At a Glance
- Tasks: Support the Finance and Resources team with administration, executive support, and HR tasks.
- Company: Chance to Shine is a charity using cricket to empower young people across the UK.
- Benefits: Enjoy a vibrant office culture in central London with opportunities for personal growth.
- Other info: This role is primarily in-person, perfect for those who thrive in a collaborative environment.
- Why this job: Join a mission-driven team making a real impact on young lives through sport.
- Qualifications: One year of administrative experience and strong IT skills are essential.
The predicted salary is between 30000 - 42000 £ per year.
About Chance to Shine
We are Chance to Shine: a children’s charity dedicated to harnessing the power of cricket to transform the life prospects of young people in the UK. It is our mission that all young people have the opportunity to play, learn and develop through cricket. We want them to learn a love of the game and to find a sense of belonging through the sport, developing their wider wellbeing and life skills to help fulfil their potential. Established in 2005, we have a long-term track record of delivery in state schools and under-served communities, bringing best-in-class cricket programmes to young people aged 5 to 24 who might not otherwise have the opportunity to play. All our programmes are completely free for everyone involved, from schools and community groups to young people and their families.
Purpose of the Role
We are looking for a full time (37.5hrs per week) Executive and Office Assistant to support the Finance and Resources team at Chance to Shine. The Finance and Resources team provide day to day support to all departments in the charity and trading subsidiary, Chance to Shine Enterprises Ltd, around finance, office, governance, HR and general administration. The role is expected to be largely in person in our central London office.
Key Responsibilities
- Office Administration:
- Act as ‘front of house’ for visitors and guests and be first point of contact for telephone enquiries and ensure the office space is fully operational.
- Monitor the charity inbox and respond to general enquiries.
- Oversee and monitor the Office and Administration budget.
- Liaise with the office landlord, regarding the general office space, car-parking, meeting rooms and staff access.
- Help manage offsite storage space.
- Administer IT support processes, first point of contact for IT support issues and managing IT supplier contracts; and administering staff IT requirements.
- Maintain up to date shared document area on SharePoint.
- Act as Health and Safety Officer responsible for all Health and Safety matters, and attend training as necessary.
- Executive Support:
- Support the CEO and Senior Management Team (SMT) on organising and following up internal meetings, Board meetings and company wide initiatives.
- Provide governance support to the CEO, Director of Finance and Resources and Trustees.
- Take the minutes/key actions of Board and Committee meetings.
- Support on the onboarding and induction of new Trustees.
- Maintain Trustees’ register of interest.
- Deliver ad hoc administrative support for the CEO and Finance & Resources Department.
- Ad hoc support at Chance to Shine events, such as fundraisers, media events and competitions.
- HR Support:
- Administrative support to the HR Manager for HR processes, including drafting letters, maintaining employee records and recruitment processes.
- Support the induction of new employees to CTS.
- Support the HR Manager with administering staff benefits, organisational training and annual appraisal process.
Key relationships
The job holder will liaise with:
- Director of Finance and Resources
- CEO
- Senior Management Team
- HR Manager
- Trustees
- External contractors, landlords, volunteers and suppliers
- Operations, Fundraising, Communications & Digital and Impact & Evaluation teams
Skills, knowledge & personal competencies
The job holder should be able to demonstrate the following:
- Excellent IT skills: knowledge and experience of using MS Office 365 and in particular Outlook and Teams
- Strong administrative skills and attention to detail
- Able to plan and prioritise and work under pressure
- Excellent written and verbal communication skills
- Understands the importance of confidentiality
- Able to work on own initiative - confident/self-starter/finisher
- An effective and enthusiastic team player
- Approachable, easy-going and helpful team member
- Willingness to learn with a can do attitude
- Enthusiasm to embrace Chance to Shine values: Inspiring, ambitious, trusted, inclusive and fun
Experience & qualifications
Essential:
- Minimum of one year’s experience in a high volume, fast paced administrative role in a similar sized organisation
- Experience of working in customer facing role
- Experience in working in a small team with demonstrable flexibility and adaptability to support team deliverables
Desirable:
- Experience in an office or executive support role
- Knowledge of Health and Safety regulations or a willingness to train
- Experience working in a charity
- Experience in taking meeting minutes
Executive and Office Assistant in London employer: Chance to Shine
Chance to Shine is an exceptional employer that fosters a vibrant and inclusive work culture, dedicated to transforming the lives of young people through cricket. Located in central London, we offer our employees meaningful opportunities for personal and professional growth, alongside a supportive environment that values teamwork and innovation. Join us to be part of a passionate team committed to making a difference in the community while enjoying the benefits of working in a dynamic charity sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive and Office Assistant in London
✨Tip Number 1
Familiarise yourself with the mission and values of Chance to Shine. Understanding their commitment to using cricket as a tool for social change will help you align your responses during interviews and demonstrate your passion for their cause.
✨Tip Number 2
Network with current or former employees of Chance to Shine. Engaging with them on platforms like LinkedIn can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your experience in administrative roles, particularly in high-pressure environments. Be ready to share specific examples of how you've successfully managed multiple tasks and supported teams, as this is crucial for the Executive and Office Assistant position.
✨Tip Number 4
Showcase your IT skills, especially with MS Office 365. Since the role requires excellent IT proficiency, consider preparing a brief demonstration of your capabilities or discussing relevant projects where you effectively used these tools.
We think you need these skills to ace Executive and Office Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Executive and Office Assistant role. Emphasise your administrative skills, IT proficiency, and any experience in a customer-facing role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for the mission of Chance to Shine. Explain how your background and skills make you a great fit for the role, and mention specific examples of your previous work that demonstrate your ability to handle the key responsibilities outlined in the job description.
Highlight Relevant Experience:In your application, focus on your experience in high-volume administrative roles and any specific tasks that relate to office administration, executive support, or HR processes. Use bullet points to make this information easy to read.
Proofread Your Application:Before submitting your application, take the time to proofread it carefully. Check for spelling and grammatical errors, and ensure that your writing is clear and professional. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Chance to Shine
✨Show Your Passion for the Cause
Make sure to express your enthusiasm for Chance to Shine's mission. Share any personal experiences with cricket or community work that align with their values, as this will demonstrate your genuine interest in the role and the organisation.
✨Highlight Your Administrative Skills
Prepare examples from your previous roles that showcase your strong administrative skills. Be ready to discuss how you've effectively managed office tasks, prioritised workloads, and maintained attention to detail in a fast-paced environment.
✨Demonstrate IT Proficiency
Since the role requires excellent IT skills, particularly with MS Office 365, be prepared to discuss your experience with these tools. You might even want to mention specific projects where you utilised Outlook and Teams to enhance communication and productivity.
✨Prepare for Team Dynamics
Chance to Shine values teamwork, so think about how you can contribute to a positive team environment. Share examples of how you've collaborated with others, supported colleagues, and adapted to changing team needs in previous positions.
