Regional Office & Procurement Co-Ordinator

WE ARE CDE. HERE TO CREATE OUR BEST WORLD, A TON AT A TIME. Sand is a finite resource, and it's running out. Today, population growth and the pace of progress means the world is devouring sand like never before - 50 billion tonnes a year globally. This demand is unsustainable. Together with our customers we have already diverted over 100 million tonnes of waste material from landfill and put it back into the materials market for use in construction; protecting sand & aggregates in areas where natural material reserves are in decline and enabling production to happen closer to markets. We are minimizing environmental impact and laying the foundations for the circular economy. At CDE we work across the natural processing and waste recycling sectors, in five regions, to pioneer industry-leading, world-changing engineering solutions. Our headquarters are in Northern Ireland, and we have offices in the USA, Australia, Austria, and Brazil. For over 30 years we have relentlessly innovated and co-created wet processing solutions - completing over 2,000 global projects - and we're only getting started. Our purpose is to create our best world, a ton at a time; empowering our customers to transform their materials into valuable resources for the betterment of people, planet, and their bottom lines.

About this role

Job Purpose

The Regional Office & Procurement Co-Ordinator will be responsible for providing comprehensive office management, regional support, and purchasing administration across the region. The role supports the Management and Leadership Team, oversees day-to-day office operations, and ensures the effective coordination of administrative, supply, and operational activities. You will bring a positive, proactive, and adaptable approach, with the ability to manage a broad and varied workload in a fast-paced, dynamic environment. Strong written and verbal communication skills are essential, as is the ability to lead, direct, and manage administrative support activities to ensure tasks are delivered effectively and to a high standard. Given the breadth of responsibility, this role offers significant exposure across the business, continual learning opportunities, and a varied remit where no two days are the same.

Responsibilities

• Office Management & Administration
• Act as the first point of contact for the region, ensuring all telephone calls are answered promptly, professionally, and in line with company standards.
• Screen and direct external calls appropriately, resolving queries where possible to ensure efficient management of information flow.
• Welcome all visitors to the site professionally and courteously, ensuring a positive first impression of CDE at all times.
• Maintain an accurate visitor log/book in line with security, safety, and governance requirements, and manage incoming post and deliveries, ensuring they are promptly directed to the appropriate recipient.
• Ensure the reception and front-of-house areas are kept tidy, organised, and professional, coordinating cleaning or facilities support as required.
• Act as a key link between Headquarters and the regional office, supporting clear communication, alignment, and positive working relationships.
• Support onboarding and offboarding of employees, including equipment and workspace setup.
• Book training for employees when required for health and safety courses.
• Support regional meetings by preparing and updating region-specific KPIs and reports.
• Liaise with Marketing to host and coordinate inward visits for potential customers, ensuring sites are well-prepared, visits are professionally managed, and visitors experience a positive and well-organised representation of CDE.
• Support visit logistics, including scheduling, meeting coordination, room preparation, refreshments, and liaison with Sales, Operations, and Headquarters as required.
• Procurement Support
• Convert purchase requisitions to purchase orders in line with company policies, production schedules, and financial guidelines.
• Establish and maintain strong supplier relationships, negotiating best value, including payment terms, rebates, and volume discounts.
• Monitor supplier performance (OTD, quality, capacity).
• Support procurement project scheduling and expediting, ensuring all project materials are delivered to the correct locations on time.
• Maintain data integrity in ERP systems, including supplier pricing, BOM updates.
• Manage purchase order reporting, supplier invoices, and receipts to prevent payment delays.
• Action and close out assigned POs and other operational issues related to procurement.
• Hire and off-hire plant items as required to support project and site needs.
• Liaise with internal departments to ensure accurate information flow, highlighting discrepancies to appropriate teams.
• Facilities Support
• Support the day-to-day management and oversight of regional facilities, ensuring offices, warehouses, and communal areas are safe, well-maintained, and professional.
• Review facilities-related contracts annually (e.g. cleaning, maintenance, services), addressing service issues and escalating concerns where standards are not met.
• Coordinate and order office equipment, cleaning supplies, furniture, and consumables, tracking costs and spending against agreed budgets.
• Act as a liaison between the region and Headquarters on facilities standards, ensuring regional sites align with CDE expectations, policies, and audit requirements.
• Assist the warehouse team when requested, supporting coordination, organisation, and administrative follow-through where required.
• Fleet Management
• Coordinate the purchase and disposal of fleet vehicles when required, in line with business needs and approval processes.
• Manage the WEX fuel card programme, including issuing cards, monitoring usage, and supporting cost control.
• Liaise with Headquarters to roll out a CDE vehicle handbook, ensuring all employees using company trucks or cars have signed and acknowledged the requirements.
• Manage the Enterprise long-term rental account, ensuring vehicles are appropriate, cost-effective, and fit for purpose.
• Ensure all company trucks are fitted with tracking equipment, scheduling repairs and maintenance as required.
• Support compliance by ensuring all fleet vehicles meet MSHA safety requirements, escalating risks or non-compliance promptly.

NB. This job description is not exhaustive as other duties may be required to fulfil the requirements of the role.