Executive Assistant - Fragrance & Beauty Director & F&B Governance, UK Region

Location: CHANEL Head office, London

Reports to: Fragrance & Beauty Director, UK Region

Contract: Maternity Cover (Full-Time, Fixed-Term Contract)

CHANEL is an independent company that believes in the freedom of creation, cultivates human potential, and acts to have a positive impact in the world. Our mission at CHANEL Beauty is to underline what is most unique in every person and give our clients the confidence to become the true expression of themselves through exceptional fragrance, make up and skincare creations.

Your role @CHANEL: Join a leading luxury company renowned for its commitment to excellence and innovation. We pride ourselves on delivering exceptional experiences and products that embody our brand’s legacy. We are seeking a highly efficient Executive Assistant to support our Fragrance & Beauty Director whilst ensuring effective governance across the F&B division in the UK.

What impact you can create at Chanel: As the Executive Assistant, you will play a crucial role in enhancing the productivity of F&B teams by delivering first-class administrative and organisational support. Your ability to expertly manage complex diaries, facilitate seamless communications, and use smart technologies will be essential in maintaining a professional, agile, and discreet environment. You will be trusted with confidential information, always ensuring integrity and discretion.

• Provide comprehensive administrative support to the Fragrance & Beauty Director and some team members on ad hoc basis, ensuring smooth operations and achievement of company objectives.
• Manage complex scheduling, calendars, and travel arrangements for the F&B Director, anticipating needs and proactively addressing potential diary conflicts.
• Coordinate and meticulously organise meetings, events, and communications for both internal and external stakeholders, ensuring every detail is considered.
• Prepare and manage ad hoc reports, presentations, and correspondence for executive meetings and business activities, always upholding the brand’s standards of excellence.
• Oversee accurate and timely expense report management, including compiling monthly summaries and tracking business-related expenses for senior leadership.
• Take ownership of the end-to-end organisation and coordination of the F&B team’s Townhall, including agenda development, specific content creation, meeting room or venue selection, invitation management, and ensuring a seamless event experience for all attendees.

• 5+ years of experience as an Executive Assistant or in a similar role, preferably within corporate organisations.
• Exceptional organisational skills with the ability to manage multiple priorities and meet deadlines.
• Able to prioritise workload, anticipate needs, think critically, and react with appropriate levels of urgency to situations and events that require a quick response or turnaround.
• High level of professionalism, integrity, and ability to maintain confidentiality.
• Strong written and verbal communication skills, with a keen attention to detail.

• Exposure to a dynamic/ fast paced environment
• Navigating complexity and supporting change on an ongoing basis
• Having a keen eye for details
• Fostering meaningful relationships
• Contributing in the on-going and companywide version of sustainability.

Sustainability is one of CHANEL’s key performance drivers, embedded into our ways of working we require continued collective action from all employees to deliver on CHANEL’s House Sustainability Ambitions across our four key areas: Restoring Nature and Climate, Investing in Circularity, Advancing dignity and prosperity, Promoting the autonomy of women.

• Work for one of the most well-known luxury Global brands with a wealth of heritage and the desire to innovate to transcend time and trends through products of excellence.
• Being part of a dynamic, innovative and highly collaborative team.
• Be exposed to Chanel senior leadership team.
• Develop, evolve, and improve your ability to work across various departments.

Our employee benefits have been created to support you across your professional and personal life by offering you:

• Physical Wellbeing: Private Medical Insurance covering pre-existing medical conditions and ability to add family members, Online GP App with 24/7 appointments available within 24 hours and Cycle Scheme participation for a tax-exempt bike and/or accessories.
• Financial Wellbeing: Pension, Life Assurance and Retail Discounts across multiple retailers including Supermarkets, Gyms, Days Out and 100’s more.
• Mental Wellbeing: Employee Assistance Programmes and Other Support Lines.
• Platforms: Multiple Platforms to support across Wellbeing.
• Lifestyle: Arts & Culture Ticket Discounts across major London attractions, CHANEL Product Discounts and Employee Only Sales.
• Employee Recognition: Service Awards Programme offering CHANEL Products, Retail Vouchers and Additional Holidays across milestones.

Benefits are eligibility dependent and subject to change at any time.

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.