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- Tasks: Support the Procurement team with admin tasks and maintain supplier information.
- Company: Join the Charities Aid Foundation, making a real difference in society.
- Benefits: Enjoy hybrid working, development opportunities, and a great pension scheme.
- Other info: Perfect for those eager to learn and grow in a supportive environment.
- Why this job: Kickstart your career in procurement while contributing to social progress.
- Qualifications: Experience in admin roles or transferable skills; strong organisational and communication skills.
The predicted salary is between 25000 - 30000 £ per year.
Are you looking to start a career in Procurement? We are looking for a talented Procurement Administrator to join our Procurement Department at the Charities Aid Foundation (CAF).
What you will do
At CAF, every one of us contributes to our impact, and as our Procurement Administrator you too will play an integral part in what we do. We are seeking a highly organised and detail-oriented Procurement Administrator to support the Procurement team in delivering efficient and compliant procurement operations. This role plays a key part in maintaining supplier information, supporting procurement processes, and ensuring data accuracy across systems.
As our Procurement Administrator you will:
- Provide administrative and operational support to the Procurement Manager and Procurement Lead as required e.g. specific reporting requirements.
- Coordinate and schedule supplier service reviews, including preparation of relevant documentation and follow‑up actions.
- Manage and maintain supplier information across multiple systems and portals, ensuring consistency and data integrity (Jira, M Drive, eBuyer, Confluence).
- Monitor and manage the procurement inbox, responding to queries and redirecting requests in a timely manner.
- Assist with raising purchase orders and provide administrative support for procurement transactions when required.
- Provide administrative support for travel‑related procurement needs, including arranging train ticket bookings where required.
Who we are looking for
This role is for you if you have experience of working in Procurement or an Administrative role, or have relevant transferable skills and are keen to make a difference to society. We are looking for:
- Previous experience in an administrative support role preferred.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- High attention to detail and accuracy in data management.
- Good communication and stakeholder coordination skills.
- Proficiency in Microsoft Office.
- Keen to learn and develop further a career in procurement.
What CAF offers as an employer
At CAF you will receive:
- Permanent hybrid ways of working where roles allow.
- A wide range of development opportunities to support personal and professional growth.
- Pension scheme with better‑than‑market employer contribution options.
About CAF
At Charities Aid Foundation we accelerate social progress by providing essential connections between donors, charities and communities. We safeguard and deliver vital donations, offer expert advisory services and financial products to donors and charities, and provide tailored charity banking through our award‑winning services.
Procurement Administrator employer: Charities Aid Foundation (CAF)
Contact Detail:
Charities Aid Foundation (CAF) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field, attend industry events, and connect with CAF employees on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching CAF and understanding their mission. Be ready to discuss how your skills align with their goals. Show them you’re not just another candidate, but someone who genuinely cares about making a difference.
✨Tip Number 3
Practice your communication skills! As a Procurement Administrator, you'll need to coordinate with various stakeholders. Role-play common scenarios with friends or family to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the CAF team and contributing to their impactful work.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement Administrator role. Highlight any relevant experience, especially in administrative support or procurement, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about procurement and how your skills align with what we’re looking for at CAF. Keep it concise but impactful!
Showcase Your Attention to Detail: As a Procurement Administrator, attention to detail is key. Make sure your application is free from typos and errors. This shows us that you take pride in your work and understand the importance of accuracy.
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Charities Aid Foundation (CAF)
✨Know Your Procurement Basics
Before the interview, brush up on key procurement concepts and terminology. Understanding the basics will help you answer questions confidently and show your enthusiasm for the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you've managed multiple tasks or maintained data accuracy in previous roles to demonstrate your fit for the position.
✨Familiarise Yourself with Relevant Tools
Since the role involves using systems like Jira, Confluence, and eBuyer, it’s a good idea to familiarise yourself with these tools. If you have experience with similar software, be ready to discuss it during the interview.
✨Prepare Questions for Them
Think of insightful questions to ask about the Procurement team and their processes. This shows your interest in the role and helps you gauge if the company culture aligns with your values.