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For Companies At a Glance
- Tasks: Support a visionary leader with diary management and office coordination.
- Company: Join a dynamic, fast-growing business in Glasgow city centre.
- Benefits: Enjoy hybrid working and a competitive salary of £30,000 - £35,000.
- Why this job: Make a real impact in a rewarding role at the heart of growth.
- Qualifications: Proven experience as a PA or Office Manager, ideally supporting senior leaders.
- Other info: This is a unique opportunity to shape the role as the business evolves.
The predicted salary is between 30000 - 35000 £ per year.
Location: Hybrid | Glasgow City Centre
Salary: circa £30,000 - £35,000 per annum
We are delighted to be exclusively partnering with a dynamic, fast-growing business in Glasgow city centre to recruit a PA / Office Manager on a permanent, hybrid basis. This is a truly unique opportunity to work directly with a successful and visionary business leader who is entering an exciting phase of growth. It’s the first time he has appointed a PA, so this role is ideal for someone who enjoys bringing structure and process to a busy professional environment.
The Role
As PA / Office Manager, you will become the right hand to the business leader, taking ownership of diary management, inbox management, task prioritisation and acting as a gatekeeper to ensure his time is spent effectively. You’ll also play a key role in the smooth day-to-day running of the office and support across various client and commercial projects.
Key Responsibilities:
- Full PA support including complex diary and email management, gatekeeping, arranging meetings and travel
- Monitoring and prioritising incoming tasks and communications
- Managing office facilities, liaising with landlords, utilities, suppliers and overseeing workspace needs
- Acting as first point of contact for visitors, clients and callers; professionally representing the business
- Supporting commercial and client projects with administrative coordination
- Handling confidential information with the highest level of discretion and professionalism
- Assisting with business development tasks as required by the business leader
About You:
- You will be a career proven PA, EA or Office Manager - ideally supporting an entrepreneur or senior leader new to having a PA
- Exceptionally strong in email and diary management - calm, efficient and always one step ahead
- Proactive, confident and capable of acting as a gatekeeper to protect time and focus
- Comfortable working in a fast-paced, ever-changing environment where priorities shift
- Strong interpersonal skills and a confident communicator, both internally and externally
- Highly organised, trustworthy, and discreet
What’s On Offer:
- Salary of £30,000 - £35,000 per annum, depending on experience
- Hybrid working (2–3 days in Glasgow city centre office)
- A truly varied and rewarding role at the heart of an ambitious, growing business
- The chance to make a real impact and shape how the role evolves over time
If you’re a proactive PA or Office Manager looking for a new challenge where you can really make a difference, we’d love to hear from you. Send your CV via the ‘Apply Now’ option to be considered.
PA / Office Manager (Glasgow City) employer: Certain Advantage
Contact Detail:
Certain Advantage Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Office Manager (Glasgow City)
✨Tip Number 1
Research the company and its leader thoroughly. Understanding their vision and values will help you tailor your approach during interviews and demonstrate how you can support their goals effectively.
✨Tip Number 2
Prepare to discuss your experience in managing complex diaries and communications. Be ready to share specific examples of how you've successfully prioritised tasks and managed time for previous leaders.
✨Tip Number 3
Showcase your organisational skills by bringing a well-structured plan or strategy to the interview. This could include how you would manage the office environment or streamline processes for the business leader.
✨Tip Number 4
Demonstrate your interpersonal skills by preparing thoughtful questions about the team dynamics and office culture. This shows your interest in fitting into the role and contributing positively to the work environment.
We think you need these skills to ace PA / Office Manager (Glasgow City)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or Office Manager. Focus on your skills in diary management, email handling, and your ability to support senior leaders effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and how you can bring structure to a busy environment. Mention specific examples of how you've successfully managed tasks and supported leaders in the past.
Highlight Key Skills: In your application, emphasise your strong interpersonal skills and ability to communicate confidently. Mention your organisational skills and discretion when handling confidential information.
Show Enthusiasm for the Role: Express your excitement about the opportunity to work with a visionary business leader. Convey your eagerness to contribute to the growth of the company and how you can make a real impact in the role.
How to prepare for a job interview at Certain Advantage
✨Showcase Your Organisational Skills
As a PA / Office Manager, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've managed complex diaries or handled multiple projects simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's important to convey your understanding of discretion. Share experiences where you maintained confidentiality and professionalism, especially in challenging situations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in a fast-paced environment. Think of scenarios where you had to adapt quickly to changing priorities and how you successfully managed those situations.
✨Research the Business Leader's Vision
Since this role involves working closely with a business leader, take time to understand their vision and the company's goals. This will allow you to align your answers with their expectations and demonstrate your genuine interest in the role.
