At a Glance
- Tasks: Provide secretarial and administrative support in a dynamic office environment.
- Company: Join a globally operating manufacturer in Glasgow with a vibrant culture.
- Benefits: Enjoy life insurance, 25 days annual leave, and more perks.
- Other info: Office-based role with opportunities for personal growth and development.
- Why this job: Be part of an international team and enhance your organisational skills.
- Qualifications: Fluent in Japanese and English with strong admin experience.
The predicted salary is between 35000 - 40000 £ per year.
A globally operating manufacturer is seeking a Japanese speaking PA/ Office Administrator for its Glasgow office. This role involves providing a wide range of secretarial and administrative support duties. The ideal candidate will have solid experience in office administration and support operations. Experience in IT administration is highly desirable.
ELIGIBLE APPLICANTS:
- Eligible visa: Permanent residence, Spouse, Partner
- NOT eligible: Student visa, Requiring visa sponsorship, YMS visa, Graduate visa, Freelance
WORK TYPE: office based
VISA SUPPORT: No
BENEFIT: Life insurance, 25 days of annual leave, and other benefits
TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £35k-£40k level, depending on experience
START: ideally from ~July 2026
LOCATION: Glasgow, Scotland
PA / Office Administrator Main Responsibilities:
- Support employee expense claims, arrange internal and external meetings, coordinate various events, and assist with logistics for VIP visitors
- Liaise regularly with travel agencies, hotels, chauffeurs, restaurants, and airlines
- Negotiate rates with vendors, consolidate relevant information, and share updates across departments
- Provide support for event operations and company accommodation arrangements as required
- Cover duties during team members' absences or peak workload periods
- Handle filing, scanning, dispatching, and management of documents and records
- Perform general administrative duties, including invoice processing and expense reimbursement
- Assist with projects and ad hoc tasks as required
- Act as a facilitator for IT tools and systems
- Provide administrative support to team members
- Promote the sharing of software tool updates to improve operational efficiency
PA / Office Administrator Ideal Candidate:
- Extensive experience in office administration and clerical support
- Experience in secretarial and administrative support duties
- Excellent written and verbal communication, interpersonal, and negotiation skills
- Business-level proficiency in both Japanese and English
- Ability to work proactively and independently
- Strong multitasking skills with the ability to manage multiple tasks simultaneously and meet deadlines
- Ability to remain calm, organised, and efficient under pressure
- Strong attention to detail with a high level of accuracy
- Intermediate or above PC skills, including Microsoft Word, Excel, and PowerPoint
- Experience dealing with travel agencies, hotels, and restaurants is advantageous
- Previous experience working in an international or globally expanding company is preferred
- Experience in IT administration or knowledge of IT systems and PC handling is highly desirable
All applicants for the PA/Office Administrator must have the right to work in the country as the Company is not able to offer visa support.
When contacting us, please include the job reference number (Ref: KK47380) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
PA/ Office Administrator in Paisley employer: Centre People Appointments
Join a globally operating manufacturer in Glasgow as a Japanese speaking PA/Office Administrator, where you will thrive in a supportive work culture that values collaboration and efficiency. Enjoy competitive benefits including life insurance and 25 days of annual leave, while also having the opportunity to grow your skills in a dynamic environment that encourages professional development and innovation. This role not only offers a chance to engage with diverse teams but also to contribute meaningfully to the company's success in an international setting.
Contact Details:
Centre People Appointments Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA/ Office Administrator in Paisley
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their culture, values, and recent news. This will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, making you feel more confident when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace PA/ Office Administrator in Paisley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in office administration and secretarial support. Use keywords from the job description to show we’re a perfect match!
Show Off Your Language Skills:Since this role requires business-level proficiency in both Japanese and English, don’t forget to mention your language skills prominently. We want to see how you can communicate effectively!
Be Specific About Your Experience:When detailing your previous roles, focus on specific tasks that relate to the responsibilities listed in the job description. This helps us see how you can hit the ground running!
Apply Through Our Website:For the best chance of success, make sure to apply through our website. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Centre People Appointments
✨Brush Up on Your Japanese
Since this role requires business-level proficiency in Japanese, make sure to practice your language skills. Prepare to demonstrate your ability to communicate effectively in both Japanese and English during the interview.
✨Showcase Your Administrative Skills
Be ready to discuss your previous experience in office administration. Highlight specific examples of how you've managed tasks like expense claims, meeting coordination, and document management. This will show that you can handle the responsibilities of the role.
✨Demonstrate Your IT Savvy
Given the emphasis on IT administration, be prepared to talk about your experience with various software tools and systems. Mention any relevant projects where you facilitated IT solutions or improved operational efficiency.
✨Prepare for Scenario Questions
Expect questions that assess your multitasking abilities and how you handle pressure. Think of examples from your past where you successfully managed multiple tasks or resolved conflicts, as this will illustrate your capability to thrive in a busy office environment.
