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- Tasks: Be the friendly face of our office, managing reception and admin tasks daily.
- Company: Join a reputable professional services firm in the heart of Edinburgh.
- Benefits: Earn up to £28,000 with a supportive team and great work-life balance.
- Why this job: Enjoy a dynamic role where every day brings new challenges and opportunities.
- Qualifications: Experience in a professional office and strong MS Office skills are essential.
- Other info: Great transport links and a focus on teamwork await you!
The predicted salary is between 24000 - 28000 £ per year.
Location: Edinburgh
Working Pattern: Full-Time | Mon–Fri | Office-Based (with some flexibility)
Salary: Up to £28,000 per annum (DOE)
Are you an organised, proactive and people-focused professional with strong reception and administration experience? We’re working with a highly regarded firm in Edinburgh to find a friendly, detail-oriented Administration Assistant / Receptionist to join their office support team. This is a varied, front-of-house role where no two days are the same. You’ll work closely with one other team member on a rotating schedule to cover all reception and admin duties for the Edinburgh office, ensuring things run smoothly, clients are warmly welcomed, and the office is always looking and working at its best.
Key Responsibilities
- Acting as first point of contact for clients and visitors both in person and over the phone
- Managing all incoming calls and directing appropriately with professionalism and warmth
- Booking meeting rooms, organising layout, catering, and tech requirements
- Coordinating couriers, taxis, travel, and accommodation as required
- Handling all incoming and outgoing mail, scanning and distributing appropriately
- Ensuring reception, meeting rooms, and kitchen areas are presentable and fully stocked
- Supporting with printing, scanning, binding, file archiving and admin for legal teams
- Managing office supplies, stationery orders, petty cash and basic facilities support
- Liaising with contractors, building management and parking providers
- Reporting any office maintenance or IT issues promptly and appropriately
- Supporting wider teams with ad-hoc admin and facilities tasks as needed
What We’re Looking For
- A proven track record of working in a professional office environment (professional services preferred but not essential)
- Strong MS Office / Microsoft 365 skills
- Proactive, approachable and professional demeanour
- High attention to detail and ability to manage multiple tasks effectively
- A team player with a ‘can-do’ attitude, able to work independently and use initiative
- Confident communicator, both written and verbal
- Organised and able to prioritise competing deadlines
What’s On Offer?
- A supportive, professional environment with a focus on teamwork and collaboration
- A varied and fulfilling role offering exposure to multiple business functions
- Opportunity to work for a well-established, reputable professional services firm
- Edinburgh city centre location with great transport links
Interested? Please send your CV via the Apply Now option to be considered for the role.
Admin Assistant / Receptionist in Edinburgh employer: Certain Advantage
Contact Detail:
Certain Advantage Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant / Receptionist in Edinburgh
✨Tip Number 1
Get to know the company before your interview. Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As an Admin Assistant / Receptionist, you'll be the first point of contact. Role-play with a friend or family member to get comfortable with common questions and scenarios you might face.
✨Tip Number 3
Dress the part! First impressions matter, especially in a front-of-house role. Choose professional attire that reflects the company's culture and makes you feel confident.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Admin Assistant / Receptionist in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your reception and admin experience, and don’t forget to mention your strong MS Office skills!
Craft a Friendly Cover Letter: Your cover letter is your chance to show off your personality! Keep it warm and professional, and explain why you’re the perfect fit for this varied role in our office support team.
Showcase Your Organisational Skills: In your application, give examples of how you've managed multiple tasks effectively in previous roles. We love seeing candidates who can juggle responsibilities with ease!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in Edinburgh.
How to prepare for a job interview at Certain Advantage
✨Know the Company
Before your interview, take some time to research the firm. Understand their values, culture, and the services they offer. This will not only help you tailor your answers but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Admin Assistant / Receptionist, organisation is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight any tools or methods you use to stay organised, as this will demonstrate your proactive approach.
✨Practice Your Communication
Since you'll be the first point of contact for clients, strong communication skills are essential. Practise answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with speaking about your experiences.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the role and the company. This shows your interest and helps you determine if it's the right fit for you. Ask about team dynamics, office culture, or what a typical day looks like in the role.
