At a Glance
- Tasks: Support HR functions, recruitment, onboarding, and office operations in a dynamic environment.
- Company: Join a vibrant team at our London Head Office for a 12-month contract.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace culture.
- Other info: Exciting opportunities for personal growth and involvement in various HR projects.
- Why this job: Make a real impact on employee experiences while working in a fast-paced team.
- Qualifications: Previous HR experience is a plus; strong attention to detail and communication skills required.
The predicted salary is between 31500 - 38500 £ per year.
Are you a proactive, people-focused HR professional who loves creating a positive employee experience and making things happen?
We’re looking for an enthusiastic and highly organised HR Assistant to join our Head Office team in London on a 12 month Fixed Term Contract and play a key role across recruitment, onboarding, HR administration and office operations.
This is a fantastic opportunity for someone with a genuine passion for people, a keen eye for detail and a can-do attitude to make a real impact across the employee lifecycle while supporting an exciting and fast-paced team.
Role Purpose/Mission
- The HR Assistant provides administrative support to the HR department and wider office teams
- Assisting in various HR functions such as recruitment, employee onboarding, benefits administration and office/facilities management
- Main Accountabilities
Recruitment and Onboarding
- Assist in posting job vacancies on job boards and company websites
- Screening CV’s and conducting initial candidate calls, scheduling interviews and interacting with candidates to ensure a positive candidate experience
- Draft offer letters/contracts and send out new hire documentation.
- Coordinate the onboarding process, including induction and training schedules for new employees
- Support with new starter equipment (phone/laptop) set up
HR Administration
- Collate and submit monthly Payroll data for all Retail and Head Office employees
- Maintain and update employee records on the internal system, ensuring accuracy and confidentiality.
- Process HR-related paperwork, including contracts, promotions, terminations, and benefits enrolment.
- Prepare and send out staff gifts (welcome/anniversary/birthday)
- Support with monthly/quarterly HR data and reports, note taking in meetings, drafting letters, sending calendar invites
- Provide general administrative support to the office, including scheduling meetings.
Office/Facilities Management
- Own the administration of Health & Safety requirements for the building
- Attend quarterly tenants meetings
- Responsible for ordering office equipment and catering
- Assisting with organising and setting up in house events/training/socials
- Projects
- Support with various HR projects throughout the employee lifecycle and in line with the teams business priorities
- Knowledge, Skills and Experience
- Previous experience in HR desirable
- Great attention to detail and multi-tasking skills
- Well organised, proactive and trustworthy
- Team player with a can do attitude
- Excellent communication skills (verbal and written)
- Good knowledge of MS Office tools and data savvy
HR Assistant & Office Assistant in City of London employer: Chantecaille
Chantecaille is an exceptional employer that values its employees by fostering a vibrant and inclusive work culture at the John Lewis, Bluewater location. With a focus on personal growth and development, team members are encouraged to enhance their skills in the beauty industry while enjoying flexible working hours and a supportive environment that prioritises customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant & Office Assistant in City of London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Chantecaille and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace HR Assistant & Office Assistant in City of London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Chantecaille. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Chantecaille
✨Showcase Your Adaptability
Given that this is a temporary HR role at Chantecaille, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Chantecaille uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Chantecaille.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Chantecaille.
