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- Tasks: Support the Procurement team with admin tasks and maintain supplier information.
- Company: Join the Charities Aid Foundation, making a real difference in the community.
- Benefits: Enjoy six weeks holiday, hybrid working, and great development opportunities.
- Other info: Dynamic role with a focus on personal and professional growth.
- Why this job: Be part of a team that drives social impact while growing your career.
- Qualifications: Organisational skills and attention to detail are key; previous admin experience is a plus.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for a talented Procurement Administrator to join our Procurement Department at the Charities Aid Foundation (CAF). What you will do. At CAF, every one of us contributes to our impact, and as our Procurement Administrator you too will play an integral part in what we do. We are seeking a highly organised and detail‑oriented Procurement Administrator to support the Procurement team in delivering efficient and compliant procurement operations. This role plays a key part in maintaining supplier information, supporting procurement processes, and ensuring data accuracy across systems. As our Procurement Administrator you will:
Responsibilities
- Provide administrative and operational support to the Procurement Manager and Procurement Lead as required, e.g. specific reporting requirements.
- Coordinate and schedule supplier service reviews, including preparation of relevant documentation and follow‑up actions.
- Manage and maintain supplier information across multiple systems and portals, ensuring consistency and data integrity (Jira, M Drive, eBuyer, Confluence).
- Support supplier due diligence processes, including administering Existing Supplier Questionnaires, IT Security questionnaire, and ongoing credit checks.
- Monitor and manage the procurement inbox, responding to queries and redirecting requests in a timely manner.
- Assist with raising purchase orders and provide administrative support for procurement transactions when required.
- Provide administrative support for travel‑related procurement needs, including arranging train ticket bookings where required.
Qualifications
- Previous experience in an administrative support role preferred.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- High attention to detail and accuracy in data management.
- Good communication and stakeholder coordination skills.
- Proficiency in Microsoft Office.
- Keen to learn and develop further a career in procurement.
Benefits
- Permanent hybrid ways of working where roles allow.
- Six weeks holiday plus bank holidays.
- A wide range of development opportunities to support personal and professional growth.
- Pension scheme with better‑than‑market employer contribution options.
- Social impact benefit schemes.
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Procurement Administrator in Kings Hill employer: Charities Aid Foundation
Contact Detail:
Charities Aid Foundation Recruiting Team
We think you need these skills to ace Procurement Administrator in Kings Hill
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement Administrator role. Highlight your organisational skills and any relevant experience in administrative support, as these are key for us at CAF.
Showcase Attention to Detail: Since this role requires a high level of accuracy, include examples in your application that demonstrate your attention to detail. We want to see how you’ve managed data or completed tasks with precision.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you outline your skills and experiences without unnecessary fluff.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Charities Aid Foundation
✨Know Your Procurement Basics
Before the interview, brush up on procurement principles and practices. Understand the key responsibilities of a Procurement Administrator, like managing supplier information and supporting procurement processes. This knowledge will help you answer questions confidently and show your enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in data management.
✨Familiarise Yourself with Relevant Tools
Get acquainted with tools mentioned in the job description, such as Jira, Confluence, and eBuyer. If you have experience with similar software, be sure to highlight that. If not, consider doing a bit of research or even a quick tutorial to show your willingness to learn.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the Procurement Department's goals, team dynamics, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.