Asset and Compliance Manager

Are you looking for a rewarding career opportunity working for an excellent service provider, supporting essential NHS services? Synchronicity Care Limited (SCL) is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust and offers its own Terms and Conditions. A rare and exciting opportunity has arisen for a highly motivated and experienced Asset and Compliance Manager to join the team and play a pivotal role in supporting the Director of Estates / Senior Estates Manager and will have lead operational responsibility for the strategic and operational management of Trust assets and statutory compliance across the Estate.

The post holder will be a member of a small group of managerial/technical staff who oversee the effective management of complex technical systems and processes across the Trust, ensuring compliance with Trust standards, procedures and legislation.

Main duties of the job:

• Lead operational responsibility for all aspects of asset management planning, backlog planning and ensuring statutory compliance of all buildings, plant and engineering systems that are critical to patient care and the management of the Trust estate, on behalf of SCL.
• Lead the implementation of a replacement CAFM system within the Estates division and be responsible for its effective governance and ongoing use.
• Be based across Trust sites (initially based at Darlington Memorial Hospital) and participate in on-call rota (as required/applicable), with occasional out-of-hours work for compliance or emergency issues.

About us:

SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non-clinical services. The company is a separate legal body to CDDFT. SCL offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions.

As an employee in the company you will benefit from:

• Access to a pension scheme – National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time).
• Night Shift Working Allowances (where appropriate).
• Bank Holiday Working Allowances (where appropriate).
• Bank work is offered on an ‘as and when’ basis with no guaranteed hours and will be paid on a pro-rata hourly rate for hours worked only.

Job responsibilities:

• Develop and maintain a comprehensive asset register covering buildings, plant and engineering systems.
• Support PPM, lifecycle/backlog planning and capital replacement programmes.
• Lead the implementation and management of a new CAFM system (to replace an existing system) and ongoing responsibility for its effective use.
• Ensure accurate data management within CAFM systems.
• Support business case development for capital investment projects.
• Monitor asset condition surveys and backlog maintenance reporting.
• Ensure compliance with statutory regulations including: Health & Safety at Work Act, Fire Safety Regulations, Lifting Operations (LOLER), Pressure Systems, Mechanical Systems (Ventilation).
• Implement and maintain compliance with NHS Health Technical Memoranda (HTMs) and Health Building Notes (HBNs).
• Act as Authorised Person (AP) / Responsible Person (RP) where appointed.
• Lead or support internal compliance audits and support external inspections as applicable (e.g., CQC, PAM, ERIC, Model Hospital).
• Develop, maintain and interpret reports and analytics.
• Provide actionable insights to stakeholders and support continuous improvement initiatives across the Estates Division.
• Maintain assurance dashboards and compliance trackers.
• Identify and mitigate risks associated with estates infrastructure.
• Support the regular performance monitoring and review of all responsible organisations and service providers against the agreed specifications, providing an integrated support service to the Trust within a culture of continuous improvement.
• Coordinate and support periodic audits and reviews of service provision against specified requirements, and use the findings to drive continuous improvement.
• Provide reports to senior management and governance committees.
• Contribute to Board-level assurance reporting where required.
• Support the Senior Estates Manager in the management of allocated budgets for compliance and asset maintenance.
• Oversee service contracts and ensure contractor compliance.
• Ensure value for money in procurement and service delivery.
• Line-manage estates/compliance officers or engineers as applicable.
• Provide technical advice to senior stakeholders.
• Promote a culture of safety and continuous improvement.
• Deliver training and awareness sessions on compliance requirements.

Person Specification:

Experience:

• Estates management experience within an NHS Estates role (alternative relevant sector experience will be considered).
• Demonstrate strong understanding of risk management and governance processes with experience in undertaking and coordinating technical risk assessments.
• Demonstrate strong experience managing compliance systems and CAFM platforms.
• Excellent report writing skills and preparation and delivery of presentations.
• IT proficiency e.g. CAFM systems, compliance software, MS Office.
• Ability to act on own initiative with evidence of autonomous decision making.
• Demonstrable knowledge and understanding of lifecycle and Estates backlog costs.
• Sound understanding of Facilities Management.
• Sound understanding of NHS Capital Projects delivery.
• Experience in managing complex technical issues within a sensitive environment.

Special Requirements:

• Eligible to live and work in the UK.

Qualifications:

• Professional Engineering, Building Services, Estates Management or Construction knowledge acquired through a degree or equivalent plus specialist knowledge acquired through post-graduate courses and experience to Masters level.
• Evidence of continuous professional development.
• Authorised Person (AP) or Responsible Person (RP) qualifications, e.g., Water, Ventilation, Electrical, etc.
• Ability to travel between SCL sites.
• Chartered Engineer or working towards Membership of a relevant professional organisation/body.
• NEBOSH or equivalent health & safety qualification.

Special Skills & Knowledge:

• Demonstrable experience in achieving statutory compliance.
• Sound knowledge over more than one discipline of building construction and technical services.
• Sound knowledge of CDM Regulations.
• Sound knowledge of NHS HTMs, HBNs, and statutory compliance frameworks.
• Sound knowledge of all regulatory and statutory legislation, i.e. H&S Codes of Practice, COSHH, Building and Engineering Planning Law and DoH requirements applicable to Health Service premises.
• Strong analytical and problem-solving skills.
• Excellent written, oral and interpersonal communication skills, with experience presenting technical issues and reports to non-technical audiences and stakeholders.
• Confident and assertive when dealing with other professionals.
• Sound knowledge of NHS procurement methods relating to building and engineering services.
• Leadership and team management capability.
• Sound financial acumen and knowledge of contract management.

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.