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- Tasks: Support the Procurement team with admin tasks and maintain supplier information.
- Company: Join the Charities Aid Foundation, making a difference in the community.
- Benefits: Enjoy six weeks holiday, hybrid working, and opportunities for career growth.
- Other info: A dynamic role with a focus on learning and professional development.
- Why this job: Be part of a team that impacts charitable causes while developing your skills.
- Qualifications: Organisational skills and attention to detail are key; previous admin experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a talented Procurement Administrator to join our Procurement Department at the Charities Aid Foundation (CAF). At CAF, every one of us contributes to our impact, and as our Procurement Administrator you too will play an integral part in what we do. We are seeking a highly organised and detail‑oriented Procurement Administrator to support the Procurement team in delivering efficient and compliant procurement operations. This role plays a key part in maintaining supplier information, supporting procurement processes, and ensuring data accuracy across systems.
As our Procurement Administrator you will:
- Provide administrative and operational support to the Procurement Manager and Procurement Lead as required, e.g. specific reporting requirements.
- Coordinate and schedule supplier service reviews, including preparation of relevant documentation and follow‑up actions.
- Manage and maintain supplier information across multiple systems and portals, ensuring consistency and data integrity (Jira, M Drive, eBuyer, Confluence).
- Support supplier due diligence processes, including administering Existing Supplier Questionnaires, IT Security questionnaire, and ongoing credit checks.
- Monitor and manage the procurement inbox, responding to queries and redirecting requests in a timely manner.
- Assist with raising purchase orders and provide administrative support for procurement transactions when required.
- Provide administrative support for travel‑related procurement needs, including arranging train ticket bookings where required.
Qualifications:
- Previous experience in an administrative support role preferred.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- High attention to detail and accuracy in data management.
- Good communication and stakeholder coordination skills.
- Proficiency in Microsoft Office.
- Keen to learn and develop further a career in procurement.
Benefits:
- Permanent hybrid ways of working where roles allow.
- Six weeks holiday plus.
Procurement Administrator employer: Charities Aid Foundation
Contact Detail:
Charities Aid Foundation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching CAF and its procurement processes. Show us you’re genuinely interested in the role and how you can contribute to our mission.
✨Tip Number 3
Practice your responses to common interview questions, especially around organisation and attention to detail. We want to see how you handle multiple tasks and priorities!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement Administrator role. Highlight your organisational skills and any relevant experience in administrative support. We want to see how you can contribute to our team!
Showcase Your Attention to Detail: In your application, emphasise your attention to detail. Mention specific examples where you've successfully managed data or maintained accuracy in previous roles. This is key for us at CAF!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while showcasing your enthusiasm for the role and the impact you can make.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Charities Aid Foundation
✨Know Your Procurement Basics
Before the interview, brush up on procurement principles and practices. Understand the role of a Procurement Administrator and be ready to discuss how your skills align with the responsibilities listed in the job description.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational abilities. Think of times when you managed multiple tasks or maintained data accuracy. Be specific about the tools you used, like Microsoft Office or any other systems relevant to the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Good communication is key in this role, so be prepared to discuss how you've effectively coordinated with stakeholders in the past.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the procurement processes at CAF, or opportunities for professional development. This shows your genuine interest in the role and the organisation.