At a Glance
- Tasks: Support procurement operations and maintain supplier information with precision.
- Company: Join the Charities Aid Foundation, a leader in social impact and giving.
- Benefits: Enjoy hybrid working, competitive salary, and extensive development opportunities.
- Other info: Be part of a dynamic team dedicated to creating a fair and sustainable future.
- Why this job: Kickstart your career in procurement while making a difference in society.
- Qualifications: Organisational skills and attention to detail are key; previous admin experience is a plus.
The predicted salary is between 27000 - 27000 € per year.
Contract: Permanent, full time, 35 hours per week (8.30am – 4.30pm)
Location: Kings Hill based with hybrid working (minimum 1 day per week in the office)
Salary: Up to £27,000 per annum (depending on experience)
Are you looking to start a career in Procurement? We are looking for a talented Procurement Administrator to join our Procurement Department at the Charities Aid Foundation (CAF).
What you will do
At CAF, every one of us contributes to our impact, and as our Procurement Administrator you too will play an integral part in what we do. We are seeking a highly organised and detail-oriented Procurement Administrator to support the Procurement team in delivering efficient and compliant procurement operations. This role plays a key part in maintaining supplier information, supporting procurement processes, and ensuring data accuracy across systems.
As our Procurement Administrator you will:
- Provide administrative and operational support to the Procurement Manager and Procurement Lead as required e.g. specific reporting requirements.
- Coordinate and schedule supplier service reviews, including preparation of relevant documentation and follow-up actions.
- Manage and maintain supplier information across multiple systems and portals, ensuring consistency and data integrity (Jira, M Drive, eBuyer, Confluence).
- Monitor and manage the procurement inbox, responding to queries and redirecting requests in a timely manner.
- Assist with raising purchase orders and provide administrative support for procurement transactions when required.
- Provide administrative support for travel-related procurement needs, including arranging train ticket bookings where required.
Who we are looking for
This role is for you if you have experience of working in Procurement or an Administrative role, or have relevant transferable skills and are keen to make a difference to society. We are looking for:
- Previous experience in an administrative support role preferred.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- High attention to detail and accuracy in data management.
- Good communication and stakeholder coordination skills.
- Proficiency in Microsoft Office.
- Keen to learn and develop further a career in procurement.
What CAF offers as an employer
At CAF you will receive:
- Permanent hybrid ways of working where roles allow.
- A wide range of development opportunities to support personal and professional growth.
- Pension scheme with better-than-market employer contribution options.
Who we are
The Charities Aid Foundation exists to accelerate progress in society towards a fair and sustainable future for all. Over the last 100 years, we have led the way in developing innovative approaches to giving. Annually, we distribute over £1 billion to social purpose organisations around the globe. As a leading charity operating from the UK, US and Canada, alongside an international network of partners, CAF works at the centre of the giving world. We collaborate with corporate and individual donors to enable them to give more effectively, strategically and impactfully. This includes connecting them to charities globally and providing access to our in-depth sector knowledge, governance expertise and innovative giving solutions. We help social purpose organisations to strengthen their resilience and do more of their life changing work, through strategic advisory services from our Impact Accelerator, tools to support charities’ fundraising activities, and charity financial services from CAF.
Procurement Administrator in London employer: Charities Aid Foundation
At the Charities Aid Foundation (CAF), we pride ourselves on being an exceptional employer, offering a supportive work culture that values personal and professional growth. As a Procurement Administrator based in Kings Hill, you will benefit from hybrid working arrangements, a competitive salary, and a comprehensive pension scheme, all while contributing to meaningful social impact through our charitable initiatives. Join us to be part of a dedicated team that is committed to making a difference in society, with ample opportunities for development in your procurement career.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching CAF and its values. Show us how your skills align with our mission to make a difference in society. We love candidates who are passionate about what we do!
✨Tip Number 3
Practice your responses to common interview questions, especially around organisation and attention to detail. We want to see how you handle multiple tasks and keep everything in check!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you're serious about joining our team.
We think you need these skills to ace Procurement Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Procurement Administrator role. Highlight any relevant experience, especially in administrative support or procurement, and showcase your organisational skills. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about procurement and how your skills align with what we’re looking for. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail:As a Procurement Administrator, attention to detail is key. In your application, make sure to demonstrate this skill by avoiding typos and formatting errors. A clean, well-organised application reflects your ability to manage data accurately.
Apply Through Our Website:We encourage you to apply through our website for the best chance of success. It’s straightforward and ensures your application goes directly to us. Plus, you’ll find all the info you need about the role and our values there!
How to prepare for a job interview at Charities Aid Foundation
✨Know Your Procurement Basics
Before the interview, brush up on key procurement concepts and terminology. Understanding the basics will not only help you answer questions confidently but also show your genuine interest in the field.
✨Showcase Your Organisational Skills
As a Procurement Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to handle the demands of the role.
✨Familiarise Yourself with Relevant Tools
Get to know the tools mentioned in the job description, like Jira, Confluence, and eBuyer. If you have experience with similar software, be ready to discuss it. If not, a quick online tutorial can give you a basic understanding to impress your interviewers.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the procurement processes at CAF, or opportunities for professional development. This shows that you're not just interested in the job, but also in how you can grow within the organisation.
