Education Administrator

Central YMCA is transforming. This is an exciting time to join us as we look forward toward growth and progression and focus on our purpose to advance the education, health and wellbeing of our communities. We want to create improved access to life-changing opportunities and enable everyone to achieve their potential, live a fulfilled life and contribute positively to society.

What we offer

• Hybrid working policy
• 27 days annual leave + 3 annual leave days over Christmas + bank holidays
• Extra annual paid leave for your birthday, a mental health day, and up to 5 volunteering days
• 4% Contributory Pension Scheme
• Life Insurance
• Cycle to Work Scheme
• Employee Assistance Programme (EAP) – a wide range of free and confidential services for you and your immediate family (including counselling sessions)
• Employee Discount Scheme

Vacancy Type Permanent/Full Time Hours per week 40 hours per week Location Leeds Salary Range £25,396.80 per annum

About You

Are you an organised and detail-oriented Education Administrator looking for a rewarding opportunity? Join Central YMCA and play a vital role in supporting our education provision, ensuring compliance, accuracy, and efficiency in administrative processes. This is your chance to make a real impact within a dynamic team in Leeds.

To thrive as an Education Administrator, you’ll need to bring a strong mix of administrative expertise, compliance knowledge, and attention to detail. We’re looking for someone with:

• Strong knowledge of administrative and office systems, including experience working with complex manual and computerised processes.
• Excellent IT skills – Proficiency in word processing, databases, and spreadsheets.
• Experience with DfE Funding for 16-19 provision, including audits and compliance.
• Relevant qualifications – A Business Administration Level 2 (or above) qualification, plus Level 2 English, Mathematics, and ICT.
• Meticulous attention to detail – Able to work systematically and maintain high levels of accuracy in data entry and financial processes.
• Exceptional communication skills – Confident in dealing with a wide range of people, including handling challenging situations professionally.
• Strong organisational and problem-solving abilities – Capable of managing multiple priorities, working independently and collaboratively within a team.

About the Role

Based in Leeds, as an Education Administrator, you’ll be at the heart of our education operations, ensuring smooth administration and compliance with DfE funding requirements. Working closely with the MIS Administration Team, you’ll be responsible for maintaining data integrity, supporting financial transactions, and facilitating learner registrations and audits.

Key responsibilities include:

• Data Management & Compliance – Accurately input and maintain learner data within our Management Information System (MIS), ensuring compliance with DfE funding rules.
• Financial Administration – Process transactions, manage purchase orders, and oversee bursary payments with precision and integrity.
• Awarding Body Administration – Handle learner registration, testing, and certification processes, ensuring all documentation meets regulatory standards.
• General Administration – Plan and prioritise administrative tasks, communicate effectively with internal and external stakeholders, and maintain accurate records.
• Audit & Compliance Support – Assist in regular audits, flag potential issues, and support ongoing compliance initiatives to minimise funding risks.
• Team Collaboration – Work closely with colleagues across the education team to enhance administrative efficiency and provide high-quality support.

This role offers an exciting opportunity to take ownership of key administrative functions while contributing to the overall success of our education provision.

If this sounds like the right fit for you, click Apply Now and take the next step in your journey!

Safeguarding responsibilities: This role will involve daily contact with learners, and you will be engaging in regulated activity relevant to children. All staff have a responsibility for promoting and safeguarding the welfare of children and young people, and/or vulnerable adults for whom you are responsible and with whom you come into contact. The Charity’s Safeguarding Policy is available from the Central YMCA website.

Any offer of employment will be subject to completing pre-employment checks, including an enhanced DBS disclosure, the receipt of satisfactory references, relevant original ID documentation and examination certificates.

Regulated activity: This post is exempt from the Rehabilitation of Offenders Act 1974 and the Charity is therefore permitted to ask shortlisted applicants to declare all convictions and cautions (including those which are \”spent\” unless they are \”protected\” under the DBS filtering rules) to assess their suitability to work with children. Should you be shortlisted, you will be required to complete a disclosure form prior to the interview.