Executive Assistant (Fluent Japanese) in London

- Hybrid / Senior Executive Support -

A Japanese bank based in London is currently recruiting an Executive Assistant to support one or two senior Managing Directors within its Banking Leadership Team, as well as provide wider administrative support to their teams.

The role will act as a central point of contact for designated teams, covering diary and travel management, expenses, communications, office administration, meetings, events, and various projects.

The ideal candidate should have proven Executive Assistant experience supporting senior executives, excellent organisational and communication skills, and fluent Japanese and English.

(Ref: HF47712 - Please include this when making any enquiries.)

Main Responsibilities

• Manage executives’ diaries, priorities, delegations, and extensive business travel arrangements
• Process and track expenses in line with the Bank’s policies and procedures
• Manage communications, correspondence, key dates, HR reminders, and mandatory training deadlines
• Coordinate office administration and liaise with Facilities and IT teams
• Support projects, Learning & Development initiatives, process improvements, and knowledge-sharing activities
• Coordinate and organise meetings, events, and conferences
• Provide general administrative support including document preparation and onboarding support for new team members
• Work collaboratively with other Banking EAs to provide cover and shared support when required

Ideal Candidate

• Proven Executive Assistant experience supporting senior executives in a corporate environment, preferably within banking or financial services
• Fluent Japanese and English
• Strong organisational, communication, and stakeholder management skills
• Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Proactive and able to anticipate needs, solve problems, and work with minimal supervision
• Professional, discreet, and experienced in handling confidential information
• Collaborative and adaptable, with experience working in an international or multicultural environment advantageous

Conditions

• Location: London
• Salary: £50,000–£60,000 per annum depending on experience
• Job Type: permanent, full-time
• Working Hours: 9:00–17:00 from Monday to Friday
• Start: negotiable

Visa Support

All applicants for the Executive Assistant position must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.

We regret that we cannot accept applications from Working Holiday or Graduate visa holders.

Application Notes

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.