At a Glance
- Tasks: Provide secretarial and administrative support in a dynamic office environment.
- Company: Join a globally operating manufacturer in Glasgow with a vibrant culture.
- Benefits: Enjoy life insurance, 25 days annual leave, and more perks.
- Other info: Office-based role with opportunities for personal growth and development.
- Why this job: Be part of an international team and enhance your organisational skills.
- Qualifications: Fluent in Japanese and English with strong admin experience.
The predicted salary is between 35000 - 40000 £ per year.
A globally operating manufacturer is seeking a Japanese speaking PA/ Office Administrator for its Glasgow office. This role involves providing a wide range of secretarial and administrative support duties. The ideal candidate will have solid experience in office administration and support operations. Experience in IT administration is highly desirable.
ELIGIBLE APPLICANTS:
- Eligible visa: Permanent residence, Spouse, Partner
- NOT eligible: Student visa, Requiring visa sponsorship, YMS visa, Graduate visa, Freelance
WORK TYPE: office based
VISA SUPPORT: No
BENEFIT: Life insurance, 25 days of annual leave, and other benefits
TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £35k-£40k level, depending on experience
START: ideally from ~July 2026
LOCATION: Glasgow, Scotland
Main Responsibilities:
- Support employee expense claims, arrange internal and external meetings, coordinate various events, and assist with logistics for VIP visitors
- Liaise regularly with travel agencies, hotels, chauffeurs, restaurants, and airlines
- Negotiate rates with vendors, consolidate relevant information, and share updates across departments
- Provide support for event operations and company accommodation arrangements as required
- Cover duties during team members' absences or peak workload periods
- Handle filing, scanning, dispatching, and management of documents and records
- Perform general administrative duties, including invoice processing and expense reimbursement
- Assist with projects and ad hoc tasks as required
- Act as a facilitator for IT tools and systems
- Provide administrative support to team members
- Promote the sharing of software tool updates to improve operational efficiency
Ideal Candidate:
- Extensive experience in office administration and clerical support
- Experience in secretarial and administrative support duties
- Excellent written and verbal communication, interpersonal, and negotiation skills
- Business-level proficiency in both Japanese and English
- Ability to work proactively and independently
- Strong multitasking skills with the ability to manage multiple tasks simultaneously and meet deadlines
- Ability to remain calm, organised, and efficient under pressure
- Strong attention to detail with a high level of accuracy
- Intermediate or above PC skills, including Microsoft Word, Excel, and PowerPoint
- Experience dealing with travel agencies, hotels, and restaurants is advantageous
- Previous experience working in an international or globally expanding company is preferred
- Experience in IT administration or knowledge of IT systems and PC handling is highly desirable
All applicants for the PA/Office Administrator must have the right to work in the country as the Company is not able to offer visa support.
When contacting us, please include the job reference number (Ref: KK47380) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
PA/ Office Administrator in Glasgow employer: Centre People Appointments
Join a globally operating manufacturer in Glasgow as a Japanese speaking PA/Office Administrator, where you will thrive in a supportive work culture that values collaboration and efficiency. Enjoy competitive benefits including life insurance and 25 days of annual leave, while also having the opportunity to grow your skills in a dynamic environment that encourages professional development and innovation. This role not only offers a chance to engage with diverse teams but also to contribute meaningfully to the company's success in an international setting.
Contact Details:
Centre People Appointments Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA/ Office Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the company you're eyeing. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice common interview questions and have your own ready. This shows you’re engaged and gives you a chance to highlight your skills, especially your experience in office administration and IT.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great way to reiterate your interest in the position.
We think you need these skills to ace PA/ Office Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in office administration and any relevant IT skills. We want to see how your background aligns with the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the PA/Office Administrator role. Mention your language skills and any specific experiences that relate to the job description.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills stand out!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Centre People Appointments
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA/Office Administrator. Familiarise yourself with tasks like managing expense claims, coordinating meetings, and liaising with vendors. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Language Skills
Since this role requires business-level proficiency in both Japanese and English, be prepared to showcase your language skills during the interview. Practice common phrases or scenarios you might encounter in the role, and don’t hesitate to switch languages if it feels appropriate. This will highlight your capability and confidence.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and multitasking skills. Think of examples from your past experience where you successfully managed multiple tasks or resolved conflicts. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly and effectively.
✨Demonstrate Your IT Savvy
Given the emphasis on IT administration in the job description, be ready to discuss your experience with various software tools and systems. Highlight any specific IT skills you possess, especially with Microsoft Office applications. If you’ve improved operational efficiency through tech solutions in previous roles, share those examples!
