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- Tasks: Support the Test Equipment bidding team in producing technical proposals and managing bid data.
- Company: World-class Defence Organisation with a collaborative and innovative culture.
- Benefits: Competitive rate of £50 per hour, hybrid working, and potential for long-term contracts.
- Why this job: Join a dynamic team and contribute to exciting projects in the defence and aerospace sectors.
- Qualifications: Experience as a Bid Coordinator or in engineering; strong communication skills required.
- Other info: Flexible working arrangements and opportunities for international travel.
The predicted salary is between 40000 - 52000 £ per year.
World Class Defence Organisation based in Stevenage (the role can be a split of working Onsite and Working From Home) is currently looking to recruit a Bid Coordinator on an initial 6 month contract, with very high prospect of extension. This role would suit a candidate who comes from a strong background of working as a Bid Coordinator, Bid Manager, Bid Specialist or Bid Writer. An Engineering background would be great. A background of working in the Defence or Aerospace industry would be great.
Rate: £50 per hour
Overtime Rate: Hours worked over 37 hours per week will be calculated at time and a quarter
Location: Stevenage
Hybrid / Remote working: This role will be 2 or 3 days per week onsite.
Duration: 6 Months with very likely prospect of extension. Contracts are often ongoing and long-term.
IR35 status: Inside IR35 (Umbrella)
Interview process: One stage video interview
Responsibilities:
- The purpose of this role is to support the Test Equipment bidding team to produce technical costed proposals for all the UK delivered test solutions, for Development, Production and Export.
- This includes liaising with the design/technical teams and subject matter experts to provide technical costed proposals to the UK programs, ensuring consistency and delivery on-time.
- This role has responsibility to ensure contribution to the growing team delivery of these bids on-time, on-quality and on-cost to meet the programme needs.
- Generation and compilation of UK bid costs from multi-disciplined areas of the business (including an international supplied cost-base).
- Accountability for ensuring the UK bid team make quick, informed decisions and taking initiative in the face of evolving project requirements and unexpected disruptions.
- Manage the configuration control of the bidding data, with data entry into the Data Management Systems tools (Matrix, JIRA, Primavera etc. - all training to be provided).
- Maintain cross-functional alignment acting as a bridge between internal customers to Hardware Design, Software Design, Procurement, Quality, manufacturing etc. to keep workflows co-ordinated and avoid bottlenecks.
- Maintain positive working relationships with Key Interfaces & stakeholders and to promote the Test Equipment function.
- Manage the achievement of schedule adherence and delivery of Key Performance Indicators (KPIs) through the execution of the bidding/planning process.
- Provide advice and support to test equipment and program teams and stakeholders, detailing best practice.
- Identifying and supporting opportunities for improvement.
- Generating and developing documentation, reports, plans and communications. Delivery, presentation and reporting to an International test equipment leadership team.
- Promote and support the international Test Equipment Centre of Excellence (TE CofEx).
Key Performance Indicators:
- Managing the compilation of multiple bid deliveries to programs, OT, OC, OQ.
- Working to company processes ensuring configuration control and data management using IT tools/systems.
- Maintaining positive working relationships with Key program interfaces, stakeholders, and Test Equipment leadership teams.
- Balancing Short term delivery deadlines with long term strategic goals.
Skillset/experience required:
- Compilation of bid data sourced from technical subject matter experts into standardised bid pro forma.
- Ability to communicate with different areas and levels of the business.
- Liaising and interfacing with the bid requesting customers (internal programs), technical teams, subject matter experts, and test equipment leadership teams.
- Use of common office tools (Excel, Word, PowerPoint etc.)
- Experience within an engineering discipline and knowledge of a product through life design life-cycle (concept, development, Integration & validation, delivery, support etc.) ideal but not essential.
- Primavera experience ideal but not essential.
- Ability to work at the Stevenage site (flexible dynamic working arrangements available with Working from Home part time option, preferably with 2-3 days minimum a week on-site at Stevenage).
- Flexibility to support occasional short term travel (1 or 2 nights), with ability to support at other company site visits at Bolton UK and Paris France, should a need arise.
- Some international travel to France may be required; the ability to speak French is not essential.
- Training on bidding process and IT tools will be provided as needed.
Bid Coordinator employer: Certain Advantage
Contact Detail:
Certain Advantage Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the defence and aerospace sectors. A friendly chat can lead to insider info about job openings or even a referral, which can give you a leg up in the application process.
✨Tip Number 2
Prepare for that video interview! Research common questions for Bid Coordinator roles and practice your responses. Make sure to highlight your experience with technical proposals and cross-functional teamwork, as these are key in this field.
✨Tip Number 3
Showcase your adaptability! In your discussions, emphasise how you've managed evolving project requirements in the past. This will demonstrate your ability to handle the dynamic nature of bidding processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Bid Coordinator role. Highlight your experience in bid management and any relevant engineering background. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience in the Defence or Aerospace industry if you have it, and show us your enthusiasm for the position.
Showcase Your Communication Skills: As a Bid Coordinator, you'll need to liaise with various teams. Make sure your application reflects your ability to communicate effectively across different levels of the business. We love candidates who can bridge gaps and keep everyone on the same page!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're serious about joining our team!
How to prepare for a job interview at Certain Advantage
✨Know Your Bids
Make sure you understand the bidding process inside out. Familiarise yourself with how bids are compiled, especially in the Defence or Aerospace sectors. Brush up on any relevant engineering concepts that might come up during the interview.
✨Showcase Your Communication Skills
As a Bid Coordinator, you'll need to liaise with various teams. Prepare examples of how you've effectively communicated with different stakeholders in past roles. Highlight your ability to bridge gaps between technical teams and management.
✨Be Ready for Technical Questions
Expect questions about technical cost proposals and project management tools like JIRA or Primavera. Even if you haven't used them extensively, showing a willingness to learn and adapt will impress your interviewers.
✨Demonstrate Flexibility and Team Spirit
This role requires working closely with a small team and adapting to changing project requirements. Share experiences where you've successfully collaborated with others and adapted to new challenges, showcasing your team-oriented mindset.