At a Glance
- Tasks: Provide essential admin support and coordinate exciting events in a dynamic office.
- Company: Join a globally operating manufacturer with a vibrant culture in Glasgow.
- Benefits: Enjoy life insurance, 25 days annual leave, and more perks.
- Other info: Ideal for proactive multitaskers looking for career growth in a fast-paced setting.
- Why this job: Be part of an international team and enhance your skills in a supportive environment.
- Qualifications: Fluent in Japanese and English with solid office admin experience.
A globally operating manufacturer is seeking a Japanese speaking PA/ Office Administrator for its Glasgow office. This role involves providing a wide range of secretarial and administrative support duties. The ideal candidate will have solid experience in office administration and support operations. Experience in IT administration is highly desirable.
ELIGIBLE APPLICANTS:
- Eligible visa: Permanent residence, Spouse, Partner
- NOT eligible: Student visa, Requiring visa sponsorship, YMS visa, Graduate visa, Freelance
WORK TYPE: office based
VISA SUPPORT: No
BENEFIT: Life insurance, 25 days of annual leave, and other benefits
TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £35k-£40k level, depending on experience
START: ideally from ~July 2026
LOCATION: Glasgow, Scotland
Main Responsibilities:
- Support employee expense claims, arrange internal and external meetings, coordinate various events, and assist with logistics for VIP visitors
- Liaise regularly with travel agencies, hotels, chauffeurs, restaurants, and airlines
- Negotiate rates with vendors, consolidate relevant information, and share updates across departments
- Provide support for event operations and company accommodation arrangements as required
- Cover duties during team members’ absences or peak workload periods
- Handle filing, scanning, dispatching, and management of documents and records
- Perform general administrative duties, including invoice processing and expense reimbursement
- Assist with projects and ad hoc tasks as required
- Act as a facilitator for IT tools and systems
- Provide administrative support to team members
- Promote the sharing of software tool updates to improve operational efficiency
Ideal Candidate:
- Extensive experience in office administration and clerical support
- Experience in secretarial and administrative support duties
- Excellent written and verbal communication, interpersonal, and negotiation skills
- Business-level proficiency in both Japanese and English
- Ability to work proactively and independently
- Strong multitasking skills with the ability to manage multiple tasks simultaneously and meet deadlines
- Ability to remain calm, organised, and efficient under pressure
- Strong attention to detail with a high level of accuracy
- Intermediate or above PC skills, including Microsoft Word, Excel, and PowerPoint
- Experience dealing with travel agencies, hotels, and restaurants is advantageous
- Previous experience working in an international or globally expanding company is preferred
- Experience in IT administration or knowledge of IT systems and PC handling is highly desirable
All applicants for the PA/Office Administrator must have the right to work in the country as the Company is not able to offer visa support. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
PA / Office Administrator (Japanese speaking) employer: Centre People Appointments
Join a globally operating manufacturer in Glasgow, where we prioritise employee well-being and professional growth. Our supportive work culture fosters collaboration and innovation, offering benefits such as life insurance and 25 days of annual leave. With opportunities for career advancement and a dynamic environment, this role as a Japanese speaking PA/Office Administrator is perfect for those seeking meaningful and rewarding employment.
Contact Details:
Centre People Appointments Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA / Office Administrator (Japanese speaking)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a PA/Office Administrator role, especially one that requires Japanese skills. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to office administration. Think about how you can showcase your multitasking skills and experience with IT tools. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Use our website to find roles that excite you, and tailor your approach to each one. It’s all about finding the right fit for both you and the employer!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision. Let’s make sure they remember you!
We think you need these skills to ace PA / Office Administrator (Japanese speaking)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA/Office Administrator role. Highlight your experience in office administration and any relevant IT skills. We want to see how your background fits with what we're looking for!
Show Off Your Language Skills:Since this role requires business-level proficiency in both Japanese and English, make sure to showcase your language skills prominently. We love seeing candidates who can communicate effectively in both languages!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so highlight your key experiences and why you’re a great fit for the role without rambling on.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at Centre People Appointments
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA/Office Administrator. Familiarise yourself with tasks like managing expense claims, coordinating meetings, and liaising with vendors. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Language Skills
Since this role requires business-level proficiency in both Japanese and English, be prepared to showcase your language skills during the interview. Practice common phrases or scenarios you might encounter in the role, and don’t hesitate to switch languages if it feels appropriate. This will highlight your capability and confidence.
✨Highlight Your IT Savvy
Given the emphasis on IT administration, brush up on your knowledge of relevant software tools and systems. Be ready to discuss your experience with Microsoft Office and any other IT tools you've used. Sharing specific examples of how you've improved operational efficiency through technology can really set you apart.
✨Prepare for Scenario Questions
Expect questions that assess your ability to multitask and handle pressure. Think of examples from your past experiences where you successfully managed multiple tasks or resolved conflicts. This will not only demonstrate your problem-solving skills but also your ability to remain calm and organised under pressure.
