At a Glance
- Tasks: Provide essential admin support, organise meetings, and manage travel logistics.
- Company: Join a leading Japanese shipping and LNG carrier in London.
- Benefits: Negotiable salary, full-time hours, and a multicultural work environment.
- Other info: Ideal for those interested in Japanese corporate culture and looking for career growth.
- Why this job: Be part of a dynamic team and enhance your administrative skills in a global setting.
- Qualifications: 1 year of office admin experience and strong English communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
A Japanese international shipping and LNG carrier company is currently recruiting an Administration Assistant to join their London office, ideally with experience in a Japanese corporate role supporting senior staff.
Delivering vital administrative and clerical support, you will ensure the department operates efficiently across Europe, encompassing daily office tasks, organising meetings, arranging travel plans and accommodation, and communicating company needs internally.
The ideal candidate would be organised, proactive, and able to support day-to-day operational activities effectively, with knowledge of Japanese corporate culture or language.
TYPE
Full-time, Permanent
WORKING HOURS
9:00-17:00 from Monday to Friday
SALARY
Negotiable
LOCATION
City of London
Administrative Assistant Main Responsibilities
- Provide comprehensive administrative support to internal divisions.
- Arrange travel, accommodations, and process expense claims for staff as required.
- Coordinate travel logistics for overseas visitors.
- Manage administration for staff training sessions, conferences, and bookings.
- Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed.
- Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries.
- Provide administrative assistance to Senior managements.
- Organise internal and external meetings, as well as team‑building events, ensuring all necessary arrangements are in place.
- Maintain accurate records and manage databases as needed.
- Undertake any other administrative tasks as directed by Division management.
- Assist in coordinating and arranging external office events.
- Raise POs and arrange invoice payments.
- Create new suppliers and change bank details in the system.
- Enter details of company card claim in Focal Point.
- Maintain divisions records and manage databases as needed.
- Manage business card ordering as an administrator.
- Book meeting rooms, restaurants, and venues for events.
- Arrange couriers and sorting post.
- Renew subscriptions annually.
Administrative Assistant Ideal Candidate
- Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds.
- Excellent inter-personal skills.
- Commitment to the assignment with reliability and flexibility.
- 1 year Office Administration Experience.
- Good English written and verbal communication skills.
- Open, honest approach and a good team player.
- GCSEs/A-Levels or equivalent qualification required; further education or administrative certification is an advantage.
- High level of written and spoken English.
All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
If your application is successful, you will be contacted within two business days.
We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
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Administrative Assistant in London employer: Centre People Appointments
Centre People Appointments is an excellent employer, offering a dynamic work environment in the heart of London where creativity and innovation thrive. With a focus on employee growth, we provide opportunities for professional development and training, alongside competitive benefits such as medical insurance and regular health check-ups. Join us to be part of exciting refurbishment projects that make a real impact across the UK.
Contact Details:
Centre People Appointments Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in London
✨Get to Know the Company Culture
Before jumping into applications, it’s super helpful to understand the vibe at Centre People Appointments. Check out their social media, read reviews on sites like Glassdoor, and see how they engage with customers. It'll give you clues on their values and help tailor your conversation during interviews.
✨Join Customer Support Communities
Dive into online communities like those on Reddit or LinkedIn where customer support pros hang out. Participating in discussions or asking questions can make you more visible to potential recruiters and help you learn about job openings at companies like Centre People Appointments before they even post them.
✨Attend Job Fairs or Networking Events
Look out for local job fairs or events specifically for customer support roles. This is your chance to meet hiring managers face-to-face, and you might even get the opportunity to interview on the spot!
✨Show Off Your Skills with Customer Interactions
In the customer support world, showcasing your communication skills is key. Consider creating a short video introducing yourself or even doing a mock call to showcase your abilities. It's a memorable way to stand out, especially if you can share this during your interview process!
We think you need these skills to ace Administrative Assistant in London
Some tips for your application 🫡
Show Off Your Communication Skills:In customer support, clear communication is key. Make sure your CV highlights any experience you've had in customer-facing roles and your ability to resolve issues. Don't shy away from including specific examples of how you've gone above and beyond to help customers – this really shows your potential in the role.
Tailor Your Cover Letter to Centre People Appointments:Your cover letter is your chance to shine! Tell us why you want to work at Centre People Appointments specifically. Mention any unique aspects of our company that resonate with you and how your skills can enhance our customer support. This personal touch will set your application apart from the rest!
Highlight Any Relevant Tools or Tech Skills:If you've used customer support software like Zendesk or Freshdesk or have experience with CRM systems, make sure to mention these in your application. Being familiar with industry-standard tools can be a big plus for us when we’re reviewing applications, as it shows you can hit the ground running!
Demonstrate Your Problem-Solving Skills:Customer support roles often require a knack for problem-solving. In your application, share examples of past experiences where you've tackled tough situations or resolved conflicts effectively. This will give us a good sense of how you handle challenges—an essential skill for success at Centre People Appointments!
How to prepare for a job interview at Centre People Appointments
✨Show Off Your People Skills
In customer support, it's all about communicating effectively. Prepare to share instances from your past experiences where you handled difficult customers or resolved conflicts. We want to hear how you empathised and found the best solutions, so think of specific examples to back up your stories!
✨Know the Tools of the Trade
Familiarise yourself with common customer support tools like Zendesk or Freshdesk, and make sure to review how you’ve used any similar systems in the past. During the interview, being able to discuss your hands-on experience with software or ticketing systems can really set you apart from the competition, so don’t skip this prep!
✨Show Genuine Enthusiasm
As this is a full-time role, employers want someone who isn’t just looking for any job, but wants to grow within customer support. Make sure to express your enthusiasm for helping customers and your desire to develop your skills. Show them why you're passionate about this field!
✨Practice Common Scenarios
Be prepared for role-playing scenarios where you might have to reassess a solution with a frustrated customer or explain a complex process in simple terms. Practising these common scenarios can help us feel more confident and demonstrate our practical skills effectively during the interview.
