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- Tasks: Support the CEO and Executive Team in a dynamic charity environment.
- Company: Join a UK-based charity dedicated to improving healthcare for nurses and midwives.
- Benefits: Enjoy 27 days annual leave, flexible working, and professional development opportunities.
- Why this job: Make a real difference in healthcare while developing your skills in a supportive team.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
- Other info: Be part of an inclusive organisation that values diversity and promotes equity.
The predicted salary is between 39898 - 39898 £ per year.
Executive Assistant
Reporting to CEO
London/Hybrid with 2-3 days a week in the office in SE1 1SZ
Full time (35 hours per week) with flexible working
Permanent
Salary £39,898
Excellent benefits including annual leave allowance starting at 27 days, pay progression scheme, flexible and hybrid working, employer pension contribution, death in service policy, personal and professional development opportunities, and Employee Assistance Programme
Are you proactive, highly organised, with a positive can-do attitude and a sharp eye for detail looking for a new role at the heart of a small, dedicated team making a real difference? You will thrive in a role where no two days are the same providing support to the Executive Team of this charity
Charity People are delighted to be working with a UK-based charity that supports nurses and midwives to promote health, improve care and save lives, to recruit an Executive Assistant.
Inspired by the work of Florence Nightingale, the charity is a voice for the nursing and midwifery profession and is expanding to reach one million nurses and midwives by 2027: enabling nurses and midwives to connect, lead, and influence healthcare.
The charity\’s focus is on improving health, clinical outcomes and patient experience, through building nursing and midwifery leadership capacity and capability. They do this by enabling nurses and midwives to access leadership development opportunities, both in the UK and overseas, tailored to the participants\’ needs.
The Executive Assistant (EA) will provide high-level administrative and governance support to the CEO, Executive Team, Board Chair, and Board of Trustees. This role is pivotal in ensuring the smooth operation of board and committee functions, executive communications, and internal coordination across the organisation. The EA will also play a proactive role in improving organisational processes and supporting priority areas as needed.
This is a hands-on role in a small but ambitious charity, ideal for someone who\’s willing to get stuck in, take initiative, and bring structure and calm to a busy leadership team. You\’ll be a trusted partner, helping to manage schedules, coordinate meetings, prepare documents, and ensure everything runs smoothly behind the scenes.
Key responsibilities
- Executive Support: Provide proactive support to the CEO, Executive Team, and Board Chair, manage emails, calendars, and meeting requests, coordinate travel, accommodation, and itineraries, and prepare presentations, reports, and briefings.
- Board & Committee Support: Organise Board, AGM, and committee meetings, preparing and distribute agendas, papers, and minutes, attend meetings to take accurate minutes and follow up on actions, support scheduling and management of Board and CEO appraisals, and assist with induction and training for Board members.
- Governance & Compliance: Ensure compliance with statutory requirements (e.g. Companies House, Charity Commission), maintain accurate governance records, and support adherence to governance best practices and regulatory standards.
- Board Development & Stakeholder Engagement: Support Board development including inductions, and training, educate senior management on Board roles and expectations, maintain effective stakeholder relationships with Chair and CEO.
- Organisational Improvement: Identify and support improvements to processes and systems, assist with priority projects and cross-organisational initiatives, provide flexible support across teams and departments
The EA will have proven experience supporting senior executives and Boards, ideally in the charity or non-profit sector. You will be able to demonstrate a strong understanding of governance, compliance, and charity regulations, as well as familiarity with relevant regulations, including GDPR. You will have excellent organisational and communication skills, with high attention to detail and accuracy. You will be professional and demonstrate discretion and diplomacy in handling sensitive information. You will have strong time management and prioritisation skills with the ability to manage multiple priorities independently. You will be able to build effective relationships with stakeholders at all levels and will be proactive and solution-focused in your approach.
If you have these skills, combined with experience supporting senior executives, and you are excited by this opportunity, we would be delighted to hear from you.
How to apply
Please share an up-to-date version of your CV via the link below. Jen D\’Souza at Charity People will be in touch with the full job pack and further details on how to apply. The application process is CV and Supporting Statement. The closing date is 9am on Wednesday 15 October with interviews scheduled for Wednesday 22 October (first stage, online) and Monday 27 October (second stage, in person).
Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.
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EA to CEO employer: Charity People
Contact Detail:
Charity People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to CEO
✨Tip Number 1
Network like a pro! Reach out to your connections in the charity sector and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the charity's mission and values. Show us that you're not just another candidate, but someone who genuinely cares about supporting nurses and midwives. Tailor your answers to reflect how your skills align with their goals.
✨Tip Number 3
Practice your organisational skills! Since the EA role is all about keeping things running smoothly, consider setting up mock scenarios where you manage schedules or coordinate meetings. This will help you feel more confident when discussing your experience.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace EA to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA role. Highlight your experience supporting senior executives and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Supporting Statement: Your supporting statement is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and how you've improved processes in previous roles. We love a good story!
Show Off Your Attention to Detail: As an EA, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, as it reflects the care you'll bring to the role.
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application. Plus, it shows you're keen on joining our dedicated team at StudySmarter. We can't wait to hear from you!
How to prepare for a job interview at Charity People
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with the key tasks like managing schedules, coordinating meetings, and supporting governance processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an EA, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple priorities or improved processes. Be ready to discuss how you can bring structure and calm to a busy leadership team, as this is something they’re looking for.
✨Demonstrate Your Proactive Attitude
The charity is seeking someone who takes initiative. Think of instances where you've gone above and beyond in your previous roles. Share these stories during the interview to illustrate your proactive approach and how it can benefit the Executive Team.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the charity's goals, the Executive Team's dynamics, or their approach to organisational improvement. This shows your enthusiasm for the role and helps you assess if it's the right fit for you.
