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- Tasks: Provide essential admin support and ensure smooth operations in a friendly office.
- Company: Join a growing team at Celnor Group, known for professionalism and teamwork.
- Benefits: Competitive salary, flexible hours, casual culture, and career development opportunities.
- Why this job: Make a real impact in a fast-growing business with excellent progression potential.
- Qualifications: Strong organisational skills, customer focus, and proficiency in Microsoft Office, especially Excel.
- Other info: Enjoy a supportive environment with ongoing training and a chance to grow your career.
The predicted salary is between 26000 - 30000 £ per year.
We are seeking an Administrative Assistant to join our team in Inverness. This is a brand new role created to support our expanding operations in the region. We are looking for a customer-focused team player with strong organisational skills and attention to detail who is committed to delivering excellent service to our clients. You will work as part of an experienced team supporting our materials testing operations in a friendly and casual office environment. Our workload is varied and engaging, with excellent exposure to the construction industry and materials testing sector.
Key Responsibilities
- Provide general administrative support to ensure efficient business operations
- Manage day-to-day reporting and administrative functions for the Inverness office
- Take bookings and maintain client liaison via phone and email
- Coordinate with field technicians and support site operations
- Process documentation and maintain accurate records
- Assist with scheduling and diary management
- Prepare reports and compile information for management review
- Handle invoicing and order processing as required
- Provide excellent customer service to clients, colleagues and suppliers
- Support compliance with company policies and quality standards
Essential Requirements
- Strong proficiency with Microsoft Office products, particularly Excel (essential)
- Highly organised with proven ability to multitask effectively and prioritise workload
- Excellent communication skills, both written and verbal
- Professional telephone manner for client interactions
- Strong attention to detail and accuracy in administrative tasks
- Customer focused with demonstrated strong customer relations skills
- Ability to work independently and as part of a team
- Full UK driving licence (highly desirable due to office location)
Desirable
- Previous experience in an administrative or office coordination role
- Experience working in construction, engineering, or technical services industry
- Understanding of site operations and technical testing processes
Salary And Benefits
We offer a competitive salary of £26,000 - £30,000 per annum, depending on experience, and provide a supportive working environment including:
- 40 hour working week, Monday to Friday
- Flexible start time between 8:00am - 9:00am with one hour lunch break
- Casual and friendly office culture
- Company mobile phone and laptop provided
- Ad-hoc home working opportunities once settled in the role
- Supportive team environment with ongoing training and development
- Excellent progression opportunities as the company continues to expand
- Work within a company with nearly three decades of industry expertise and UKAS accreditation
This is a fantastic opportunity to contribute to a fast-growing business with significant potential for career progression as MSS continues to expand across multiple regions.
Equal Opportunities
MSS is committed to providing equal opportunities and values diversity in the workplace.
How To Apply
To apply, please submit your CV and a covering letter explaining why you’re the right fit for this role.
Administrative Assistant in Inverness employer: Celnor Group
Contact Detail:
Celnor Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Inverness
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills, especially those Microsoft Office proficiencies. Join groups related to administration and engage with posts to increase your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions and scenarios related to administrative tasks. This will help you feel more confident and ready to showcase your organisational skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in joining our team and contributing to our friendly office culture.
We think you need these skills to ace Administrative Assistant in Inverness
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and any relevant experience in customer service or administrative tasks. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you're the perfect fit for this role and how your skills align with what we’re looking for. Keep it friendly and professional, just like our office vibe.
Show Off Your Attention to Detail: In your application, demonstrate your attention to detail. Whether it's through a well-formatted CV or error-free writing, we appreciate candidates who take pride in their work. It’s a key skill for this position!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Celnor Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like managing bookings, coordinating with technicians, and handling invoicing. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and maintain attention to detail, as these are key traits they’re looking for.
✨Practice Your Communication Skills
Excellent communication is crucial for this role, so practice articulating your thoughts clearly. You might want to rehearse common interview questions and answers, especially those related to customer service and teamwork. A professional telephone manner is also important, so consider doing a mock phone interview with a friend.
✨Research the Company Culture
Take some time to learn about the company’s culture and values. Since they emphasise a friendly and casual office environment, think about how you can fit into that. Prepare to share why you value teamwork and professionalism, and how you can contribute positively to their expanding operations.
