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- Tasks: Lead the school office, ensuring smooth operations and outstanding support for pupils and staff.
- Company: A welcoming, community-focused primary school with a supportive leadership team.
- Benefits: Ongoing professional development, pension scheme, wellbeing initiatives, and a friendly environment.
- Why this job: Make a real difference in a vibrant school community while developing your skills.
- Qualifications: Experience in a school office, strong IT skills, and excellent organisational abilities.
- Other info: Join a collaborative team dedicated to safeguarding and child welfare.
The predicted salary is between 36000 - 60000 £ per year.
We are recruiting for an experienced and highly organised School Office Manager to lead the day-to-day administration of a welcoming, community-focused primary school. This is a pivotal role at the heart of the school, ensuring smooth operations while providing outstanding support to pupils, families and staff. Working closely with the Headteacher and senior leadership team, you will oversee all aspects of school administration, compliance and data management. In this one-form-entry setting, this is a hands-on position where your contribution will be highly valued and visible across the whole school community. This opportunity would suit a proactive professional who enjoys variety, thrives in a busy environment and takes pride in developing effective systems that enable a school to operate at its best.
Key Responsibilities
- Lead and manage the daily operation of the school office
- Deliver a professional, welcoming front-of-house service
- Maintain and develop administrative procedures in line with statutory and Local Authority requirements
- Manage pupil data, attendance records and statutory returns
- Support financial processes including invoices and payments
- Prepare and monitor risk assessments for trips and activities
- Provide safeguarding administrative support with accurate record keeping
- Oversee procurement, contracts and office resources
- Ensure effective use of the school MIS system
- Provide high-level administrative support to senior leaders
- Line manage administrative staff
- Contribute to whole-school planning and development
What We Offer
- Ongoing professional development and training
- Local Government Pension Scheme
- Staff wellbeing initiatives and discount schemes
- Cycle to Work scheme
- Supportive leadership and collaborative staff team
- Friendly village school environment
Person Specification
- Previous experience working in a school office
- GCSEs (or equivalent) in English and Maths
- Experience with school finance processes
- Strong knowledge of administrative systems
- Excellent IT skills (Word, Excel, PowerPoint, Outlook)
- Experience using school MIS systems (Arbor, SIMS or similar)
- Outstanding organisational and time management skills
- Strong communication skills with staff, parents and external agencies
- A calm, professional and approachable manner
- A strong commitment to safeguarding and child welfare
Safeguarding Statement
This organisation is committed to safeguarding and promoting the welfare of children and young people. All staff share this responsibility. The successful applicant will be required to undertake an Enhanced DBS check along with satisfactory references and relevant pre-employment checks.
How to Apply
Apply now with your CV to be considered for this exciting opportunity to make a real difference within a supportive school environment.
School Office Manager employer: Certus Education Ltd
Contact Detail:
Certus Education Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Office Manager
✨Tip Number 1
Network like a pro! Reach out to your contacts in the education sector and let them know you're on the hunt for a School Office Manager role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the school and its community. Understand their values and how you can contribute to their mission. This will help you stand out as someone who genuinely cares about making a difference.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've improved administrative processes in previous roles. This will demonstrate your proactive approach and ability to thrive in a busy environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace School Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the School Office Manager role. Highlight your previous experience in school administration and any relevant qualifications to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your proactive approach can benefit our school community. Keep it friendly and professional!
Showcase Your IT Skills: Since we value strong IT skills, don’t forget to mention your proficiency with tools like Word, Excel, and any school MIS systems you’ve used. This will help us see how you can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and keep everything organised!
How to prepare for a job interview at Certus Education Ltd
✨Know Your Stuff
Before the interview, make sure you’re familiar with the school’s ethos and values. Research their administrative processes and any recent news about the school. This will show that you’re genuinely interested and prepared to contribute to their community-focused environment.
✨Showcase Your Organisation Skills
As a School Office Manager, organisation is key. Be ready to discuss specific examples of how you've managed multiple tasks or streamlined processes in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your effectiveness.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewers about their expectations for the role, which shows your proactive approach.
✨Demonstrate Your Commitment to Safeguarding
Given the importance of safeguarding in schools, be prepared to discuss your understanding of child welfare and how you’ve ensured compliance in past positions. This will reassure them that you take this responsibility seriously and are a good fit for their team.
