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- Tasks: Support a dynamic Chairman with administrative tasks and project management.
- Company: Challs International Group Ltd, a modern and fast-paced organisation.
- Benefits: Gain valuable experience in a senior role with a supportive team.
- Why this job: Be at the heart of the business, making a real impact every day.
- Qualifications: Experience in administration and strong organisational skills required.
- Other info: Opportunity to work in a vibrant environment with career growth potential.
The predicted salary is between 36000 - 60000 £ per year.
Challs International Group Ltd are looking for an exceptional and experienced P.A. to support a highly dynamic and fast paced Chairman. This is a trusted, senior level role requiring absolute discretion, sound judgement and the ability to stay several steps ahead at all times. The role is based in our very modern offices in Hadleigh Suffolk and will suit a confident and self-motivated individual who likes responsibility and to be fully involved in all aspects of the business.
The ideal candidate is calm under pressure, impeccably organised and comfortable managing competing priorities in a high stakes environment. You will be expected to develop and provide comprehensive organisational, administrative and programme support for a very busy but friendly and supportive Chairman. Proactively overseeing their workload, supporting or running projects on their behalf and assisting in office organisation.
Day to day duties include:
- Provide full administrative support including diary management, arranging meetings, planning events, organising travel arrangements and managing expenses.
- Full inbox management and diary management; to include monitoring, screening and prioritising emails and meetings.
- Answering/fielding phone calls and other communication, and if appropriate, respond on the Chairman’s behalf.
- Provide organisational support for various meetings run by the Chairman including providing supporting documentation, distributing agendas, organising presentations, writing and distributing minutes and following up on agreed actions where required.
- Book travel and accommodation in the UK and internationally, preparing detailed itineraries.
- Submit expenses efficiently and accurately.
- Develop and maintain electronic, or other appropriate filing and storage systems, for key documents including correspondence and other key records.
- Provide reports to the Chairman as required.
- Manage agreed projects on behalf of the Chairman.
- Act as a key gatekeeper, handling communication with senior executives, board members and external stakeholders.
- Social Media – monitor and post relevant content on LinkedIn on behalf of the Chairman, Challs International and the company brands.
- Meet and liaise with various departments, customers, suppliers, and other visitors, in a professional, discreet and confidential manner, befitting of the Chairman’s office.
- Other ad hoc duties, including deputising for the Chairman, as may be reasonably required.
- Provide occasional support to other Directors as requested by the Chairman.
- Work to the company values and set an example to other employees.
Comply with health.
Personal Assistant in Suffolk employer: Challs International Ltd
Contact Detail:
Challs International Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Suffolk
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and the Chairman's background. Show us that you understand their values and how you can contribute to their success. Tailor your responses to highlight your organisational skills and ability to manage competing priorities.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to be calm under pressure and articulate. Consider mock interviews with friends or family to refine your responses and boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant in Suffolk
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Personal Assistant, being organised is key! Make sure your application highlights your ability to manage multiple tasks and priorities. Use examples from your past experiences to demonstrate how you’ve kept things running smoothly.
Tailor Your Application: Don’t just send a generic CV and cover letter. Take the time to tailor your application to Challs International Group Ltd. Mention specific skills and experiences that align with the job description, especially around discretion and sound judgement.
Be Professional Yet Approachable: While we want to see your professional side, don’t forget to let your personality shine through! The role involves liaising with various stakeholders, so showing that you can be both professional and friendly will set you apart.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Challs International Ltd
✨Know Your Chairman
Before the interview, do your homework on the Chairman and the company. Understand their values, recent projects, and any public statements they've made. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisation Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed competing priorities in the past. Bring along a planner or digital tool that you use to stay organised, and be ready to explain how it helps you keep everything on track.
✨Demonstrate Discretion and Judgement
This role requires a high level of discretion. Think of scenarios where you've had to handle sensitive information or make sound decisions under pressure. Share these experiences during the interview to illustrate your capability in this area.
✨Prepare for Practical Tasks
You might be asked to demonstrate your skills in diary management or email prioritisation during the interview. Practice these tasks beforehand so you can showcase your efficiency and attention to detail when it matters most.