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- Tasks: Coordinate interviews and manage candidate communications across multiple time zones.
- Company: Join a fast-paced team at Chainguard, a leader in tech innovation.
- Benefits: Gain valuable experience in recruitment and enhance your organisational skills.
- Other info: Work independently in a remote environment with opportunities for growth.
- Why this job: Be the backbone of a dynamic team and make a real impact on candidate experiences.
- Qualifications: 1-2 years of recruiting or administrative experience with strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
This is a four-month contract based in the UK, and it is not a background role. You will be the operational backbone of a team that moves quickly and holds a high bar.
What you’ll do:
- Own end-to-end interview scheduling for two EMEA recruiters — coordinating across UK, European, and APAC time zones without dropping the ball.
- Manage candidate communications, ensuring every touchpoint is timely, professional, and reflects a high-quality candidate experience.
- Maintain and update candidate records in the ATS, ensuring pipeline data is accurate and audit-ready at all times.
- Prepare and distribute interview materials, agendas, and panel briefs ahead of every interview loop.
- Flag scheduling conflicts, bottlenecks, or process gaps proactively — don’t wait to be asked.
- Support the team with administrative tasks including job postings, reporting, and internal logistics.
- Coordinate across stakeholders independently — hiring managers, panelists, and candidates — without needing hand-holding on standard workflows.
What we’re looking for:
- 1–2+ years of recruiting coordination, executive coordination, or high-volume administrative experience.
- Exceptional organizational skills with a proven ability to manage multiple competing priorities without things falling through the cracks.
- Strong communicator in writing and over video — clear, concise, and professional across every channel.
- High sense of urgency: you understand that slow scheduling hurts the candidate experience and costs the business.
- Comfortable operating independently in a remote, fast-paced environment — you do not need a manager to tell you what to do next.
- Confident managing multi-timezone logistics without a second thought.
- Experience with Greenhouse (ATS) or Gem is a strong plus — but if you haven’t used them before, you’ll pick them up quickly.
- Based in the UK with the ability to work UK business hours.
Recruiting Coordinator - UK (Contract) employer: Chainguard, Inc.
Contact Detail:
Chainguard, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Recruiting Coordinator - UK (Contract)
✨Tip Number 1
Get your scheduling game on point! As a Recruiting Coordinator, you'll be juggling interviews across different time zones. Use tools like Google Calendar or Doodle to keep everything organised and avoid any mix-ups.
✨Tip Number 2
Communication is key! Make sure you're reaching out to candidates promptly and professionally. A quick message can go a long way in making them feel valued and informed throughout the process.
✨Tip Number 3
Stay proactive! If you spot any scheduling conflicts or potential bottlenecks, flag them early. Don’t wait for someone to ask; take the initiative to keep things running smoothly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who are keen to join us directly!
We think you need these skills to ace Recruiting Coordinator - UK (Contract)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Recruiting Coordinator role. Highlight your relevant experience in recruiting coordination and showcase how your skills align with what we’re looking for.
Showcase Your Organisational Skills: Since this role requires exceptional organisational abilities, give examples of how you've managed multiple priorities in the past. We want to see that you can keep everything running smoothly without dropping the ball!
Communicate Clearly: Your written communication should be clear, concise, and professional. Remember, every touchpoint reflects the candidate experience, so make sure your application shines in this area!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Chainguard, Inc.
✨Master the Time Zones
Since this role involves coordinating across multiple time zones, make sure you’re familiar with the time differences between the UK, Europe, and APAC. Prepare a simple chart or use an app to help you quickly reference these times during the interview. This shows that you understand the logistical challenges and are ready to tackle them.
✨Showcase Your Communication Skills
As a Recruiting Coordinator, clear communication is key. During the interview, practice articulating your thoughts concisely and professionally. You might even want to prepare a few examples of how you've effectively communicated with candidates or stakeholders in the past, highlighting your ability to maintain a high-quality candidate experience.
✨Demonstrate Your Organisational Prowess
Be ready to discuss how you manage multiple priorities without dropping the ball. Bring examples of tools or methods you use to stay organised, like task management software or specific strategies for keeping track of candidate records. This will show that you can handle the fast-paced environment they’re looking for.
✨Prepare for Process Gaps
Think about potential bottlenecks or scheduling conflicts that could arise in the recruitment process. Be prepared to discuss how you would proactively flag these issues and suggest solutions. This demonstrates your forward-thinking approach and readiness to support the team effectively.