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For Companies At a Glance
- Tasks: Coordinate exciting events and festivals, ensuring unforgettable experiences for guests.
- Company: Join a vibrant team dedicated to creating magical seasonal events.
- Benefits: Full-time role with flexible scheduling and hands-on experience in event management.
- Why this job: Be the heartbeat of our events and bring your creative ideas to life.
- Qualifications: Strong organisational skills and a passion for event planning.
- Other info: Opportunity for leadership and growth in a dynamic, fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Are you a master of logistics with a flair for festivals? We are looking for a full-time Events Management Coordinator to partner directly with the owner to elevate our seasonal and signature events. From scouting the perfect vendors to orchestrating large group outings and capturing the magic of the Winter Season Festival, you will be the heartbeat of our event operations.
If you thrive in a fast-paced environment, love bringing creative ideas to life, and shine when plans turn into unforgettable experiences, this is your stage.
Key Responsibilities
- Festival & Event Coordination
- Creative Programming: Support the Owner in evolving the guest journey for our established festivals to ensure they remain creative and successful, while contributing new research for future events.
- Spring - Tulip Festival, Baby Animal Days & Strawberry Fest
- Fall - Fall Festival (this is a very busy time for our events staff, we have several events and group outings)
- Winter - Winter Wonderland (assist with events such as PJ’s with Santa, our U build Bear area, log cabin with Mrs. Claus. These events all take set up and take down)
- Entertainment & Vendors: Source, book, and manage high-quality entertainment and vendors that align with our brand and guest experience.
- On-Site Execution: Create daily event schedules and oversee the on-site set up, operations, and teardown of all entertainment and vendor areas.
- Logistics: Manage vendor payments, oversee event-related inventory, and maintain the cleanliness and organization of costumes, mascots and event materials.
- Group & Corporate Outings
- Sales & Outreach: Serve as the primary point of contact for group and guest inquiries, actively promoting and expanding our group bookings.
- Cross-Departmental Synergy: Work closely with all departments to ensure operational needs are met and event details are clearly communicated to staff.
- Leadership: Supervise student interns and other staff members assigned to group outings to ensure a seamless, high-quality guest experience.
- Team Leadership
- Staff Management: Recruit, train, and support a high-performing events team.
- Delegation and Oversight: Assign clear responsibilities and provide hands-on supervision during peak event and festival operations.
- Demonstrate High Customer Service: Show ability to deliver exceptional customer service by leading event staff to exceed service standards, resolve concerns efficiently, and create positive customer experiences that build loyalty and trust.
- Hospitality & Public Relations
- Guest Experience: When our guests arrive, we want them to feel like they are our priority. It is important for our guests to feel like their group is the only one on the farm. We carry out the same thoughtfulness after their outing with a "Thank You" email ensuring they remain a priority guest even after they leave.
- On-site Presence: Always make sure our group guests feel as they are priority, as make their experience a memory.
- Staff Updates: Create weekly staff updates of events during the season to publish in a staff message.
- The Fall Harvest Party
- End-to-End Planning: Lead all aspects of our annual staff appreciation event, including venue selection, budgeting, and menu planning.
- Programming and Recognition: Design engaging activities and games, build the event itinerary, and coordinate staff recognition moments with leadership.
- Atmosphere: Manage room layouts, décor, and table settings to create a festive and welcoming environment.
What You Bring to the Table
- The "Pro" Mindset: Exceptional organizational skills and the ability to juggle multiple moving parts without dropping the ball.
- Communication: A natural ability to lead a team and communicate clearly with vendors, guests, and internal departments.
- Adaptability: Comfortable working "in the thick of it," whether you're managing a budget or overseeing a festival setup in the field.
- Leadership Presence: Calm, decisive, and solutions-oriented when things get busy.
Schedule Expectations
This is a full-time, year-round position with workload intensity that fluctuates by season. Peak seasons require a high level of availability, including evenings, weekends, and holidays. During Spring, Fall and Holiday seasons, schedules may extend beyond standard business hours to support planning, execution, and teardown. Off-peak months offer a more predictable schedule, with a focus on planning, vendor coordination, and preparation for upcoming seasons. Time off is best planned during non-peak periods and coordinated in advance with leadership. Flexibility is essential; this role is hands-on and highly visible during major events.
Event Management Coordinator in Cambridge employer: Center Grove Orchard
Contact Detail:
Center Grove Orchard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Management Coordinator in Cambridge
✨Tip Number 1
Network like a pro! Attend industry events, workshops, and local meet-ups to connect with fellow event enthusiasts. You never know who might have the inside scoop on job openings or can introduce you to someone in the know.
✨Tip Number 2
Show off your creativity! When you get the chance to chat with potential employers, share your ideas for events or improvements. This not only showcases your passion but also demonstrates that you’re already thinking about how to elevate their events.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to companies you admire and express your interest in working with them. A well-timed email can make all the difference!
✨Tip Number 4
Apply through our website! We love seeing applications come directly from passionate candidates. It shows initiative and gives us a chance to see your enthusiasm right from the start.
We think you need these skills to ace Event Management Coordinator in Cambridge
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let your enthusiasm for event management shine through! Share specific examples of events you've coordinated or attended that inspired you. We want to see your flair for festivals and how you can bring that energy to our team.
Tailor Your Application: Make sure to customise your application to highlight the skills and experiences that align with the job description. Mention your organisational skills and any experience with logistics, as these are key for the Event Management Coordinator role. We love seeing how you fit into our vision!
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points for your skills and experiences if it helps clarity. We appreciate a well-structured application that makes it easy for us to see why you’re the perfect fit for the role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Center Grove Orchard
✨Know Your Events
Familiarise yourself with the festivals and events mentioned in the job description. Research their history, themes, and any unique elements that make them special. This will show your genuine interest and help you discuss how you can contribute creatively to their evolution.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or events simultaneously. Use specific instances where your organisational skills made a difference, especially in fast-paced environments. This will demonstrate your ability to juggle the various responsibilities of the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since communication is key in this role, consider doing mock interviews with friends or family. Focus on how you would interact with vendors, guests, and team members to ensure everyone is on the same page during events.
✨Emphasise Team Leadership
Be ready to discuss your experience in leading teams, especially in event settings. Share how you've motivated others, delegated tasks, and ensured high-quality guest experiences. Highlight any training or mentoring you've done, as this aligns perfectly with the role's requirements.