Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support vehicle procurement by managing orders and liaising with suppliers and clients.
- Company: Join a family-owned business with 100 years of innovation in the vehicle leasing industry.
- Benefits: Enjoy competitive salary, generous leave, training, and staff discounts.
- Why this job: Be part of a dynamic team making a real impact in the vehicle leasing sector.
- Qualifications: Proficient in Microsoft 365, organised, and a strong communicator.
- Other info: Opportunities for growth in a supportive and inclusive environment.
The predicted salary is between 30000 - 42000 £ per year.
Day's Fleet is part of the Day's Motor Group – a family owned and run business that celebrates 100 years in 2026 and has been at the forefront of change and innovation receiving many awards from both vehicle manufacturers and other external bodies. Since our inception in 1988, Day's Fleet has grown to be one of the largest independent vehicle leasing companies in the UK and operates 9,000 vehicles across UK public and private sector organisations. We offer a unique opportunity to work in an exciting and dynamic industry.
Main Purpose of the Job
Reporting to our Contracts Manager, the full-time, permanent role incorporates administration functions to support the vehicle procurement process for our clients. Approximately 2,500 - 3,000 vehicles a year need to be ordered from a vehicle manufacturer/dealer, its progress monitored and then delivered to our clients to use on a long-term contract. All administration surrounding the order, delivery and post-delivery process form part of this role. Full, in-house training will be provided. The successful applicant must be highly motivated, organised and have excellent attention to detail and thrive in a team environment.
Location
Day's Fleet Head Office - Garngoch, Swansea, SA4 4LL
Main Duties
- Supporting the Procurement team with all administrative functions associated with the purchase and delivery of new vehicles to public and private sector clients
- Liaising with vehicle suppliers and clients all across the UK
- Ensuring order and delivery process is complete and accurate for all parties, including checking invoicing and delivery documentation
- Using bespoke systems to manage an order process
- Dealing with any issues which arise during the vehicle delivery process
Required Aptitude, Skills and Abilities
- Proficient Microsoft 365 skills, particularly Word, Excel, Teams and Outlook
- Excellent attention to detail
- Motivated in achieving high levels of customer service
- Strong communicator with confident telephone manner and excellent written skills
- Interest in learning and using multiple software systems
- Flexible, helpful, approachable, adaptable, reliable – this role will liaise with all other teams within Day's Fleet
- Highly organised with ability to multitask
- Ability to communicate and connect with colleagues, customers, suppliers and management and take direction but also use initiative when required
- Work well within a small team whilst also being self‐motivated to work independently
- Reacting to workload and using initiative to manage several tasks at once
- Be numerate when working with business tasks
- A knowledge and interest in vehicles is desirable but not essential
Employee Benefits
- Competitive salary
- 6.2 weeks annual leave, inclusive of bank holidays, based on contracted hours; increasing after time served
- In‐house training
- Contributory pension scheme
- Life Assurance (death in service)
- Staff discount scheme (vehicles, parts, servicing, vehicle hire, finance)
- Free on‐site parking
- Cycle to work schemes
- Free and confidential access to BEN, employee assistance helpline available 24/7
- Development opportunities within Day's Motor Group
- On site EV chargers
- Friends and Family discounted leasing and other benefits* Eligibility after qualifying period of continuous service
Undoubtedly the commitment and enthusiasm displayed by all our staff has contributed significantly to our success. Our focus for the future is to maintain this culture of continuous development to the benefit of our customers, our company, and our employees. As an Investor in People since 1995, we are passionate about continuing to build an environment where everyone feels valued, appreciated, and able to reach their full potential.
We believe that there is strength in diversity, and to further this we acknowledge that equality and inclusion are fundamental aspects of human life and a necessity for general wellbeing. At Day's we work continually to ensure that all our premises are welcoming and safe for everyone to be able to be their true self, and that we interact respectfully and collaboratively by showing that we care.
Day's Fleet takes great pride in its achievements, attributing its success to the fundamental principles that underpin our Core Values. These values act as the guiding principles for all business interactions, and we firmly believe they are integral to upholding our high standards. Without exception, we warmly welcome applications from people from all walks of life, who have the required skills and attributes.
Vehicle Procurement Administrator in Swansea employer: CEM Day Ltd
Contact Detail:
CEM Day Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vehicle Procurement Administrator in Swansea
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Day's Fleet. Understand their values, their history, and what makes them tick. This will not only help you answer questions better but also show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills, like attention to detail and organisation, align with the role of Vehicle Procurement Administrator. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Show off your communication skills! During the interview, be sure to demonstrate your confident telephone manner and excellent written skills. You might even want to prepare a few questions to ask about the team dynamics or the procurement process to showcase your interest.
✨Tip Number 4
Apply through our website! We encourage you to submit your application directly on Day's Fleet's site. It shows initiative and ensures your application gets to the right people. Plus, it’s a great way to get familiar with their online systems, which could come in handy later!
We think you need these skills to ace Vehicle Procurement Administrator in Swansea
Some tips for your application 🫡
Show Your Organisational Skills: As a Vehicle Procurement Administrator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything in order. We love seeing examples of how you've juggled responsibilities in the past.
Communicate Clearly: Since you'll be liaising with clients and suppliers, it's important to showcase your communication skills. Use clear and concise language in your application, and don't shy away from sharing any relevant experiences that demonstrate your confident telephone manner and excellent written skills.
Tailor Your Application: Take a moment to read through the job description and align your application with what we're looking for. Mention your proficiency in Microsoft 365 and any experience with bespoke systems. We want to see how you fit into our team!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at Day's Fleet!
How to prepare for a job interview at CEM Day Ltd
✨Know Your Stuff
Before the interview, make sure you understand the vehicle procurement process. Familiarise yourself with how orders are placed, monitored, and delivered. This will show your potential employer that you're genuinely interested in the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires excellent attention to detail and organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured accuracy in your work.
✨Communicate Clearly
As a Vehicle Procurement Administrator, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to refine your communication skills and get comfortable with the types of questions you might face.
✨Embrace the Team Spirit
This role is all about teamwork, so be prepared to discuss how you work well with others. Share examples of how you've collaborated in previous roles and how you can contribute positively to the team at Day's Fleet. Highlight your flexibility and willingness to support your colleagues.
