Personal Assistant in London

At CGI, we know that exceptional leadership is made possible by exceptional support. That’s why we’re looking for a highly organised and ambitious Personal Assistant to play a vital role in enabling our executive management team to focus on driving strategy, delivering client success, and shaping the future of our business. By providing proactive, high-quality support, you’ll help us accelerate growth, strengthen collaboration, and ensure our leaders have the time and clarity to make high-impact decisions. This is a hybrid opportunity, giving you the flexibility to balance life and work while contributing directly to the success of one of our most dynamic business units.

Your future duties and responsibilities:

• Provide seamless support to Vice Presidents and the wider leadership team, ensuring that our executives have the structure and organisation they need to lead effectively.
• Coordinate schedules, streamline processes, and anticipate needs, enabling leaders to focus on both day-to-day operations and long-term strategic programmes.
• Keep projects moving smoothly, maintain governance, and support a culture of collaboration and delivery.
• Take real ownership of your work, using your organisational skills and proactive approach to make a tangible difference across the business unit.
• Support desk and room bookings for onsite collaboration.

Key Responsibilities:

• Manage complex calendars and diaries for senior leaders.
• Coordinate and schedule meetings, events, and governance forums.
• Arrange travel, accommodation, and catering logistics.
• Handle procurement processes and eProcurement approvals.
• Manage holiday requests, timesheets, and expense submissions.
• Maintain visibility tools, dashboards, and internal reporting systems.
• Provide general administrative support and respond to ad hoc needs.

Required qualifications to be successful in this role:

To succeed, you should bring proven experience in providing executive-level administrative support, with the ability to manage competing priorities in a fast-paced environment. Strong communication, attention to detail, and excellent IT skills will be key to thriving in this role.

• Previous experience as a Personal Assistant or Executive Assistant (preferred).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational skills with the ability to prioritise effectively.
• A proactive, flexible, and professional approach to supporting senior stakeholders.

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because you are invited to be an owner from day 1 as we work together to bring our Dream to life. Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.