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- Tasks: Provide flexible admin support to ensure smooth business operations.
- Company: Join a supportive team dedicated to enhancing living services in Colchester.
- Benefits: Enjoy part-time hours with a mix of remote and in-office work.
- Why this job: Gain valuable experience while contributing to meaningful social impact.
- Qualifications: Previous admin experience and strong organisational skills are essential.
- Other info: Perfect for students seeking a balance between work and studies.
The predicted salary is between 19200 - 19200 £ per year.
Job Title: Administrative Support
Location: Colchester Office
Reports to: Operational Manager (LR)
Hours: Part-time – 3 days per week
Initial working pattern: 1 day in-office, 2 days from home
From September: 2 days in-office, 1 day from home
Salary: £19,200 per annum (pro rata of £32,000)
Job Purpose
To provide high-quality, flexible administrative support to assist the smooth and efficient running of the business. This includes supporting the operational manager and service managers in a range of day-to-day tasks across the supported living services.
Key Responsibilities
General Administration
Deliver day-to-day administrative support to the operational manager and wider management team.
Maintain accurate, well-organised records and documentation.
Draft and send professional correspondence on behalf of managers.
Provide ad hoc support to the operational manager as required, depending on business needs.
Meeting Support
Attend internal meetings to take accurate, confidential minutes.
Distribute agendas and minutes promptly and follow up on assigned actions.
Provide note-taking support during staff interviews, where required.
Data Input & Systems Support
Accurately input and update data on new and existing systems.
Assist in setting up and maintaining digital trackers, shared folders, and internal databases.
Audit and Monitoring
Carry out internal, office-based audits such as agency usage, training records, and compliance documentation.
Escalate any concerns or missing information to relevant team members for resolution.
Communication and Follow-Up
Communicate with managers to chase outstanding documentation, actions, or responses.
Track follow-ups and ensure deadlines are monitored and maintained.
Stationery and Office Supplies
Monitor stationery levels at the Colchester Office.
Liaise with the relevant staff or suppliers to ensure timely restocking and order fulfilment.
Other Duties
Support with any other administrative tasks as required to contribute to business efficiency and regulatory compliance.
Person Specification
Essential
Previous administrative experience
Excellent organisational skills with strong attention to detail
Effective written and verbal communication skills
Competent user of Microsoft Office (Word, Excel, Outlook)
Able to manage confidential and sensitive information professionally
Self-motivated and reliable, especially when working remotely
Comfortable working in a fast-paced environment where priorities may shift throughout the day
Desirable
Experience in the health or social care sector
Familiarity with CQC standards or local authority compliance processes
Values and Behaviour Expectations
Approachable, respectful, and professional in all communication
Flexible and adaptable to changing priorities and workloads
Organised and proactive in managing tasks and responsibilities
Collaborative, supportive team player with a commitment to high standard
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Part-Time Administrative Support employer: CFT Care
Contact Detail:
CFT Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Administrative Support
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the day-to-day responsibilities will help you demonstrate your knowledge and readiness during any interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will show that you can handle the fast-paced environment described in the job listing.
✨Tip Number 3
If you have experience in the health or social care sector, be sure to mention it. Even if it's not extensive, any relevant experience can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your familiarity with Microsoft Office tools, especially Excel and Word. Being able to showcase your proficiency in these applications will be crucial for the administrative support role.
We think you need these skills to ace Part-Time Administrative Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities outlined in the job description. Mention your previous experience in administrative roles and how it prepares you for this position.
Showcase Communication Skills: Since effective written communication is essential for this role, ensure your application is free from errors and clearly conveys your qualifications. Use professional language and structure your documents well.
Highlight Flexibility and Adaptability: In your application, mention your ability to adapt to changing priorities and workloads, as this is crucial for the role. Provide examples of how you've successfully managed multiple tasks in a fast-paced environment.
How to prepare for a job interview at CFT Care
✨Showcase Your Organisational Skills
As the role requires excellent organisational skills, be prepared to discuss specific examples from your previous experience where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail.
✨Demonstrate Effective Communication
Since the job involves drafting correspondence and taking minutes, practice articulating your thoughts clearly. During the interview, ensure you communicate effectively, both verbally and in writing, to showcase your proficiency in this area.
✨Familiarise Yourself with Relevant Tools
The role requires competence in Microsoft Office and data management systems. Brush up on your skills in Word, Excel, and Outlook, and be ready to discuss how you've used these tools in past roles to enhance efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle changing priorities and work under pressure. Think of scenarios where you had to adapt quickly and how you managed those situations, as this will demonstrate your flexibility and problem-solving skills.
