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- Tasks: Manage contracts, invoices, and provide admin support in a dynamic trading environment.
- Company: Join a long-established food commodity trading house in the heart of London.
- Benefits: Enjoy a competitive salary, full-time hours, and a supportive team culture.
- Why this job: Be part of a close-knit team and gain valuable experience in a thriving industry.
- Qualifications: 5+ years of office administration experience and strong communication skills required.
- Other info: This role is fully office-based; applicants must have the right to work in the UK.
The predicted salary is between 28000 - 32000 £ per year.
A long-established food commodity trading house is seeking an Administrator to join their small, tightly knit team in London.
In this role, you will be responsible for:
- Contract set up and record management using the commodity trading program ITAS, including maintenance of client details
- Sending contracts to the counter parties and chasing any outstanding unsigned contracts
- Processing supplier invoices, expenses and credit notes and investigating any discrepancies
- Preparing payment letters/instructions with accompanying loan documents for purchase invoices
- Sending payment instructions and loan requests to the bank, followed by processing all relevant bank charges in ITAS
- Reconciliation of supplier statements
- Reporting on European VAT FX reconciliation by processing the currency in ITAS
- Preparing Packaging report
- Reception/switchboard duties
- Organising samples to be posted/couriered when required by the traders
- Providing ad-hoc admin support to the Managing Director and other traders
- Setting up payments in the company bank accounts for authorisation
- Assisting the logistics department when required such as logging new documents received, updating details on ITAS and scanning them into the shared drive
- Assisting the Finance Director with bank reconciliation against the ledgers as and when required
Ideal Candidate:
- 5+ years of office administration experience
- Business level fluency in English
- Excellent interpersonal and communication skills
- Strong organizational and planning skills
- Attention to detail and problem-solving skills
- Excellent time management skills
All applicants for the Administrator must have the right to work in the country as the Company is not able to offer visa support.
We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
When contacting us, please include the job reference number (Ref: AJ46615) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
Contact Detail:
Centre People Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the ITAS commodity trading program, as this is a key part of the role. If you have experience with similar software, be ready to discuss how your skills can transfer.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will show that you can handle the diverse responsibilities of the Administrator position.
✨Tip Number 3
Brush up on your knowledge of European VAT and FX reconciliation processes. Being able to speak confidently about these topics during an interview will demonstrate your readiness for the financial aspects of the job.
✨Tip Number 4
Prepare to discuss your communication style and how you handle discrepancies or issues with suppliers. Strong interpersonal skills are crucial for this role, so think of specific instances where you've successfully resolved conflicts.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your 5+ years of office administration experience. Focus on relevant skills such as contract management, invoice processing, and attention to detail, which are crucial for this role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your experience with ITAS or similar systems, and how your skills align with the needs of the company.
Highlight Relevant Skills: In your application, emphasise your business-level fluency in English, excellent communication skills, and strong organisational abilities. These are key traits the company is looking for in an ideal candidate.
Include Job Reference Number: Don’t forget to include the job reference number (Ref: AJ46615) at the top of your application. This helps the company easily identify your application and ensures it gets to the right person.
How to prepare for a job interview at Centre People Appointments
✨Showcase Your Experience
With 5+ years of office administration experience required, be ready to discuss specific examples from your past roles. Highlight your familiarity with contract management and invoice processing, as these are key responsibilities in the job.
✨Demonstrate Attention to Detail
Given the nature of the role, attention to detail is crucial. Prepare to share instances where your meticulousness has led to successful outcomes, such as avoiding discrepancies in invoices or ensuring accurate record management.
✨Communicate Effectively
Excellent interpersonal and communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be prepared to answer questions about how you handle communication with colleagues and clients.
✨Prepare for Technical Questions
Familiarise yourself with the ITAS commodity trading program, as it will be a significant part of your daily tasks. If you have experience with similar software, be ready to discuss how you adapted to new systems and your approach to learning new technologies.