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- Tasks: Support the Lidl Ireland account by processing service orders and liaising with subcontractors.
- Company: Join a dynamic team at CCR Commercial Refrigeration, focused on collaboration and accuracy.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in a fast-paced setting.
- Qualifications: Strong numeracy skills and administrative experience are essential.
- Other info: Work closely with the Supply Chain team and enjoy a collaborative atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
Join to apply for the Service Administrator role at CCR Commercial Refrigeration
We are seeking a detail‑oriented Service Administrator to join our team supporting the Lidl Ireland account. This role plays a vital part in ensuring the accurate processing of service orders, liaising with subcontractors, and preparing essential documentation for invoicing. While a formal financial background is not required, the ideal candidate will have strong numeracy skills, excellent attention to detail, and the ability to work to strict timelines.
The role is based in Abingdon / Oxford.
This is a unique opportunity to work in a highly collaborative environment where administrative accuracy and process compliance are key. The role includes significant pre‑invoicing administration and regular reporting, working closely with both the Supply Chain team and the Senior Technician in Ireland.
Administrative Support
- Upload subcontractor job sheets into Astea, ensuring all required paperwork and cost details are complete.
- Assist in raising purchase orders for completed works.
- Verify that all materials used are clearly documented — whether free‑issue, ordered, or subcontractor‑supplied.
- Maintain close communication with the Supply Chain team and the Senior Technician in Ireland.
- Prepare weekly status reports for the Senior Technician.
- Produce monthly service order status reports for Lidl Ireland.
Invoicing Process
- Review service orders for accuracy, including time on site, travel time, materials used, and attached documentation.
- Process service orders within Astea, ensuring financial accuracy and completeness.
- Organize and save all relevant documentation to the network for the Finance Department.
- Prepare required documentation for the automated BOT invoicing system.
- Strong numeracy and analytical skills.
- Proven administrative experience, ideally in a service or supply chain environment.
- Excellent attention to detail and ability to meet tight deadlines.
- Comfortable working with multiple systems (experience with Astea or similar service databases is a plus).
- Effective communication and interpersonal skills for working across departments and with external subcontractors.
- Proficient in Microsoft Office Suite, particularly Excel.
If you\’re organized, process-driven, and ready to support a high-performing team, we encourage you to apply and make an impact with us.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Other
- Industrial Machinery Manufacturing
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Service Administrator employer: CCR Commercial Refrigeration
Contact Detail:
CCR Commercial Refrigeration Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Service Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Service Administrator role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses, especially when discussing your attention to detail and numeracy skills.
✨Tip Number 3
Show off your skills! If you’ve got experience with Astea or similar databases, make sure to highlight that in conversations. Bring examples of how you've used these tools to improve processes or accuracy in your previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Service Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and numeracy skills. We want to see how your background aligns with the Service Administrator role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your attention to detail and ability to meet tight deadlines, as these are key for this role.
Showcase Your Tech Skills: Since we work with systems like Astea, it’s a good idea to mention any experience you have with similar databases. If you’re proficient in Excel, let us know how you’ve used it in past roles!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at CCR Commercial Refrigeration
✨Know Your Numbers
Since the role requires strong numeracy skills, brush up on any relevant calculations or data analysis you might need to discuss. Be prepared to demonstrate how you've used these skills in previous roles, especially in administrative or service environments.
✨Master the Details
Attention to detail is crucial for this position. Before the interview, review your CV and think of examples where your meticulous nature made a difference. You could even bring along a sample report or documentation you've worked on to showcase your accuracy.
✨Familiarise with Astea
If you have experience with Astea or similar databases, make sure to highlight it. If not, do a bit of research on how these systems work and be ready to discuss how you would adapt to using them. Showing initiative can really impress the interviewers.
✨Communicate Effectively
This role involves liaising with various teams and subcontractors, so practice your communication skills. Think of examples where you've successfully collaborated across departments. Being able to articulate your thoughts clearly will show that you're a great fit for their collaborative environment.
