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- Tasks: Coordinate interviews and manage candidate communications across multiple time zones.
- Company: Join a dynamic team at Chainguard, a forward-thinking employer.
- Benefits: Gain valuable experience in a fast-paced, remote work environment.
- Other info: Opportunity to work independently and grow your career in recruitment.
- Why this job: Be the backbone of a high-performing team and enhance candidate experiences.
- Qualifications: 1-2 years of coordination experience and exceptional organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
This is a four-month contract based in the UK, and it is not a background role. You will be the operational backbone of a team that moves quickly and holds a high bar.
What you’ll do:
- Own end-to-end interview scheduling for two EMEA recruiters — coordinating across UK, European, and APAC time zones without dropping the ball.
- Manage candidate communications, ensuring every touchpoint is timely, professional, and reflects a high-quality candidate experience.
- Maintain and update candidate records in the ATS, ensuring pipeline data is accurate and audit‑ready at all times.
- Prepare and distribute interview materials, agendas, and panel briefs ahead of every interview loop.
- Flag scheduling conflicts, bottlenecks, or process gaps proactively — don’t wait to be asked.
- Support the team with administrative tasks including job postings, reporting, and internal logistics.
- Coordinate across stakeholders independently — hiring managers, panelists, and candidates — without needing hand‑holding on standard workflows.
What we’re looking for:
- 1–2+ years of recruiting coordination, executive coordination, or high-volume administrative experience.
- Exceptional organizational skills with a proven ability to manage multiple competing priorities without things falling through the cracks.
- Strong communicator in writing and over video — clear, concise, and professional across every channel.
- High sense of urgency: you understand that slow scheduling hurts the candidate experience and costs the business.
- Comfortable operating independently in a remote, fast‑paced environment — you do not need a manager to tell you what to do next.
- Confident managing multi‑timezone logistics without a second thought.
- Experience with Greenhouse (ATS) or Gem is a strong plus — but if you haven’t used them before, you’ll pick them up quickly.
- Based in the UK with the ability to work UK business hours.
Recruiting Coordinator - UK (Contract) in London employer: Chainguard, Inc.
Contact Detail:
Chainguard, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Recruiting Coordinator - UK (Contract) in London
✨Tip Number 1
Get your scheduling game on point! Use tools like Google Calendar to manage time zones and keep everything organised. Remember, a smooth scheduling process shows you’re on top of things and ready to impress.
✨Tip Number 2
Communication is key! Make sure every email or message you send is clear and professional. This not only reflects well on you but also enhances the candidate experience, which is super important in recruitment.
✨Tip Number 3
Stay proactive! If you see potential scheduling conflicts or bottlenecks, flag them early. This shows initiative and helps keep the process running smoothly, making you an invaluable part of the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Recruiting Coordinator - UK (Contract) in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Recruiting Coordinator role. Highlight your relevant experience in recruiting coordination and showcase how your skills align with what we’re looking for.
Show Off Your Organisational Skills: We want to see how you manage multiple priorities without dropping the ball. Use specific examples in your application to demonstrate your exceptional organisational skills and ability to handle fast-paced environments.
Communicate Clearly: Since strong communication is key for this role, ensure your written application is clear, concise, and professional. This is your chance to show us how well you can communicate in writing!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep everything organised. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Chainguard, Inc.
✨Master the Scheduling Game
Since you'll be owning end-to-end interview scheduling, make sure to brush up on your time zone knowledge. Familiarise yourself with the time differences between the UK, Europe, and APAC regions. This will help you coordinate interviews smoothly and avoid any scheduling mishaps.
✨Communicate Like a Pro
As a Recruiting Coordinator, clear communication is key. Practice how you present information in writing and over video. Be concise and professional in your messages, ensuring that candidates feel valued and informed at every touchpoint.
✨Stay Organised and Audit-Ready
With multiple candidates and interviews to manage, organisation is crucial. Use tools or checklists to keep track of candidate records and ensure your ATS data is always accurate. This will not only help you stay on top of things but also impress your interviewers with your attention to detail.
✨Proactively Identify Bottlenecks
During the interview, demonstrate your ability to foresee potential scheduling conflicts or process gaps. Share examples from your past experience where you proactively addressed issues before they became problems. This shows that you’re not just reactive but can think ahead and keep things running smoothly.