Office Administrator - Full-time and Immediate

PA & Office Administrator Ref: HY46596 A well-established Japanese company is seeking a proactive Personal Assistant (PA) and Office Administratrator join their close-knit team in London. This multifaceted role involves overseeing day-to-day office operations while providing dedicated PA support to senior management. Familiarity with Japanese business culture and some proficiency in the Japanese language would be advantageous in this role. ————————————– WORK TYPE: Hybrid (Office days:TYPE: full-time, Permanent SALARY: around £32K, depending on experience START: ASAP PA & Office Administrator Main Responsibilities: Facilities Management Office cleaning company, Electrician regarding lighting system, Office desk phones engineer, SECOM office alarm, PAT testing company (annual) Contract Maintenance / Contract Renewals for Mobile phones (annual review) Office landline phones, Cleaning company, Office photocopier, Water filter unit Stationery & Others including Monthly stationery orders, Ordering of business cards, physical & e-Christmas cards, Monthly Nespresso coffee capsule orders, and Weekly milk delivery Dealing with couriers (receiving deliveries & arranging collections) Managing office recycling and arranging collections from Recorra Supporting the organisation of annual regional conferences (Shareholders’ Meeting, EMEA HR Conference) Employee support: Small fleet management, Maintenance and annual data extraction from workflow system, Management of employees’ workflow system queries, Supporting the company’s annual corporate philosophy activities Annual update of the EMEA Group’s operating companies’ working calendar in Excel PIC for their EMEA operating companies’ annual corporate philosophy activities Monthly snack ordering for employees, Organising and hosting social events (mainly Christmas party) Support IT in preparation for mobile phone Organising & hosting (virtual) leaver farewell session PA & Office Administrator Ideal Candidate: Native-level written and spoken English Intermediate level Japanese is advantageous Word & Excel skills All applicants for the PA & Office Administrator must have the right to work in the country as the Company is not able to offer visa support. *We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders. *