Facilities Management Works Co-ordinator

World Class Defence Organisation based in Stevenage (the role can be a split of working Onsite and Working From Home) is currently looking to recruit a Bid Coordinator on an initial 6 month contract, with very high prospect of extension. This role would suit a candidate who comes from a strong background of working as a Bid Coordinator, Bid Manager, Bid Specialist or Bid Writer. An Engineering background would be great. A background of working in the Defence or Aerospace industry would be great.

Rate: £50 per hour

Overtime Rate: Hours worked over 37 hours per week will be calculated at time and a quarter

Location: Stevenage

Hybrid / Remote working: This role will be 2 or 3 days per week onsite.

Duration: 6 Months with very likely prospect of extension. Contracts are often ongoing and long-term.

IR35 status: Inside IR35 (Umbrella)

Interview process: One stage video interview

The Test Equipment New Business Support (TE NBS) role will form part of a small team working within an international Test Equipment Design/delivery function, developing test solutions for domestic/internal and export customers. The UK test equipment team works very closely with international colleagues in France.

Responsibilities:

• The purpose of this role is to support the Test Equipment bidding team to produce technical costed proposals for all the UK delivered test solutions, for Development, Production and Export.
• This includes liaising with the design/technical teams and subject matter experts to provide technical costed proposals to the UK programs, ensuring consistency and delivery on-time.
• This role will support multi-programme demands ensuring we meet the bid delivery timescales and programme objectives.
• This role has responsibility to ensure contribution to the growing team delivery of these bids on-time, on-quality and on-cost to meet the programme needs.
• Generation and compilation of UK bid costs from multi-disciplined areas of the business (including an international supplied cost-base).
• Subsequent generation of the technical costed proposals and where required presentation to the UK programs.
• Accountability for ensuring the UK bid team make quick, informed decisions and taking initiative in the face of evolving project requirements and unexpected disruptions.
• Working as part of the small UK team, taking direction from the New Business Manager, to generate the cost data and subsequent presentation material.
• Manage the configuration control of the bidding data, with data entry into the Data Management Systems tools (Matrix, JIRA, Primavera etc. - all training to be provided).
• Maintain cross-functional alignment acting as a bridge between internal customers to Hardware Design, Software Design, Procurement, Quality, manufacturing etc. to keep workflows co-ordinated and avoid bottlenecks.
• Maintain positive working relationships with Key Interfaces & stakeholders and to promote the Test Equipment function.
• Engage with, manage and motivate all interfaces, both programs, peers and subject matter experts for successful outcomes.
• Manage the achievement of schedule adherence and delivery of Key Performance Indicators (KPIs) through the execution of the bidding/planning process.
• Provide advice and support to test equipment and program teams and stakeholders, detailing best practice Identifying and supporting opportunities for improvement.
• Generating and developing documentation, reports, plans and communications.
• Delivery, presentation and reporting to an International test equipment leadership team.
• Promote and support the international Test Equipment Centre of Excellence (TE CofEx).

Key Performance Indicators:

• Managing the compilation of multiple bid deliveries to programs, OT, OC, OQ.
• Working to company processes ensuring configuration control and data management using IT tools/systems.
• Maintaining positive working relationships with Key program interfaces, stakeholders, and Test Equipment leadership teams.
• Balancing Short term delivery deadlines with long term strategic goals.

Skillset/experience required:

• Compilation of bid data sourced from technical subject matter experts into standardised bid pro forma.
• Ability to communicate with different areas and levels of the business.
• Liaising and interfacing with the bid requesting customers (internal programs), technical teams, subject matter experts, and test equipment leadership teams.
• Use of common office tools (Excel, Word, PowerPoint etc.)
• Experience within an engineering discipline and knowledge of a product through life design life-cycle (concept, development, Integration & validation, delivery, support etc.) ideal but not essential.
• Primavera experience ideal but not essential.
• Ability to work at the Stevenage site (flexible dynamic working arrangements available with Working from Home part time option, preferably with 2-3 days minimum a week on-site at Stevenage (more initially to facilitate training etc.).
• Flexibility to support occasional short term travel (1 or 2 nights), with ability to support at other company site visits at Bolton UK and Paris France, should a need arise.
• Some international travel to France may be required; the ability to speak French is not essential.
• Training on bidding process and IT tools will be provided as needed.