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- Tasks: Assist with daily office operations and lifestyle management for a prestigious family.
- Company: Join a reputable family office in London, known for its high standards and professionalism.
- Benefits: Enjoy a structured 9-5 schedule with occasional flexibility and a supportive work environment.
- Why this job: Gain invaluable experience while contributing to a positive office culture and supporting a high-level team.
- Qualifications: Must be proficient in Microsoft Office and have previous administrative experience.
- Other info: Ideal for proactive individuals who thrive in a dynamic and organised setting.
The predicted salary is between 32000 - 44800 £ per year.
Location: London, UK
Salary: £32,000 gross p.a.
Contract: Full-time, Permanent
Working Hours: Monday to Friday, 9am - 5pm (with occasional weekend and out-of-hours flexibility)
Start Date: Interviewing now for immediate start
Job Overview: Chace People is seeking a reliable and proactive Second Office Assistant to join a prestigious family office. This role provides a fantastic opportunity to contribute to the smooth running of daily operations, ensuring the office environment is maintained at a high standard. The ideal candidate will possess strong administrative skills and the ability to handle a variety of tasks with minimal supervision.
As an Office Assistant you will primarily focus on routine office administration, lifestyle management for family members, and supporting various operational needs as directed by the Family Office Director. The position requires someone who is well-organised, detail-oriented, and able to efficiently handle a variety of tasks to ensure the office runs seamlessly. The role offers a structured 9-5 work schedule, on-site, with occasional flexibility required for urgent evening and/or weekend matters.
Key Responsibilities:
- Routine and pre-visit checks for office and property needs.
- Overseeing and maintaining schedules for property services and contractors.
- Administration support, including hard copy filing, key storage, and accounting.
- Managing office supplies, ensuring timely ordering and storage of stationery, kitchen items, and maintaining the photocopier.
- Booking and supervising contractors for property maintenance and rental contracts.
- Coordinating lifestyle management tasks, including transport bookings, event planning, and purchasing goods and services for family members as directed by the Director.
- Monitoring and coordinating the office cleaner to ensure the office remains clean, tidy, and organised.
- Facilitating office-related postage, both domestic and international.
- Managing office phones, including landline and mobile.
- Organising team gatherings and events to promote a positive office culture.
- Problem-solving daily challenges and contributing to team efficiency.
- Assisting wider staff members with various tasks as needed to support the overall operations of the office.
Requirements:
- Proficiency in Microsoft Office programs, particularly Word, Excel, and Outlook.
- Previous administrative experience in an office-based role.
- Strong organisational and time management skills.
- Ability to work independently and handle multiple tasks efficiently.
- Professional, proactive, and reliable with a focus on delivering results.
- A resourceful manner with outside-of-the-box thinking.
- Flexibility and adaptable by nature to respond to urgent matters outside of regular hours when necessary.
This role offers a great opportunity to work in a prestigious family office environment, supporting a high-level team and gaining invaluable experience.
Second Office Assistant for Single Family Office employer: Chace People
Contact Detail:
Chace People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Second Office Assistant for Single Family Office
✨Tip Number 1
Familiarise yourself with the specific needs of a family office. Research what lifestyle management entails and be prepared to discuss how your organisational skills can contribute to maintaining a high standard in both office administration and personal tasks.
✨Tip Number 2
Highlight your flexibility and adaptability during the interview. Since the role requires occasional out-of-hours work, share examples from your past experiences where you successfully managed urgent tasks outside of regular hours.
✨Tip Number 3
Demonstrate your problem-solving abilities by preparing scenarios where you effectively handled challenges in previous roles. This will show that you can think on your feet and contribute to team efficiency in a dynamic environment.
✨Tip Number 4
Network with professionals in similar roles or industries. Engaging with others who have experience in family offices can provide insights and potentially lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Second Office Assistant for Single Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasise your proficiency in Microsoft Office and any previous roles that required strong organisational abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the family office environment. Mention specific examples of how your skills and experiences make you a great fit for the position, particularly in handling multiple tasks and problem-solving.
Highlight Flexibility: Since the role requires occasional flexibility for urgent matters, be sure to mention your adaptability and willingness to work outside regular hours if needed. This will demonstrate your commitment to supporting the team effectively.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of an Office Assistant.
How to prepare for a job interview at Chace People
✨Showcase Your Organisational Skills
As a Second Office Assistant, you'll need to demonstrate strong organisational abilities. Prepare examples from your previous roles where you successfully managed multiple tasks or projects simultaneously, highlighting how you prioritised and maintained efficiency.
✨Familiarise Yourself with the Family Office Environment
Research what a family office does and understand its unique dynamics. Being knowledgeable about the specific responsibilities and culture of a family office will show your genuine interest in the role and help you stand out during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations. Think of scenarios where you had to think on your feet or adapt quickly, and be ready to discuss how you approached those challenges.
✨Demonstrate Proactivity and Reliability
The role requires someone who is proactive and reliable. Share instances where you took initiative in your previous jobs, whether it was improving a process or stepping up to assist colleagues, to illustrate your commitment to delivering results.
