At a Glance
- Tasks: Provide top-notch admin support and keep the office running smoothly.
- Company: Join a leading Japanese manufacturer in a vibrant London office.
- Benefits: Enjoy a competitive salary, pension, and private healthcare.
- Other info: Full-time role with great work-life balance and no visa sponsorship available.
- Why this job: Be part of a dynamic team and enhance your skills in a multicultural environment.
- Qualifications: Must speak Japanese fluently and have strong admin skills.
The predicted salary is between 32000 - 38000 € per year.
A Japanese Manufacturer is currently recruiting a Japanese speaking Office Administrator / Personal Assistant to work in their London office. In this role, you will be responsible for providing high‑level administrative support to the manager and overseeing daily office operations to ensure a smooth and efficient working environment.
The ideal candidate should have strong administrative capabilities, excellent communication, and proficiency in Microsoft Office. Understanding of Japanese culture and business level of Japanese skill is essential.
Eligibility
- Eligible visa: Permanent residence, UK citizenship holder
- Not eligible: Spouse, Partner, Working holiday, Graduate, Freelance, Student visa, Requiring visa sponsorship
Work type: office‑based
Visa support: No
Benefits: Pension, private healthcare
Type: Permanent, full-time
Working hours: Monday to Friday, 8:45–17:15 (1‑hour lunch break)
Salary: £32k‑£38k depending on experience
Start: ASAP
Main Responsibilities
- Provide high‑level administrative support to the manager
- Oversee daily office operations to ensure a smooth and efficient working environment
- Act as a liaison between the manager and internal/external stakeholders, ensuring clear and timely communication
- Manage employee expense reports, including reviewing, processing, and ensuring compliance with company policies
- Assist with tax‑related administrative tasks, such as preparing documentation, coordinating with external accountants, and maintaining compliance with relevant regulations
- Expense Report Assistance (Assistance with bank settlement of invoices and receipts)
Ideal Candidate
- Experience in administrative roles, general affairs, or accounting is essential
- Experience working for Japanese companies or multinational corporations is preferred
- Basic understanding of UK accounting and employment systems are advantageous
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Good communication and organizational skills
- Ability to work independently and in a team
- Business level fluency in both English and Japanese
All applicants for the Office Administrator / Personal Assistant must have the right to work in the country as the Company is not able to offer visa support.
Japanese speaking Office Administrator / Personal Assistant employer: Centre People
As a leading Japanese manufacturer based in London, we pride ourselves on fostering a dynamic and inclusive work culture that values collaboration and professional growth. Our employees enjoy competitive benefits such as a pension scheme and private healthcare, alongside opportunities to develop their skills in a supportive environment that embraces the rich nuances of Japanese business practices. Join us to be part of a team that not only prioritises efficiency but also celebrates cultural diversity and employee well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Japanese speaking Office Administrator / Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections, especially those in the Japanese business community. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to administrative roles. We recommend role-playing with a friend to boost your confidence and polish your responses.
✨Tip Number 3
Show off your skills! Bring examples of your work or achievements to the interview. Whether it’s a well-organised report or a successful project, tangible proof of your abilities can really impress.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Japanese speaking Office Administrator / Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your administrative experience and any relevant skills, especially your proficiency in Microsoft Office. We want to see how your background aligns with the role, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role, especially your understanding of Japanese culture and language. Let us know what excites you about working with us!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your application reflects your excellent communication skills. Whether it's through your CV or cover letter, clarity and professionalism are key!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Centre People
✨Brush Up on Your Japanese
Since this role requires business-level fluency in Japanese, make sure to practice your language skills before the interview. Consider having a mock conversation with a friend or using language apps to refine your vocabulary and pronunciation.
✨Know Your Admin Stuff
Familiarise yourself with common administrative tasks and tools, especially Microsoft Office. Be ready to discuss your experience with managing expense reports and any relevant software you've used. This will show that you’re prepared and capable of handling the responsibilities of the role.
✨Understand Japanese Business Culture
Having a grasp of Japanese culture can set you apart from other candidates. Research common business practices and etiquette in Japan, as this knowledge will help you communicate effectively and demonstrate your commitment to the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company’s operations, team dynamics, or future projects. This not only shows your interest but also helps you assess if the company is the right fit for you.
