track grant deadlines
- Support Gift Aid processes and maintain donor records
- Liaise with the Partnerships and Programmes Manager on income allocations
- Review financial terms in funding contracts and agreements
About You
Essential:
- Experience in finance administration, ideally within a charity or non-profit environment
- Proficiency in Excel and financial software (e.g. Xero, QuickBooks)
- High level of accuracy, attention to detail, and strong organisational skills
- Ability to manage and reconcile financial data across systems
- Strong communication and collaborative working skills
Desirable:
- Experience with Beacon CRM or similar donor databases
- Understanding of Gift Aid, grant compliance, and restricted/unrestricted income
- Knowledge of charity finance operations and funder reporting requirements
- A commitment to racial justice and social equity
Benefits
- 25 days annual leave (pro-rata), plus bank holidays
- Flexible working and a hybrid culture
- Wellbeing and training support
- Opportunity to contribute to impactful anti-racist work
How to Apply:
Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.
Finance and Fundraising Administrator employer: Charity People
Contact Detail:
Charity People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Fundraising Administrator
✨Tip Number 1
Familiarise yourself with the specific financial software mentioned in the job description, such as Xero and Beacon CRM. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Research the charity's mission and recent projects related to racial equality. Being able to discuss how your values align with their work will demonstrate your genuine interest and commitment to their cause.
✨Tip Number 3
Prepare examples from your past experiences that showcase your attention to detail and organisational skills. Think of specific instances where you successfully managed financial data or improved processes, as these will resonate well with the hiring team.
✨Tip Number 4
Network with current or former employees of the organisation on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights and potentially give you a referral, which can significantly boost your chances of landing the job.
We think you need these skills to ace Finance and Fundraising Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance administration, particularly within a charity or non-profit environment. Use specific examples that demonstrate your skills in financial reporting and administration.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also expresses your passion for racial justice and social equity. Mention how your skills align with the responsibilities of the Finance & Fundraising Administrator role.
Highlight Relevant Skills: In your application, emphasise your proficiency in financial software like Xero or QuickBooks, as well as your experience with Excel. Detail your attention to accuracy and organisational skills, which are crucial for this role.
Showcase Your Commitment: Demonstrate your commitment to anti-racist work and social equity in your application. This could be through previous volunteer work, projects, or personal experiences that align with the values of the organisation.
How to prepare for a job interview at Charity People
✨Showcase Your Financial Skills
Make sure to highlight your experience in finance administration, especially within a charity or non-profit environment. Be prepared to discuss specific examples of how you've managed financial data, processed donations, or handled invoicing.
✨Demonstrate Attention to Detail
Given the role's emphasis on accuracy, be ready to explain how you ensure precision in your work. You might want to share methods you use for double-checking financial records or how you handle discrepancies.
✨Familiarise Yourself with Relevant Software
Since proficiency in financial software like Xero and CRM systems is essential, brush up on these tools before the interview. If you have experience with similar platforms, be sure to mention that as well.
✨Express Your Commitment to Racial Justice
This role is tied to impactful anti-racist work, so it's important to convey your passion for social equity. Share any relevant experiences or initiatives you've been involved in that align with the organisation's mission.