At a Glance
- Tasks: Be the friendly face of our team while providing essential admin support across departments.
- Company: Join Chaotic, a purpose-driven platform supporting SEND causes in the community.
- Benefits: Dynamic work environment with opportunities for personal and professional growth.
- Other info: No two days are the same, and you'll be part of something meaningful.
- Why this job: Make a real difference while developing your skills in a fast-paced, supportive team.
- Qualifications: Experience in reception or admin roles, with strong communication and organisational skills.
The predicted salary is between 25000 - 30000 £ per year.
We're not your average competition platform. At Chaotic, every campaign we run supports Special Educational Needs and Disabilities (SEND) causes, ensuring our work creates a lasting, positive impact in the community. Purpose isn't a footnote here. It's the whole point. We're a fast-paced, growing team and we're looking for someone brilliant to grow with us.
The Role
You'll be the first face people see and the first voice they hear, whether that's a prize winner collecting their trophy, a client arriving for a meeting, or a colleague who just needs a helping hand. This role combines front-of-house ownership with admin support across multiple departments including Marketing, HR, Customer Service, Tech and more. No two days will look the same, and that's exactly how we like it.
What You'll Be Doing:
- Owning the front-of-house experience by welcoming visitors, managing sign-in and keeping reception and breakout areas running smoothly
- Being the go-to for room bookings, meeting prep, kitchen and stationery supplies
- Managing the company van booking system and carrying out basic checks
- Handling routine health and safety checks and flagging anything that needs attention
- Providing admin support across teams, i.e. minute taking, scheduling, internal comms coordination and more
- Helping to organise internal events, training sessions and anything the business needs
- Being someone people can rely on to follow through and get things done
What We're Looking For:
Essential:
- Experience in a reception, admin or customer-facing role
- A warm, confident communicator who puts people at ease straight away
- Highly organised with strong attention to detail and a follow-through mentality
- Comfortable with Microsoft Office, Outlook, Word and Excel
- Able to juggle multiple tasks without dropping the ball
- Happy working independently and as part of a team
Desirable:
- Experience in the charity, education or SEND sectors
- Basic health and safety knowledge
- First Aid or Fire Warden training
- Awareness of data protection and confidentiality best practice
Why Chaotic?
A role with genuine purpose — everything we do supports SEND children and young people.
Receptionist and Administrator in Portsmouth employer: Chaotic
At Chaotic, we pride ourselves on being more than just a workplace; we are a community dedicated to making a meaningful impact in the lives of children and young people with Special Educational Needs and Disabilities (SEND). Our vibrant work culture fosters collaboration and growth, offering employees the chance to develop their skills while contributing to a cause that truly matters. With a supportive team environment and opportunities for personal and professional development, joining us as a Receptionist and Administrator means becoming part of something special.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist and Administrator in Portsmouth
✨Tip Number 1
Get to know the company culture! Before your interview, check out Chaotic's social media and website. Understanding their mission around SEND will help you connect with them and show you're genuinely interested.
✨Tip Number 2
Practice your warm welcome! As a receptionist, you'll be the first point of contact. Role-play greeting visitors with a friend to nail that confident and friendly vibe they’re looking for.
✨Tip Number 3
Show off your organisational skills! Prepare examples of how you've managed multiple tasks in previous roles. This will demonstrate your ability to juggle responsibilities without dropping the ball.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on being part of the Chaotic team right from the start!
We think you need these skills to ace Receptionist and Administrator in Portsmouth
Some tips for your application 🫡
Show Your Personality:When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and confidence into your words. Remember, this role is all about being the friendly face of our team!
Tailor Your Application:Make sure to tailor your application to the role. Highlight your experience in reception or admin roles and how it relates to what we do at Chaotic. We love seeing how your skills can contribute to our mission of supporting SEND causes.
Be Organised:Just like in the role, organisation is key in your application. Keep your CV and cover letter clear and concise, and make sure everything is easy to read. A well-structured application shows us that you’re the organised person we need!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important details. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Chaotic
✨Know the Company Inside Out
Before your interview, take some time to research Chaotic and its mission. Understand their focus on Special Educational Needs and Disabilities (SEND) and how your role as a Receptionist and Administrator fits into that purpose. This will show your genuine interest and help you connect with the interviewers.
✨Showcase Your Communication Skills
As the first point of contact, your communication skills are crucial. Practice answering common interview questions clearly and confidently. Use examples from your past experiences where you've successfully communicated with clients or colleagues, highlighting your warm and approachable nature.
✨Demonstrate Your Organisational Skills
Be prepared to discuss how you manage multiple tasks effectively. Bring examples of how you've juggled various responsibilities in previous roles, whether it’s managing schedules, booking rooms, or coordinating events. This will illustrate your strong attention to detail and follow-through mentality.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the types of events you'll be organising, or how the company supports SEND causes. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
