Project Administrator - Bristol, BS1 3LH

Salary starts at £28,124 full time (37.5 hours per week), rising to £30,906 upon successful completion of a six-month probationary period and review. Fixed-Term 12 Months. Closing date: 17:00 on Wednesday 26 November 2025.

The focus of this role is to provide administrative support to ensure back-office functions are efficient and timely. You will work across our fuel poverty and retrofit projects supporting project managers and key staff to ensure administrative tasks are completed to a high standard. The role will be varied, and some tasks will change over time as we secure further funded projects that require administrative support.

Pay and conditions: The role is a fixed term period of 12 months. We will consider applications for the role on a full or part-time basis, with a minimum of 22.5 hours per week. The salary for the role will be £28,124 per year full-time (37.5 hours per week), pro rata for part-time. You will be entitled to 25 days paid holiday (plus statutory holidays). CSE offer a range of benefits including, subsidised bike purchase and Tech Scheme, Life Assurance, Health Cash plan, retail discounts, and discounted breakdown cover and many more. We will pay fees and expenses on relevant training courses.

Specific responsibilities include:

• To sort HES inbound post, ensuring items are passed to the correct team or staff member.
• To coordinate HES outbound post requests, collating and printing information to send to households.
• To speak to households by telephone and triage households to appropriate HES projects.
• To book home visits for advisors and retrofit assessors, keeping calendars up to date with appointments, cancellations, and amendments.
• Accurately completing the home visits risk assessment when required.
• To assist with householder applications for grants and other funding schemes.
• Contacting clients to complete forms or collate paperwork or electronic evidence.
• To record client details and follow HES team guidance documents to assess the help and support needed.
• To update our client databases and other contact management systems accurately.
• Support the internal and external training programmes, such as booking inductions for new starters, distributing training materials after training sessions and making sure evaluations are completed.
• Help provide HR support for HES staff, through processing annual leave requests or sending appraisal reminders.
• Oversee the smooth running of HES processes, such as the complaints procedure or keep track of subscription packages.
• Maintain stocks of leaflets, factsheets, freepost envelopes, and similar items, including organising printing where needed.
• Take minutes during team meetings and share any actions.

Essential attributes for this role include:

• GCSE in Maths and English or equivalent.
• Experience of providing administrative support to colleagues and external customers or partners.
• Experience of customer service.
• Ability to respond to clients in a respectful and engaging manner.
• Ability to communicate effectively with people at all levels verbally and in writing.
• Ability to work in a team and able to identify areas where their skills complement others.
• Ability to maintain admin systems independently and accurately.
• Highly organized at managing time and a busy workload.
• Skilled in use of MS office applications including Word, Excel, and Outlook.

Please apply using the form or by clicking the Apply Button. Your application should demonstrate how your skills and experience relate to the person specification on the job description. CVs and supporting letters will not be considered. The front sheet of the form containing personal information will not be seen by the selection panel. The closing date for applications is 17:00 on Wednesday 26 November 2025. If you have not heard from CSE by 17:00 on Friday 28 November, please assume that your application has been unsuccessful. Interviews will take place on Wednesday 3 and Thursday 4 December. The interviews, which will include a task-based element, will be conducted at our offices in Bristol. If shortlisted for interview, we will ask you to provide evidence demonstrating your eligibility for employment in the UK. Applications should be sent by email or by post to Centre for Sustainable Energy, St James Court, St James Parade, Bristol BS1 3LH.