Clerical Officer in Kirkcaldy

Proposed Interview Date: Week Commencing 16 March 2026

Closing Date: Sunday 15 March 2026

Contract Type: Permanent

Location: Viewforth High School, Kirkcaldy

Purpose and Values of Education & Children’s Services Directorate

The Education & Children’s Services Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

Supporting Statement

As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. Without a Supporting Statement, your application will not be progressed. Your Supporting Statement must not be a CV.

Please consider and demonstrate the following when completing your Supporting Statement:

• Ways in which you have demonstrated that you can work effectively as part of a team.
• Ways in which you have demonstrated a high level of confidentiality.
• Ways in which you have demonstrated good communication and effective interpersonal skills.
• Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems to bring about improvement.

We are looking for a highly skilled Clerical Officer to provide a comprehensive and confidential administrative support service within schools, utilising the Management Information Systems and other Education specific IT systems, ensuring accurate IT data capture to meet the requirements of school, corporate and government agencies including SQA reporting and updating and maintaining pupil information to ensure exam entry, planning and timetabling.

Establishing, reviewing and maintaining efficient office systems to enable prompt retrieval of data, completion of returns, as required to meet competing and strict deadlines whilst working with minimum supervision. As a Clerical Officer, you will work under the direction and supervision of the Headteacher or Admin Co-ordinator.

The Person

Educated to SCQF level 5, which includes National 5 or SVQ level 2 or Standard Grades at Credit level or equivalent in a relevant discipline. You are required to have good levels of interpersonal skills and abilities which will enable you to work as a member of a team to ensure positive outcomes for all children and young people. Experience of working with minimum supervision in an environment of change and challenge, or within a school.

Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

Further Information

• Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria.
• How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace.
• Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services.

For Further Information Please Contact: Fiona.Davison@fife.gov.uk

Job Identification: 22199

Job Category: Education Admin and Clerical

Posting Date: 02/26/2026, 11:37 AM

Apply Before: 03/15/2026, 11:55 PM

Degree Level: National 5 or equivalent (SCQF level 5)

Job Schedule: Full time

Locations: Windmill Community Campus, KIRKCALDY, Fife, KY1 3AL, GB