At a Glance
- Tasks: Support various departments with admin tasks and reception duties.
- Company: Join Celeros Flow Technology, a leader in sustainable flow control solutions for over 140 years.
- Benefits: Enjoy competitive pay, 33 days holiday, and opportunities for personal development.
- Other info: Flexible part-time hours make this role perfect for students.
- Why this job: Be part of a diverse team that values innovation and collaboration in a supportive environment.
- Qualifications: Strong organisational, communication, and customer service skills are essential.
Celeros Flow Technology, LLC has been providing safe and reliable operations for key industries for over 140 years. We are looking for individuals with a voice and a vision who embrace change and diversity. Join our world-class team of innovators in a global, collaborative, and multi-cultural environment.
General Summary
The Administrator / Receptionist role involves significant support for all Departments on site in administrative tasks and execution. As a Receptionist, you will carry out switchboard and reception duties, ensuring that all visitors are welcomed and directed appropriately, while efficiently handling telephone enquiries to ensure excellent customer care.
PRINCIPLE DUTIES AND RESPONSIBILITIES (But Not Limited To)
- Carry out a variety of administrative tasks including but not limited to:
- Putting ECN into SharePoint
- Create Purchase Requisitions
- Take employee photos
- Order Business Cards
- Order Stationery
- Order Catering Supplies
- Book Catering
- Input Expenses
- Answer & Send emails
- Issue company stamps for Shop floor
- Enter Holidays, Absence & run SAP reports
- Enter New Starts & Leavers into SAP
- Enter Training Records for EHS
- Keep Training Matrix up to date
- Keep Fire Register up to date
- Book appointments for Occupational Health
- Carry out a variety of reception work including but not limited to:
- Update TVs every morning
- Answering and forwarding telephone calls
- Meeting & greeting clients
- Order & administer visitor & contacts badges for both reception & Gatehouse
- Manage sign in sheets for contractors & visitors
- Booking meetings and meeting rooms
- Deal with incoming mail
- Keeping reception area tidy
Desired Skills And Experience
- Administration qualification
- Strong organizational skills
- Communication skills
- Interpersonal skills
- Experience with technology and software
- Problem-solving skills
- Attention to detail
- Customer service skills
You must have valid right to work in the UK to apply for this role.
Benefits
- Competitive salary
- Opportunities to develop
- Bonus
- 33 days holiday (inclusive of bank holidays) (pro rata)
- Holiday buy and sell
- Pension
- Life Cover
- Employee Assistance Program
- Digital Benefits; Health, Wealth & Lifestyle
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Required daily to stand, sit, walk, talk, hear, and see (specific close vision abilities are required to perform computer work)
- Required occasionally to stoop, kneel, crouch and crawl
- Required daily to use hands and fingers and arms to reach (to operate a computer and telephone)
- Required occasionally to lift and/or move objects that are light to moderate
- Required occasionally to travel (usually by air or road so may be required to sit for extended periods)
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work with moderate noise (i.e. business office with computers, phone, and printers, etc.)
- Ability to work in an open planned office / individual office
- Ability to sit at a computer terminal for extended periods
- Ability to sit in a car or on a plane for extended periods
CELEROS FLOW TECHNOLOGY VALUES
All Celeros divisions are committed to the effective use of the Celeros Values. It is important that all employees understand and utilize these values when performing their duties.
- INTEGRITY: We work safely and respect our employees, business partners & environment. We always lead by example.
- SPEED: In our mission to bring mission-critical flow control equipment to the world, we act with energy and urgency.
- ACCOUNTABILITY: We stand behind our actions and deliver on our promises.
- PARTNERSHIP: We collaborate across our teams & our customers to win together. We rely on each other to deliver the best outcome & celebrate successes.
- EXCELLENCE: We are passionate about being the best at engineering, manufacturing & maintaining mission-critical equipment. We seek quality & community improvement in every interaction.
QUALITY
Quality encompasses all aspects of Celeros’ business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.
Celeros Flow Technology is an equal opportunity employer.
Administrator & Receptionist (Part-Time) in Glasgow employer: Celeros Flow Technology
Celeros Flow Technology is an exceptional employer that values diversity, innovation, and collaboration in a global environment. With competitive salaries, generous holiday allowances, and opportunities for professional development, employees are supported in their growth while contributing to mission-critical solutions. The company fosters a culture of integrity and excellence, making it a rewarding place for those seeking meaningful employment in a dynamic industry.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator & Receptionist (Part-Time) in Glasgow
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding how to use SharePoint, SAP, and other software tools will give you an edge during the interview.
✨Tip Number 2
Highlight your customer service skills by preparing examples of how you've effectively managed visitor interactions or handled phone inquiries in previous roles. This will demonstrate your ability to excel in the receptionist aspect of the job.
✨Tip Number 3
Research Celeros Flow Technology's values and mission. Be ready to discuss how your personal values align with theirs, particularly around integrity, accountability, and partnership, as this will show your commitment to their culture.
✨Tip Number 4
Prepare questions about the team dynamics and the collaborative environment at Celeros. This shows your interest in being part of a multi-cultural team and your willingness to contribute positively to the workplace.
We think you need these skills to ace Administrator & Receptionist (Part-Time) in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the Administrator & Receptionist role. Emphasise your organisational, communication, and customer service skills, as these are crucial for the position.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experiences have prepared you for the tasks outlined in the job description, such as managing reception duties or handling administrative tasks.
Highlight Relevant Skills:In your application, clearly list skills that match the desired qualifications, such as attention to detail, problem-solving abilities, and proficiency with technology and software. Use bullet points for clarity.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key traits for this role.
How to prepare for a job interview at Celeros Flow Technology
✨Showcase Your Organisational Skills
As an Administrator & Receptionist, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Demonstrate Excellent Communication
This role requires effective communication with both clients and colleagues. Practice articulating your thoughts clearly and consider preparing a few anecdotes that highlight your interpersonal skills.
✨Familiarise Yourself with Technology
Since the job involves using various software and technology, brush up on any relevant tools you might encounter, such as SharePoint or SAP. Mentioning your tech-savviness can set you apart from other candidates.
✨Emphasise Customer Service Experience
Customer service is key in this position. Prepare to share experiences where you provided exceptional service or resolved issues effectively, showcasing your problem-solving abilities and attention to detail.
