At a Glance
- Tasks: Manage high-impact events from planning to execution, ensuring exceptional guest experiences.
- Company: Join OpenAI, a leader in AI research and deployment with a mission for humanity.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Dynamic work environment focused on innovation and collaboration.
- Why this job: Be at the forefront of showcasing cutting-edge AI technology through impactful events.
- Qualifications: 6+ years in event production with strong planning and vendor coordination skills.
The predicted salary is between 50000 - 60000 £ per year.
This role will work under the guidance of the Head of EMEA Events to support the execution of high-impact events at OpenAI managing operations, vendor coordination, guest experience, and post-event reporting. The ideal candidate will thrive in a fast-paced environment and bring meticulous planning, creative problem-solving, and seamless front-of-house management to ensure exceptional attendee experiences. Must be tech-savvy with strong capabilities in using a Mac and event software systems like AirTable, Luma, Swoogo, Google Sheets, etc.
In this role, you will:
- Manage and execute events from end to end including workstreams, registration, guest experience, catering, and on-site production across multiple high-profile events.
- Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution.
- Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements.
- Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach.
- Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets.
- Collaborate closely with and communicate effectively with internal stakeholders—including design, procurement, and security to align all event elements with strategic goals and brand guidelines.
- Implement and manage safety and security protocols, prioritising attendee well-being and compliance with health guidelines.
- Collect, analyse, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment.
You might thrive in this role if you have:
- 6+ years of event production experience, managing end-to-end planning, onsite execution, and post-event analysis.
- Excel at leading the guest experience and owning front-of-house operations and vendor coordination for high-profile corporate events.
- Are passionate about OpenAI’s mission and excited about showcasing cutting‑edge AI technology through impactful event experiences.
Events Manager in London employer: Centaur Labs
OpenAI is an exceptional employer that fosters a dynamic and inclusive work culture, where creativity and innovation thrive. As an Events Manager, you will have the opportunity to orchestrate high-profile events that showcase cutting-edge AI technology, all while benefiting from comprehensive employee growth opportunities and a commitment to diversity. Located in a vibrant tech hub, OpenAI offers a collaborative environment that prioritises employee well-being and professional development, making it an ideal place for those seeking meaningful and rewarding employment.
