Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage contracts, invoices, and provide admin support in a dynamic trading environment.
- Company: Join a long-established food commodity trading house in the heart of London.
- Benefits: Enjoy a competitive salary, stable hours, and a supportive team culture.
- Why this job: Be part of a close-knit team making an impact in the trading industry.
- Qualifications: 5+ years of office administration experience and strong communication skills required.
- Other info: This role is fully office-based with no visa support available.
The predicted salary is between 28000 - 32000 £ per year.
A long-established food commodity trading house is seeking an Administrator to join their small, tightly knit team in London.
In this role, you will be responsible for contract set up and record management, sending contracts, processing supplier invoices, preparing payment instructions, reconciliation tasks, and providing ad-hoc admin support.
- 5+ years of office administration experience would be required for this position.
TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:30 from Monday to Friday
SALARY: £35-38k, depending on experience
START: ASAP
LOCATION: City of London, fully office-based
Administrator Main Responsibilities:
- Contract set up and record management using the commodity trading program ITAS, includes maintenance of client details
- Sending contracts to the counter parties and chasing any outstanding unsigned contracts
- Processing supplier invoices, expenses and credit notes and investigating any discrepancies
- Preparing payment letters/instructions with accompanying loan documents for purchase invoices
- Sending payment instructions and loan requests to the bank, followed by processing all relevant bank charges in ITAS
- Reconciliation of supplier statements
- Reporting on European VAT FX reconciliation by processing the currency in ITAS
- Preparing Packaging report
- Reception/switchboard duties
- Organising samples to be posted/couriered when required by the traders
- Provide ad-hoc admin support to the Managing Director and other traders
- Setting up payments in the company bank accounts for authorisation
- Assisting the logistics department when required such as logging new documents received, updating details on ITAS and scanning them into the shared drive
- Assisting the Finance Director with bank reconciliation against the ledgers as and when required
Administrator Ideal Candidate:
- 5+ years of office administration experience
- Business level fluency in English
- Excellent interpersonal and communication skills
- Strong organizational and planning skills
- Attention to detail and problem-solving skills
- Excellent time management skills
All applicants for the Administrator must have the right to work in the country as the Company is not able to offer visa support.
We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
When contacting us, please include the job reference number (Ref: AJ46615) at the top of your message.
If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
Administrator employer: Centre People Appointments
Contact Detail:
Centre People Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the ITAS commodity trading program, as it's a key part of the role. Consider taking an online course or watching tutorials to get a head start on how to navigate and use the software effectively.
✨Tip Number 2
Highlight your experience in contract management and invoice processing during any conversations or interviews. Be ready to discuss specific examples where you've successfully managed these tasks in previous roles.
✨Tip Number 3
Demonstrate your organisational skills by preparing a brief outline of how you would manage multiple administrative tasks simultaneously. This will show your potential employer that you can handle the demands of the role efficiently.
✨Tip Number 4
Network with professionals in the food commodity trading industry. Attend relevant events or join online forums to connect with others who may provide insights or even referrals for the Administrator position.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your 5+ years of office administration experience. Focus on relevant skills such as contract management, invoice processing, and attention to detail, which are crucial for the Administrator role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your experience with ITAS or similar systems, and how your skills align with the needs of the company.
Highlight Relevant Skills: In your application, emphasise your excellent interpersonal and communication skills, as well as your strong organisational abilities. Provide examples of how you've successfully managed tasks similar to those listed in the job description.
Include Job Reference Number: Don’t forget to include the job reference number (Ref: AJ46615) at the top of your application. This helps the hiring team easily identify your application and ensures it gets the attention it deserves.
How to prepare for a job interview at Centre People Appointments
✨Showcase Your Experience
With 5+ years of office administration experience required, be ready to discuss specific examples from your past roles. Highlight your familiarity with contract management and invoice processing, as these are key responsibilities in the job.
✨Demonstrate Attention to Detail
Given the nature of the role, attention to detail is crucial. Prepare to provide examples of how you've ensured accuracy in your previous work, especially when handling contracts and financial documents.
✨Communicate Effectively
Excellent interpersonal and communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you’ve successfully collaborated with team members in the past.
✨Prepare for Technical Questions
Familiarise yourself with the ITAS commodity trading program, as it will be a significant part of your role. If you have experience with similar software, be ready to discuss it, and express your willingness to learn if you're not already familiar.