Sales Administrator (Fluent Japanese)

A Japanese financial services company is currently recruiting a Sales Administrator (Japanese Speaking) to provide administrative and operational support to its Head of Sales.

This is a non-sales position, with no requirement to make sales calls or generate new business. The role focuses on managing contracts, invoices, client correspondence and a wide range of administrative tasks, while maintaining professional communication with Japanese institutional clients and internal stakeholders.

The ideal candidate will have strong administrative experience, excellent organisational skills and native-level Japanese communication skills. Previous experience in financial services is advantageous but not essential.

(Ref: AJ60963 - Please include this when making any enquiries.)

Main Responsibilities

• Provide comprehensive administrative support to the Head of Sales and the wider sales team
• Prepare, process and maintain client contracts, service agreements, invoices and other business documentation
• Handle professional correspondence with Japanese clients, including drafting business emails in Japanese
• Assist with client onboarding documentation and administrative procedures
• Maintain accurate client records, contract information and internal databases
• Coordinate meetings, appointments and schedules with clients and internal stakeholders
• Liaise with internal teams to ensure smooth processing of administrative and finance-related matters
• Support invoice tracking, payment follow-ups and general billing administration
• Assist with the preparation and distribution of client-related materials and reports
• Provide Japanese-English interpretation support during meetings when required, particularly on financial or equity research-related topics, depending on experience
• Handle general office administration and other ad‑hoc tasks as required

Ideal Candidate

• Native-level Japanese, including excellent business writing and professional email communication skills
• Good command of English, both written and spoken
• Previous experience in administration, sales administration, executive support or a similar role
• Strong organisational and multitasking skills with excellent attention to detail
• Ability to handle confidential information with professionalism and discretion
• Proactive, reliable and able to work independently
• Strong interpersonal and communication skills
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• Enthusiastic, dedicated and comfortable working in an office‑based environment

Advantageous Skills

• Previous experience in financial services, investment research, securities or a related industry
• Experience providing Japanese-English interpretation in financial or business meetings
• Familiarity with equity research, financial terminology or institutional investor communications
• Experience handling contracts, invoices or billing‑related administration within a financial services environment

Previous administrative experience is more important than financial industry knowledge. Candidates without a financial services background are encouraged to apply.

Conditions

Candidates who may require sponsorship in the future may be considered if they currently hold valid UK work authorisation for at least two years without sponsorship, such as a Graduate visa or Youth Mobility Scheme visa.

Working Holiday and Graduate visa holders may apply if they meet the above work-authorisation requirements.

We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

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