Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the CEO with diary management, meetings, and travel arrangements in both Japanese and English.
- Company: Join a leading Japanese shipping and LNG carrier in London.
- Benefits: Negotiable salary, hybrid work options, and a dynamic corporate culture.
- Why this job: Be at the heart of executive operations and make a real impact in a global company.
- Qualifications: Fluency in Japanese and English, strong organisational skills, and experience supporting senior executives.
- Other info: Exciting opportunity for career growth in a multinational environment.
The predicted salary is between 36000 - 60000 £ per year.
A Japanese shipping and LNG carrier is currently recruiting a Japanese speaking Executive Assistant to work in their London office. In this role, you will be responsible for providing high-level executive support to the CEO of the company, managing the CEO's diary, coordinating meetings, and handling travel arrangements while communicating effectively in both Japanese and English.
The ideal candidate should have:
- Strong organisational skills
- Fluency in English and Japanese
- Experience supporting senior executives
- Proficiency in Microsoft Office
TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: Negotiable, depending on experience
START: ASAP
LOCATION: London (Hybrid work available)
Executive Assistant Main Responsibilities:
- Manage the CEO's complex and dynamic diary, prioritising appointments and meetings
- Arrange and coordinate meetings with senior executives at Tokyo Head Office and global branches
- Handle internal approval workflows and follow-up
- Prepare documents and briefing materials for meetings and provide pre-meeting reminders to the CEO
- Act as a liaison with Tokyo Head Office staff: coordinate meetings in Japanese and communicate outcomes to the CEO in English
- Coordinate meetings with HQ staff joining CEO on business trips
- Arrange regular and ad hoc meetings with internal departments, including the Energy Division
- Provide comprehensive organisational and logistical support for internal corporate events attended by the CEO, including town hall meetings and other executive-led engagements
- Receive requests for the CEO to sign contracts or agreements
- Utilise electronic signature systems to obtain signatures efficiently
- Communicate completed signatures to relevant employees and departments
- Monitor contract progress and provide reminders as needed
- Manage invitations for CEO speaking engagements, panels, and industry events worldwide
- Liaise with event organisers to ensure timely submission of biographies, materials, and logistical requirements
- Support planning and execution of CEO-hosted events
- Assist with media interview coordination and preparation
- Organise domestic and international travel arrangements, including flights, hotels, transport, and visas
- Prepare detailed itineraries and schedules
- Manage travel expense processing in line with company policy
- Draft, review, and edit internal correspondence in English and Japanese
- Maintain professional and effective communication with internal and external stakeholders
- Handle sensitive and confidential information with discretion
Executive Assistant Ideal Candidate:
- Proven experience as an Executive Assistant or Personal Assistant supporting senior-level executives
- Experience of working in a multinational and cross-cultural corporate environment
- Fluency in both English and Japanese, with the ability to communicate confidently in writing and verbally
- Strong organisational, time management and prioritisation skills
- High level of proficiency in the Microsoft Office suite, including Outlook, Word, Excel and PowerPoint
- Demonstrated cultural awareness and a proactive, solutions-focused approach to problem solving
- Business level fluency in both English and Japanese
All applicants for the Executive Assistant must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
Japanese speaking Executive Assistant employer: Centre People
Contact Detail:
Centre People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Japanese speaking Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, especially those who might know someone at the company. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Understand their values and how they operate, so you can show them you're not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your Japanese! Since this role requires fluency, brush up on your language skills. You could even do a mock interview with a friend to get comfortable switching between English and Japanese.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Japanese speaking Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience supporting senior executives and your fluency in both English and Japanese. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to manage complex diaries, as well as your proficiency in Microsoft Office.
Showcase Your Communication Skills: Since this role requires effective communication in both Japanese and English, make sure to showcase your language skills in your application. Whether it's through your CV or cover letter, we want to see your confidence in both languages!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you're keen to join our team!
How to prepare for a job interview at Centre People
✨Master the Diary Management
Since you'll be managing the CEO's complex diary, brush up on your organisational skills. Prepare examples of how you've successfully managed schedules in the past, especially in high-pressure environments. Show that you can prioritise effectively and handle last-minute changes with ease.
✨Showcase Your Language Skills
Fluency in both English and Japanese is crucial for this role. During the interview, be ready to demonstrate your language skills. You might be asked to switch between languages or discuss your experience communicating in a bilingual environment, so practice some key phrases beforehand.
✨Highlight Your Tech Savvy
Proficiency in Microsoft Office is a must. Be prepared to discuss specific tools you've used, like Outlook for scheduling or Excel for tracking expenses. If possible, bring examples of documents or presentations you've created to showcase your skills.
✨Cultural Awareness is Key
Working in a multinational environment means understanding different cultures. Share experiences where you've navigated cross-cultural communication successfully. This will show that you're not just a great assistant but also someone who can bridge gaps between teams in London and Tokyo.