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For Companies At a Glance
- Tasks: Support HR operations with admin tasks, payroll, and employee engagement activities.
- Company: Join a leading Japanese entertainment company with a vibrant culture.
- Benefits: Negotiable salary, flexible work options, and opportunities for professional growth.
- Why this job: Be part of a dynamic team and make a real difference in employee wellness.
- Qualifications: 2 years of admin experience; HR knowledge is a plus.
- Other info: Work in a supportive environment with a focus on confidentiality and data protection.
The predicted salary is between 36000 - 60000 £ per year.
Overview
A Japanese entertainment company is seeking a detail-oriented HR Executive Assistant to provide comprehensive administrative support to the Head of HR. This is a business support role focused on administrative and operational efficiency, requiring the highest levels of confidentiality and discretion when handling sensitive employee information.
The role is ideal for someone who thrives in an organised, process-driven environment and takes pride in maintaining accurate records and smooth HR operations.
LS46828
Contract Type: Permanent, full-time
Salary: Negotiable
Location: Windsor, West London (1-day WFH per week can be considered)
Start Date: ASAP
Key Responsibilities
Administrative Support
- Maintain and update the iHCM ADP employee database with accuracy and attention to detail
- Organise and maintain physical HR files in compliance with company policies and legal requirements
- Process and coordinate all HR-related internal approvals through DWP system
- Track budget expenditure against internal approvals
- Prepare internal approvals and coordinate flights and taxis for HR related travel
- Coordinate expense claims for HR related travel expenses
- Provide administrative support to the President as and when required
- Provide general administrative support to the HR team as required
Payroll & Reporting Support
- Prepare and coordinate payroll reporting and approval processes
- Complete annual statutory reporting requirements including P11D submissions and STBV reporting
- Create and maintain organizational charts using PowerPoint
- Develop and update headcount and salary reports using Excel
- Support month-end and year-end payroll processes from an administrative perspective
Employee Wellness & Engagement
- Conduct daily employee wellness checks and maintain related documentation
- Coordinate wellness initiatives and employee engagement activities
- Coordinate, track and report annual employee appraisal process
- Maintain records of wellness-related interactions and outcomes
- Coordinate leavers administrative workflow for departing employees from resignation to final day
Recruitment Coordination
- Coordinate recruitment campaigns from an administrative perspective
- Schedule interviews, manage candidate communications, and maintain recruitment records
- Assist with onboarding documentation and new starter administrative processes
- Maintain recruitment databases and candidate tracking systems
Data Management & Compliance
- Maintain absolute confidentiality of all employee information and HR matters
- Ensure all HR data is accurately recorded and regularly updated
- Handle sensitive personal, employment, and payroll information with the highest level of discretion
- Ensure timely review of GDPR related documents with relevant parties and coordinate approval processes
- Prepare and coordinate all internal and external audit evidence relating to HR processes
- Assist with HR reporting and data compilation as required
- Support compliance activities through accurate record-keeping
- Adhere strictly to data protection regulations and company confidentiality policies
Knowledge, Skills & Experience
- 2 years’ experience in administrative support roles (HR experience beneficial but not essential)
- Excellent attention to detail and organisational skills
- Demonstrated ability to maintain strict confidentiality and handle highly sensitive information with absolute discretion
- Proficiency with database management and HR systems (ADP experience preferred)
- Advanced Excel skills for creating and maintaining reports, charts, and data analysis
- Proficiency in PowerPoint for creating organisational charts and presentations
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong time management skills and ability to prioritise multiple tasks
- Understanding of the critical importance of data protection and confidentiality in HR environments
* All applicants for the HR Executive Assistant must have the right to work in the country without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS, Graduate or Student visa holders.
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HR Executive Assistant employer: Centre People
Contact Detail:
Centre People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show that you're not just another candidate, but someone who truly aligns with their mission. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common HR questions. This will boost your confidence and help you articulate your skills and experiences more effectively during the real deal.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace HR Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Executive Assistant role. Highlight your administrative skills and any experience you have with HR systems, especially if you've worked with databases like ADP. We want to see how your background fits our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and organisational skills, and don’t forget to show your enthusiasm for working in a process-driven environment like ours.
Showcase Your Confidentiality Skills: Since this role involves handling sensitive information, make sure to emphasise your ability to maintain confidentiality. Share examples from your past experiences where you’ve successfully managed sensitive data or situations with discretion.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Centre People
✨Know Your HR Basics
Before the interview, brush up on key HR concepts and practices. Familiarise yourself with terms like GDPR, payroll processes, and employee engagement strategies. This will show that you understand the role and can speak confidently about relevant topics.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained accurate records or managed multiple tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your attention to detail and organisational prowess.
✨Demonstrate Discretion and Confidentiality
Since this role involves handling sensitive information, be ready to discuss how you've managed confidential data in the past. Share specific instances where you ensured privacy and compliance, reinforcing your understanding of the importance of discretion in HR.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's HR processes, culture, and expectations for the role. This not only shows your interest but also helps you gauge if the company aligns with your values and work style.
