Specialist, Speaker Management

Location: London, UK (preferred). Hybrid working, with around two office days per week.

What You’ll Do

• Coordinate speaker management activity across multiple events and projects at the same time.
• Support speaker scheduling, contracting, permissions, information gathering and event logistics.
• Work with external speakers, including senior and high‑profile contributors, in a professional and responsive way.
• Partner with internal teams across events, sponsorship, operations, finance, procurement, multimedia, marketing and programme/content stakeholders.
• Maintain accurate records, reporting and event/speaker‑management system updates.
• Track risks, blockers or missing information and escalate early where input or decisions are needed.
• Help ensure speaker workflows run smoothly for major CFA Institute events and related stakeholder activity.

What We’re Looking For

• Experience in events, ideally with direct exposure to speaker management, speaker coordination or contributor management.
• Experience supporting speaker logistics, contracts, permissions, scheduling or comparable event‑administration workflows.
• Comfort managing multiple events, deadlines or workstreams at the same time in a fast‑paced environment.
• Strong organisation, accuracy and follow‑through, with the ability to keep control of detail without close supervision.
• Confident external communication skills, including working with speakers, contributors, vendors or senior stakeholders.
• Sound judgement on when to resolve issues independently and when to elevate early.
• Experience using event, speaker, contract, reporting or internal coordination systems would be useful.
• Finance or professional‑services event experience is helpful, but not required.

Why Join Us

• Play an important role in the delivery of global events for a mission‑driven professional body.
• Work closely with experienced event leaders and internal partners across a changing Global Event Solutions function.
• Gain exposure to senior external speakers and high‑profile event activity across CFA Institute.
• Own a practical, visible area of event delivery where strong organisation and judgement make a real difference.
• Join at a point where the team structure has recently evolved, creating a clear opportunity to help stabilise and strengthen ways of working.

At CFA Institute, we are committed to transparency and equity in our hiring process. In compliance with wage‑transparency laws in many of the jurisdictions in which we recruit, we provide the following information regarding compensation for this position: Expected salary range: UK - London: £40 - £45k per year. Actual salary within the stated ranges will depend on the individual’s experience, qualifications, skills, location, and other job‑related factors.

Additional benefits include eligibility for an annual discretionary incentive bonus, a 12% employer contribution to a 401(k) or pension plan, and a comprehensive medical benefits package. We offer a comprehensive benefits package to support our employees, including health coverage, generous time off, competitive retirement plans, flexible work options, and wellbeing and development programs.

We are an Equal Opportunity Employer. CFA Institute prohibits both discrimination and harassment with regard to all identifying characteristics: any individual employee, group of employees, or prospective employee on the basis of race, color, national origin, citizenship or immigration status, religion, creed or belief, age, marital or partnership status, marital or family status, caregiver status, pregnancy and maternity, sexual and other reproductive health decisions, physical abilities/qualities, disability, sexual orientation, gender, gender identity or expression, predisposing genetic characteristic, military or veteran status, status as a victim or witness of domestic violence or sex offense or stalking, unemployment status, infectious disease carrier status, migrant worker status, educational background, socio‑economic status, geographic location and culture or any other basis protected by applicable law.

This policy impacts all aspects of employment, including but not limited to, recruitment, hiring, compensation, training, development, promotion, demotion, layoff, recall, furlough, transfer, leave of absence, and dismissal. This is a global policy that applies to all CFA Institute employees, regardless of location.

If, due to a disability or current medical condition, you need an accommodation or assistance to complete a job application, you can request one at any stage of the recruitment process. Please send an email to TAHelpdesk@cfainstitute.org noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide an accommodation or assistance that meets your needs and respects your preferences.

Important Message: Your application must clearly demonstrate how you meet the requirements as CFA Institute cannot make assumptions about your education, experience, or location. We thank all those who apply.