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- Tasks: Coordinate and execute exciting exhibitions while liaising with stakeholders in Japan and the UK.
- Company: Join a vibrant Japanese culture hub in London, celebrating art and cultural exchange.
- Benefits: Enjoy a hybrid work model and competitive salary of £32-36k, depending on experience.
- Why this job: Be part of a dynamic team that values creativity and cultural understanding, making a real impact.
- Qualifications: Must have 3+ years in exhibition coordination, fluent in English and Japanese, with strong project management skills.
- Other info: Full-time role with flexible hours; potential for contract extension until March 2029.
The predicted salary is between 28000 - 36000 £ per year.
A well-known Japanese culture hub based in London is currently recruiting a Programming Projects Coordinator (Exhibitions). In this role, you will be responsible for developing, coordinating, and executing the exhibition programme, supporting the production of proposals for programmes, and assisting in liaison with stakeholders in Japan and the UK. The ideal candidate should have experience in exhibition coordination, strong bilingual communication skills, project management abilities, and a deep understanding of Japanese culture.
Work Type: Hybrid
Type: Fixed term to 31st March 2029 (There is potential for extension)
Working Hours: Full-time role of 40 hours per week, inclusive of after-hours project-related tasks (evenings and weekends). Outside of installation periods, standard working hours are 8 hours per day, 5 days per week, with core hours from 10am to 3pm.
Main Responsibilities:
- Developing, coordinating, and executing exhibition programme under the supervision of the Head of Programming Projects
- Drafting proposal documents, graphic and creation overviews, and project management timelines
- Supporting curatorial research and content development
- Preparing documentation for exhibition logistics
- Ensuring exhibition installations and de-installations are conducted efficiently and on time
- Managing and coordinating vendors, designers, and content holders
- Managing all relevant insurance and shipping requirements for exhibitions
- Helping artists, content holders and other exhibition-related members with travel and accommodation planning
- Conducting the daily maintenance of exhibitions and care of artworks/display objects
- Managing the storage of non-displayed loaned/owned objects
- Ensuring technical and logistical needs of programmes and venue requirements are met
- Liaising in English and Japanese with stakeholders for exhibition development
- Building relationships with cultural and academic institutions, contractors, and individuals in the UK and Japan
- Monitoring and maintaining any assigned budgets
- Sourcing products and services and completing internal financial processes
- Coordinating with team members to respond to any questions or requests
Ideal Candidate:
- At least 3 years professional experience in a similar role with responsibility for executive-level correspondence, administration and logistics management and programming
- Business level fluency in both English and Japanese
- Proven skills managing exhibition production or installation
- Strong administration skills with proficiency in MS Office
- Understanding of Japan and Japanese cultures
- Project management experience
- Budget management experience
- International shipping management
- Additional training in art handling or project management
- Experience with CRM platforms
- Knowledge of funding application processes
- Experience in a project-office environment
- Experience of working in an inter-cultural environment
- Understanding of Japanese culture
All applicants for the Programming Projects Coordinator (Exhibitions) must have the right to work in the country as the Company is not able to offer visa support.
Japanese speaking Programming Projects Coordinator (Exhibitions) employer: Centre People
Contact Detail:
Centre People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Japanese speaking Programming Projects Coordinator (Exhibitions)
✨Tip Number 1
Familiarise yourself with the latest trends in exhibition coordination, especially those that focus on Japanese culture. This will not only enhance your understanding but also give you talking points during interviews.
✨Tip Number 2
Network with professionals in the cultural and exhibition sectors, particularly those who have experience working with Japanese institutions. Attend relevant events or webinars to make connections that could lead to opportunities.
✨Tip Number 3
Brush up on your project management skills, especially tools and methodologies that are commonly used in exhibition planning. Being able to discuss your approach to managing timelines and budgets will set you apart.
✨Tip Number 4
Prepare to demonstrate your bilingual communication skills in both English and Japanese. Practising common phrases and industry-specific terminology can help you feel more confident during interviews.
We think you need these skills to ace Japanese speaking Programming Projects Coordinator (Exhibitions)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in exhibition coordination and project management. Emphasise your bilingual communication skills in English and Japanese, as well as any specific knowledge of Japanese culture.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for Japanese culture and your understanding of the role. Mention specific experiences that demonstrate your ability to manage exhibitions and liaise with stakeholders effectively.
Highlight Relevant Skills: In your application, clearly outline your skills in administration, budget management, and international shipping. Provide examples of how you've successfully managed projects or exhibitions in the past.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, and that your documents are formatted professionally. This reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Centre People
✨Showcase Your Bilingual Skills
Since the role requires strong communication in both English and Japanese, be prepared to demonstrate your language proficiency. You might be asked to switch between languages during the interview, so practice discussing your experience and qualifications in both languages.
✨Highlight Your Project Management Experience
Discuss specific projects you've managed, particularly those related to exhibitions or cultural events. Be ready to explain your approach to coordinating logistics, managing budgets, and ensuring timely execution of projects.
✨Demonstrate Cultural Understanding
Given the focus on Japanese culture, share examples of how your understanding of this culture has influenced your work. This could include experiences working with Japanese stakeholders or insights into cultural nuances that are important for exhibition coordination.
✨Prepare Questions for the Interviewers
Engage with your interviewers by preparing thoughtful questions about the company’s exhibition programme and their expectations for the role. This shows your genuine interest and helps you assess if the company aligns with your career goals.
