At a Glance
- Tasks: Lead site administration processes in a fast-paced ecommerce environment.
- Company: Join CEVA Logistics, a top global logistics provider with a culture of growth.
- Benefits: Enjoy competitive pay, holiday buy scheme, pension, and discounts on various brands.
- Other info: Opportunities for personal and professional growth within a supportive team.
- Why this job: Make a real impact while developing your career in a dynamic setting.
- Qualifications: Experience in administrative functions, payroll, and compliance in a high-volume operation.
The predicted salary is between 40000 - 50000 € per year.
CEVA Logistics has been awarded a major new contract with a high-profile client, marking an exciting phase of growth for the business expanding on our ecommerce offering. This is a new build implementation offering exciting opportunities across contract logistics. We have an amazing opportunity for a site-based Administration Manager to lead and govern all site-level administrative activity within our large, fast-paced ecommerce operation. This is a critical role responsible for ensuring payroll, people data, purchasing, reporting and compliance activities are delivered accurately, compliantly and efficiently, enabling operational performance, protecting cost control and maintaining strong governance.
WHAT ARE YOU GOING TO DO?
Reporting into Senior General Manager, you will own end to end site administration processes, acting as the single point of accountability for administrative standards and performance. You will work closely with operations, HR, finance and central functions to ensure administrative processes fully support a complex, high volume ecommerce operation, with key focuses on:
- Leading and governing all site administrative processes, ensuring accuracy, consistency and compliance
- Ensuring accurate and timely payroll inputs, including agency and overtime data
- Maintaining robust people data management in line with GDPR and company governance
- Supporting onboarding, leavers, absence administration and people reporting
- Managing site purchasing, requisitions, cost coding and administrative cost control
- Providing validated data to support accurate customer invoicing
- Producing accurate administrative and operational reports for site governance forums
- Supporting internal, external and customer audits with accurate documentation and evidence
- Identifying administrative risks and implementing corrective actions
- Leading, coaching and developing the site administration team
- Driving continuous improvement, standardisation and process efficiency
- Support the Senior General Manager with any additional tasks as and when required
WHAT ARE WE LOOKING FOR?
To be successful in your application you will have proven experience of leading administrative functions, ideally within a fast-paced operational environment. You will possess strong knowledge of payroll, people administration, purchasing and compliance processes and a proven ability to manage deadlines, accuracy and governance within a complex setting. You will be a natural communicator able to build excellent working relationships across site operations, with strong organisational and planning skills and excellent attention to detail.
- Exposure to multi-shift or high-headcount operations
- Experience of supporting audits, site start-ups or periods of operational change.
- Strong excel ability and reporting capabilities
- Understanding of cost control, invoicing and finance.
- Proven experience of working in an ecommerce environment
WHAT DO WE HAVE TO OFFER?
With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform that offers discounts on gym memberships and money off vouchers for a diverse range of retail, travel and hospitality brands. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.
ABOUT TOMORROW
We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.
Site Administration Manager employer: CEVA Logistics
CEVA Logistics is an exceptional employer, offering a dynamic work environment where employees are recognised and rewarded for their contributions. With a strong focus on professional development, competitive benefits including a holiday buy scheme, and a commitment to fostering a culture of growth, CEVA provides a unique opportunity for individuals to thrive in a fast-paced ecommerce setting. Join us to be part of a leading logistics provider that values your career journey.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administration Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your experience aligns with their needs. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your skills and experiences effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Site Administration Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Site Administration Manager role. Highlight your experience in leading administrative functions and any relevant skills in payroll, compliance, and purchasing. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage deadlines and maintain accuracy in a fast-paced environment. Let us know why you’re excited about joining CEVA!
Show Off Your Communication Skills:As a Site Administration Manager, strong communication is key. In your application, make sure to showcase examples of how you've built relationships across teams. We love seeing candidates who can connect with others and drive collaboration!
Apply Through Our Website:We encourage you to apply through our website for the best chance of success. It’s super easy and ensures your application goes directly to us. Plus, you’ll get to explore more about CEVA and what we stand for while you’re at it!
How to prepare for a job interview at CEVA Logistics
✨Know Your Numbers
As a Site Administration Manager, you'll be dealing with payroll and people data management. Brush up on your knowledge of payroll processes and compliance regulations. Be ready to discuss how you've ensured accuracy in past roles, as this will show your understanding of the critical nature of these tasks.
✨Showcase Your Leadership Skills
This role requires leading a team and driving continuous improvement. Prepare examples of how you've successfully led administrative functions in fast-paced environments. Highlight any coaching or mentoring experiences to demonstrate your ability to develop others.
✨Be Ready for Scenario Questions
Expect questions about handling complex situations, like managing deadlines or addressing compliance issues. Think of specific instances where you identified risks and implemented corrective actions. This will showcase your problem-solving skills and attention to detail.
✨Understand the Business
Familiarise yourself with CEVA Logistics and its ecommerce operations. Research their recent contracts and growth phases. Being able to discuss how your skills align with their goals will show your genuine interest in the company and the role.
