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- Tasks: Manage and organise project documentation to ensure accuracy and accessibility.
- Company: Join a dynamic team in the construction and engineering sector, committed to quality and compliance.
- Benefits: Enjoy a competitive salary and opportunities for professional growth.
- Why this job: Be part of a crucial role that supports project success and enhances your organisational skills.
- Qualifications: A-levels or equivalent; 2+ years in document control or admin roles preferred.
- Other info: Familiarity with document management systems is a plus!
The predicted salary is between 28800 - 48000 £ per year.
The Document Controller is responsible for managing, organising, and maintaining all project and operational documentation in accordance with company procedures and regulatory requirements. This role ensures that documents are accurate, up-to-date, and accessible to authorised personnel, supporting compliance, quality assurance, and efficient project delivery.
Key Responsibilities:
- Maintain and update document control systems, ensuring all documentation is properly filed, version-controlled, and archived.
- Receive, log, and distribute incoming documents and drawings, ensuring timely delivery to relevant stakeholders.
- Ensure all documentation meets company formatting standards and complies with regulatory and contractual requirements.
- Coordinate with project teams, contractors, and consultants to collect and verify documentation.
- Monitor document workflows and ensure timely review, approval, and release of controlled documents.
- Support audits and inspections by providing accurate and complete document records.
- Train staff on document control procedures and systems as needed.
- Maintain confidentiality and security of sensitive information.
Skills and Qualifications:
- Proven experience in document control or administrative roles, preferably in construction, engineering, or infrastructure sectors.
- Proficiency in document management systems (e.g., Aconex, SharePoint, Asite).
- Strong attention to detail and organisational skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently and manage multiple priorities under tight deadlines.
- Familiarity with ISO 9001 quality management systems is a plus.
Education and Experience:
- A-levels or equivalent; a degree or diploma in business administration, construction management, or a related field is advantageous.
- 2+ years of experience in a document control or administrative support role.
Salary: Competitive salary offered, subject to experience.
Contact Detail:
CDP Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with document management systems like Aconex or SharePoint. Having hands-on experience or even a basic understanding of these platforms can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills in conversations. Be ready to share specific examples of how you've managed documentation or streamlined processes in previous roles, especially in construction or engineering.
✨Tip Number 3
Network with professionals in the construction and engineering sectors. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the document control landscape.
✨Tip Number 4
Prepare to discuss compliance and quality assurance during interviews. Understanding ISO 9001 standards can be beneficial, so brush up on these concepts to demonstrate your commitment to maintaining high-quality documentation.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control or administrative roles, especially in construction or engineering. Emphasise your proficiency with document management systems and any familiarity with ISO 9001.
Craft a Strong Cover Letter: In your cover letter, explain why you are a great fit for the Document Controller position. Mention specific skills like attention to detail and organisational abilities, and provide examples of how you've successfully managed documentation in previous roles.
Showcase Relevant Skills: When filling out your application, ensure you showcase your communication and interpersonal skills. Highlight any experience you have in training staff on document control procedures, as this is a key responsibility of the role.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or inconsistencies. Ensure that all documents meet the company's formatting standards and that your application is clear and professional.
How to prepare for a job interview at CDP Ltd
✨Showcase Your Document Management Skills
Be prepared to discuss your experience with document management systems like Aconex or SharePoint. Highlight specific examples of how you've maintained and organised documentation in previous roles, as this will demonstrate your capability to handle the responsibilities of a Document Controller.
✨Emphasise Attention to Detail
Since this role requires a strong attention to detail, be ready to provide examples of how you've ensured accuracy in documentation. You might mention instances where your meticulousness prevented errors or improved project outcomes.
✨Demonstrate Communication Skills
As a Document Controller, you'll need to coordinate with various teams and stakeholders. Prepare to discuss how you've effectively communicated with others in past roles, especially in situations where you had to clarify requirements or resolve misunderstandings.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific scenarios related to document control, such as managing tight deadlines or ensuring compliance with regulatory standards. Think through your responses in advance to show that you're proactive and solution-oriented.
